SOURCES SOUGHT
R -- OFA Accounting & Financial Management Support
- Notice Date
- 11/30/2012
- Notice Type
- Sources Sought
- NAICS
- 541211
— Offices of Certified Public Accountants
- Contracting Office
- Department of Labor, Employment Training Administration, Office of Contracts Management, 200 Constitution Avenue, NW, N-4649, Washington, District of Columbia, 20210, United States
- ZIP Code
- 20210
- Solicitation Number
- DOL131RI20604
- Archive Date
- 12/29/2012
- Point of Contact
- Dave Chiu, Phone: 2026933092, Evon M. Pollack, Phone: 2026933335
- E-Mail Address
-
chiu.dave@dol.gov, Pollack.Evon@dol.gov
(chiu.dave@dol.gov, Pollack.Evon@dol.gov)
- Small Business Set-Aside
- N/A
- Description
- The U.S. Department of Labor, Employment and Training Administration (ETA)/ Office of Job Corps (OJC), is seeking qualified contractors to provide accounting, financial management, analysis, reporting, audit, compliance, and financial statement year end close-out support services for the Office of Fiscal Administration (OFA). This support includes training and knowledge transfer activities, and will be consistent with regulations and guidelines issued by DOL, the Office of the Inspector General (OIG), the Office of Management and Budget (OMB), and the U.S. Department of the Treasury (Treasury). The NAICS code for this requirement is 541211, Offices of Certified Public Accountants. The small business size standard is $19 million. SMALL BUSINESSES ARE ENCOURAGED TO RESPOND. Include in your response whether or not you are a small business; HUBZone small business; service-disabled veteran own small business; 8(a) small business; woman-owned small business; or small disadvantaged business in order to assist the government in determining the appropriate acquisition method, including whether a set-aside is appropriate. Please also include in your response whether or not your company has a GSA FABS schedule (SIN # 520). The objective of this task order is to enable OFA to be responsive in providing accounting, grant, financial and program results management and reporting as well as administrative functions for ETA budget authorities. OFA must also be integrated with the DOL's New Core Financial Management System (NCFMS) and its sub-ledgers, the e-Grants System, the Grants Electronic Monitoring System (GEMS), and the U.S. Department of Health and Human Services operated Payment Management System (PMS). The Scope of Work also requires knowledge of and adherence to all current and future financial management laws and reporting requirements, including additional reporting responsibilities required by the American Recovery and Reinvestment Act of 2009, Improper Payments Elimination and Recovery Act of 2010 and any subsequent applicable legislation. TASKS The Contractor shall provide professional accounting, financial management, analysis and reporting, audit, compliance and close-out support services as specified in task orders that include, but not limited to, the following: 1. As directed by OFA management and as needed, provide support for the day-to-day accounting operations conducted for ETA/OJC; A. Complete, or assist staff and supervisors, with comprehensive review and reconciliation of Fund Balance with Treasury (FBwT) recorded in the financial management systems. This review will include assisting in SF-6652, Statement of Differences, reviewing and reconciling of disbursement and receipt activity, and meeting other external and internal reporting requirements. B. Assist in analyzing data maintained in e-grants and reconciling the grant data interfaced between e-grants and the general ledger. The contractor shall assist staff as needed with the following work. 1) Conduct quarterly reconciliations of costs recorded in the e-grants systems to costs reflected in the General Ledger (G/L). Differences are identified and resolved timely. Results are documented and maintained for audit support; 2) Perform monitoring procedures that ensure ETA's grantees are submitting required financial information timely. These procedures should be performed and documented quarterly. 3) Conduct quarterly reconciliations of disbursements and obligations from Health & Human Services /Payment Management System (HHS/PMS) to NCFMS Sync report, identifying and resolving differences. Document results for audit support. C. As needed, reconcile and analyze the non-expenditure transfers from the DOL/ETA to the Departments of Agricultural and Interior (parent/child relationship) as required by OMB Circular A-136 and other central guidance agency requirements. D. As needed and in working closely with the ETA Office of Financial and Accountability Service (OFAS) accountants, analysts and supervisors and program offices, assist in completing OJC accounting, financial management, analysis and reporting activities, including, but not limited to: prepare and review new and unusual balances and unobligated balances; ensure no ADA issues arise; assist to maintain a new all cuff-records; review and update FY 13 accrual methodology; calculate accrual for third and fourth quarters; monitor activity of SPAMIS system; assist with JC center related issues; assist with implementing controls over PMS contracts; review payments on invoices for reasonableness; and other reconciliation and reviewing OJC accounting and financial reporting activities as directed. E. As needed and in working closely with the ETA Office of Financial and Accountability Service (OFAS) accountants, analysts and supervisors, analyze, process and report accounts, such as SUIESO and FUBA, monthly and quarterly, and compute receivable/payable balances, and other balances and information as necessary, annually as part of the financial statement process. F. The contractor must show the progress details in its bi-weekly report for the task number 1. OFAS managers and supervisors will monitor and evaluate the contractor's performance and progress for this task on an ongoing basis, and determine whether the performance and progress are acceptable. If they are not acceptable to the OFAS managers and supervisors, the contractor should take necessary corrective actions in a timely manner. 2. As needed and directed by OFA management, provide support for the Department's annual financial statements preparation and audit operations, including the following and other required works as directed: A. Assist with data requests, by assembling and pre-auditing samples of various account balances and transactions, and assist with addressing any auditor inquiries. B. Ensure that ETA management has a clear and advance understanding as to the outcome of the audit samples, any potential audit findings, and weaknesses in existing procedures. C. Provide services that would assist in resolution of audit recommendations. D. Compile and document required ETA supplementary information, supplementary stewardship information and other accompanying information included in the Department's annual consolidated financial statements. E. Assist staff with Accounts Payable and UDO resolution, as needed. As needed, assist in compliance with the OMB Circular A-133, Single Audit Act reporting performed annually; and assists in working with Federal Audit Clearinghouse. F. Assist with the Reconciliation of the Unemployment Insurance Trust Fund (UTF) Account- compile the financial activity of the trust fund on a monthly basis, computes all UTF balances and reconciles the balances to Department of Labor's accounting system - New Core Financial Management System (NCFMS). Reconciles the computed trial balances, Bureau of Public Debt (BPD) downloads, Financial Management Reference System (FMRS) downloads, supporting worksheets, worksheets related to specific data requests from ETA or OCFO management or other users of UTF information. G. NCFMS assistance as needed. H. Other accounting, financial management, analysis and reporting work, and reconciliations as directed. I. The contractor must show the progress details in its bi-weekly report for the task number 2. OFAS managers and supervisors will monitor and evaluate the contractor's performance and progress for this task on an ongoing basis, and determine whether the performance and progress are acceptable. If they are not acceptable to the OFAS managers and supervisors, the contractor should take necessary corrective actions in a timely manner. 3. As needed and directed by OFA management, assist in meeting compliance requirements of OMB Circular A-123 and the Improper Payment Elimination Recovery Act (IPERA). Efforts may include, but not limited to: A. Update and complete process narratives to identify key controls; B. Perform internal testing procedures; C. Document and evaluate effectiveness of controls and impact on financial reporting risks; D. Make appropriate recommendations to improve controls where needed; and E. Assist with development and utilization of procedures and requirements related to recapture efforts. F. The contractor must show the progress details in its bi-weekly report for the task number 3. OFAS managers and supervisors will monitor and evaluate the contractor's performance and progress for this task on an ongoing basis, and determine whether the performance and progress are acceptable. If they are not acceptable to the OFAS managers and supervisors, the contractor should take necessary corrective actions in a timely manner. 4. As specified and directed by OFA's Office of Financial and Accountability Service (OFAS) managers, provide training and transfer necessary knowledge to federal staff and supervisors regarding all work performed. The contractor must show the progress details in its bi-weekly report for the task number 4. OFAS managers and supervisors will monitor and evaluate the contractor's performance and progress for this task on an ongoing basis, and determine whether the performance and progress are acceptable. If they are not acceptable to the OFAS managers and supervisors, the contractor should take necessary corrective actions in a timely manner. 5. As directed by OFA management, develop and provide documentation for the work performed and systems utilized in all tasks as directed. The contractor must show the progress details in its bi-weekly report for the task number 5. OFAS managers and supervisors will monitor and evaluate the contractor's performance and progress for this task on an ongoing basis, and determine whether the performance and progress are acceptable. If they are not acceptable to the OFAS managers and supervisors, the contractor should take necessary corrective actions in a timely manner. 6. Provide expert recommendations to the task order Contracting Officer's Representative (COR) regarding efficiencies and cutting-edge methodologies for the services performed. OFAS managers and supervisors will monitor and evaluate the contractor's performance for this task on an ongoing basis, and determine whether the performance and progress are acceptable. All interested parties are invited to submit a capabilities statement, to Mr. Dave Chiu, Divisions of Contract Services, 200 Constitution Ave, NW, Room N-4643, Washington, DC 20210. Responses are due December 14, 2012 by 2:00 pm EST. Electronic copies of capability statements are preferred and may be emailed to chiu.dave@dol.gov. The responses must be specific to each of the tasks listed above to demonstrate that the respondent is capable. The submittals shall not exceed 15 pages TOTAL. A determination by the Government to proceed with the acquisition as a set-aside is within the discretion of the Government. Please be advised that telephone inquiries will Not be accepted. PLEASE NOTE THAT THIS IS NOT A REQUEST FOR PROPOSAL.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOL/ETA/OJC/DOL131RI20604/listing.html)
- Place of Performance
- Address: U.S. Department of Labor, Employment & Training Administration, 200 Constitution Avenue, N.W., Room N-4643, Washington, District of Columbia, 20210, United States
- Zip Code: 20210
- Zip Code: 20210
- Record
- SN02940503-W 20121202/121130234704-3a639cf59a8ad0a0309c2282b67f825f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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