SOLICITATION NOTICE
R -- USPSC Senior Humanitarian Advisor - Yemen - Solicitation - OF612 Forms
- Notice Date
- 2/20/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523, United States
- ZIP Code
- 20523
- Solicitation Number
- SOL-OFDA-13-000014
- Archive Date
- 4/4/2013
- Point of Contact
- Jaimee E. Braun, Phone: 202-661-9377, Allison E. Moses, Phone: 2026619366
- E-Mail Address
-
jbraun@ofda.gov, amoses@usaid.gov
(jbraun@ofda.gov, amoses@usaid.gov)
- Small Business Set-Aside
- N/A
- Description
- OF612 Continuation Sheet OF612 Form SOL-OFDA-13-000014 SOLICITATION NUMBER: SOL-OFDA-13-000014 ISSUANCE DATE: February 20, 2013 CLOSING DATE: March 20, 2013, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Senior Humanitarian Advisor in Yemen Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Senior Humanitarian Advisor under a personal services contract, as described in the attached solicitation. Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: •Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. •Supplemental document specifically addressing the seven (7) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications will not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: shayemen@globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Jessica Soja or Allison Moses Telephone Number: (202) 661-9381 or (202) 661-9366 E-Mail Address: shayemen@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Sincerely, Lance Butler III Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Senior Humanitarian Advisor for Yemen 1. SOLICITATION NO.: SOL-OFDA-13-000014 2. ISSUANCE DATE: February 20, 2013 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: March 20, 2013, 5:00 pm EDT 4. POSITION TITLE: Senior Humanitarian Advisor 5. MARKET VALUE: GS-14 equivalent ($84,697 - $110,104 - not eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. 6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years 7. PLACE OF PERFORMANCE: Sana'a, Yemen There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Senior Humanitarian Advisor will be assigned to the place of performance. 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United Nations (UN) agencies, and to other partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and human-caused disaster situations. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs) as needed. The Office of Food for Peace (FFP) in USAID's DCHA Bureau provides grants for food assistance to private voluntary organizations (PVOs) and the UN World Food Program (WFP) under Title II of Public Law 480. FFP provides both emergency food aid (which aims to address food aid needs arising from natural disasters, such as floods or droughts, and complex emergencies often characterized by insecurity and population displacement) and non-emergency food aid (which aims to address the underlying causes of chronic food insecurity). Beginning in Fiscal Year (FY) 2010, in addition to managing the Title II U.S. food aid program, FFP began implementing an Emergency Food Security Program (EFSP). Funded by the International Disaster Assistance (IDA) account, EFSP employs local and regional purchase of food outside the United States and other interventions, such as food vouchers and cash transfer programs, to facilitate access to food. This new initiative complements existing Title II food aid programs. INTRODUCTION Yemen has long been one of the poorest countries in the Middle East, with social and economic indicators among the worst in the world. Continuing political instability, civil unrest, environmental degradation, and lack of capacity within the national government create a context where even moderate hazards have significant negative impact on the Yemeni populace. Since FY 2011, nearly $200 million has been provided by the U.S. Government (USG) in response to the emergency in Yemen. As of January 2013, OFDA has provided more than $52 million in humanitarian assistance supporting programs in health, nutrition, humanitarian coordination and information management, risk reduction, water, sanitation and hygiene interventions, non-food items and logistical support. OFDA continues to identify programming possibilities based upon ongoing needs assessments on the ground. FFP has provided over $90 million in support to the UN WFP and NGO partners to provide Title II in-kind food assistance, food vouchers, and nutrition training activities. In response to the complex emergency that has affected Yemen, OFDA and FFP jointly deployed, since the summer of 2012, a temporary Humanitarian Advisor to monitor and coordinate USG humanitarian and food assistance. OBJECTIVE OFDA's Europe, Middle East and Central Asia regional team (EMCA) and FFP require the services of a Senior Humanitarian Advisor (SHA) based in Sana'a, Yemen, to ensure that OFDA's and FFP's objectives for disaster and food assistance, strategic reporting, interagency coordination, and situational analysis are met in the ongoing response and in post-complex emergency rehabilitation. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES This position requires an individual who is able to reside in Sana'a, Yemen, as determined in consultation with the Embassy and the Mission, and subject to security and programmatic considerations. It also requires willingness to travel outside of Sana'a on short notice for possibly an extended period of time where permissible. This position requires substantial coordination with representatives from other USAID offices, the U.S. Embassy, other USG agencies, and the Republic of Yemen Government (RoYG), U.S. military representatives, as well as with relevant UN agencies and NGOs, therefore requiring a highly collaborative work style. The SHA must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines. Working directly under the guidance and supervision of the OFDA Principal Regional Advisor (PRA) for EMCA, the FFP/Washington Yemen Country Backstop Officer (CBO), and in consultation with USAID/Yemen, the incumbent will: •Serve as the principal point of contact for OFDA and FFP in Yemen for humanitarian issues, food assistance needs, and serve as a liaison on program issues among the USAID mission, U.S. Embassy and other U.S. agencies, military representatives, OFDA/ and FFP/Washington and the overall humanitarian community. •Lead efforts to identify and assess humanitarian and food assistance requirements and target beneficiary groups and locations, and existing relief programs, and recommend the types of interventions and budget levels necessary to support OFDA- and FFP-funded programs in Yemen. •Monitor ongoing programs and the overall humanitarian assistance efforts in Yemen. Regularly review partner's reports, coordinate with OFDA/EMCA and FFP/Washington on issues of mutual interest, and provide coordinated field feedback to the partners. •Coordinate all activities closely with OFDA/EMCA, FFP/Washington, the USAID Mission, U.S. Embassy, other U.S. agencies and military representatives, as well as the UN and NGO agencies working in Yemen. •Coordinate collection of information and provide updates and recommendations through written reports on issues related to the humanitarian situation, including the following: oCapacity and level of activity of indigenous institutions to carry out relief programs; oCapacity and ability of UN, IOs, and NGOs to carry out programs; oCapacity of the logistics infrastructure to support programs; oSecurity situation of personnel, convoys, and relief operations in general; oImpact of RoYG activities on humanitarian programs; oContributions by other donors, problems arising from implementation of relief programs, and any other issues that require the attention of OFDA/FFP; and oHumanitarian coordination issues and any recommendations for change. •Provide guidance to organizations that are developing proposals for OFDA and FFP, based on OFDA's Guidelines for Unsolicited Proposals and Reporting and FFP's Annual Program Statement (APS); review concept papers and proposals and provide timely recommendations/comments OFDA and FFP. •Present OFDA and FFP perspectives to NGOs, IOs, and UN agencies relating to humanitarian assistance strategies and priorities, including OFDA's approach to humanitarian protection. Work closely with the EMCA PRA to discuss and understand sectoral priorities. •Visit OFDA- and FFP-funded projects, as security permits, and report on a timely basis to OFDA and FFP/Washington and the PRA on the quality of grantees' work, noting deficiencies, attributes, and evolving operational conditions, subject to the Embassy Regional Security Office's clearance for in-country travel. •Represent humanitarian interests at national and international meetings and conferences, and facilitate, as requested, travel and briefings for official USG visitors interested in humanitarian issues. •Maintain regular liaison with UN, NGOs, IOs, the RoYG, and other organizations regarding humanitarian activities. •Maintain regular, close coordination and communication with the OFDA/EMCA PRA and OFDA and FFP representatives in Washington, as necessary. •Contribute to field reports on trends, individual agency programming issues, and topics such as humanitarian protection and coordination. •Submit situation reports and assessment reports whenever necessary, including monthly official reporting cables, or as the situation warrants. •Ability to operate standard field communications equipment; may be required to operate a four-wheel drive, standard shift vehicle in cross-country conditions. SUPERVISORY RELATIONSHIP: The SHA for Yemen will report directly to the OFDA PRA for the EMCA Region and the FFP/Washington Yemen CBO, respectively, or his/her designee. However, for many activities, the SHA will coordinate tasks directly with personnel within USAID/Yemen, in collaboration and consultation with other USAID and U.S. Embassy staff. The SHA does not have the authority to commit OFDA or FFP resources without approval from the OFDA/EMCA Region PRA and OFDA/ and FFP/Washington. SUPERVISORY CONTROLS: Supervisory controls will be minimal. The SHA is expected to act independently with minimal direction and will have wide latitude for the exercise of independent judgment. The OFDA PRA for the EMCA Region and the FFP/Washington Yemen CBO will provide direction in terms of broadly defined program goals and objectives. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.) Bachelor's degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, Middle Eastern studies, or a related field or country; and nine (9) years of progressively demonstrated experience in emergency relief and/or disaster preparedness programming and management, including, but not limited to, overseas field experience as demonstrated by short-term deployments or assignments in emergency situations. Ability to speak and write in Arabic is preferred. OR Master's degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, Middle Eastern studies or a related field or country; and seven (7) years of progressively demonstrated experience in emergency relief and/or disaster preparedness programming and management, including but not limited to overseas field experience as demonstrated by short-term deployments or assignments in emergency situations. Ability to speak and write in Arabic is preferred. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) •Applicant is a U.S. Citizen; •Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; •All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements. •Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; •Ability to obtain a SECRET level security clearance as provided by USAID. •Ability to obtain a Department of State medical clearance; •Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1Demonstrated experience assessing disaster responses and plans, and developing strategic plans for humanitarian assistance and relief interventions. QRF #2Field experience in humanitarian assistance and disaster response and/or development in Yemen, or an environment that posed similar challenges. QRF #3Demonstrated program development and/or management experience in the field of humanitarian assistance and/ or disaster relief, preparedness, mitigation, disaster risk reduction and training. QRF #4Knowledge of and experience in dealing with foreign governments and local authorities, and in coordinating relief activities with other U.S. Government agencies (e.g. Department of State, Department of Defense, USAID missions, and Embassies), U.N., other international organizations, and non-governmental organizations in providing humanitarian assistance. QRF #5Excellent English oral and written communication skills as demonstrated through the preparation of reports, briefings, and other communications. QRF #6Direct experience with, and knowledge of, both Title II food assistance and the Emergency Food Security Program (EFSP). QRF #7Proven ability to speak and write Arabic. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 - 8 points QRF #2 - 8 points QRF #3 - 8 points QRF #4 - 8 points QRF #5 - 7 points QRF #6 - 7 points QRF #7 - 4 points Interview Performance - 30 points Satisfactory Professional Reference Checks - 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1.A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, at Federal offices, or at www.globalcorps.com). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. 2.A supplemental document specifically addressing the seven (7) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 315-3803 or (240) 465-0244 Via email: shayemen@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process. NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-6561). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond thecontrol of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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