SOURCES SOUGHT
R -- Conservator
- Notice Date
- 5/30/2013
- Notice Type
- Sources Sought
- NAICS
- 519120
— Libraries and Archives
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 6707 Democracy Blvd., Suite 105, Bethesda, Maryland, 20894, United States
- ZIP Code
- 20894
- Solicitation Number
- NIHLM2013743
- Archive Date
- 6/29/2013
- Point of Contact
- Kimberly Pringle, Phone: 301-496-6546
- E-Mail Address
-
kp271m@nih.gov
(kp271m@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice." The North American Industry Classification System (NAICS) Code is 519120 with a small business size standard of $7 million. This Sources Sought Notice is for informational and planning purposes only and shall not be construed as an obligation or commitment by the Government. This notice is intended strictly for Market Research ONLY. 1. BACKGROUND The History of Medicine Division (HMD) of the National Library of Medicine (NLM) located on the National Institutes of Health (NIH) campus in Bethesda, MD maintains a pre-eminent collection of the world's published medical literature, including books, journal volumes, pamphlets, and theses, printed from the 15th through the early 20th century; manuscripts ranging in date from the 11th century to the present; fine prints, and other graphic materials from the 15th century to the present; and historical audiovisuals up through 1970. The collection consists of more than 600,000 printed works, 4,000 linear feet of modern manuscripts, 3,000 historical audiovisuals, and 60,000 historical prints and photographs. Certain items in its collection are in a deteriorated condition and require conservation treatment or rehousing. 2. PURPOSE AND OBJECTIVES This contract shall provide the services of a professional book conservator, working on-site at the National Library of Medicine, who will perform repairs to bound and flat paper collection items, design and construct housings and exhibit mounts, prepare books for scanning, write condition and treatments reports, and provide collection maintenance to the book and manuscript collections. The contractor may also provide technical guidance to NLM staff engaged in book and paper repair and participate in training sessions on book preservation for NLM staff. 3. PROJECT REQUIREMENTS All work shall be performed in accordance with accepted principles of rare book conservation and in adherence to American Institute for Conservation (AIC) "Code of Ethics and Guidelines for Practice" (available at http://palimpsest.stanford.edu/aic/pubs/ethics.html). Working under the supervision of the Conservation Librarian in the History of Medicine Division the conservator shall be responsible for: A. Maintenance of historic collection of books and manuscripts including: 1.Performing repairs to bound volumes and manuscripts, using appropriate conservation materials and techniques. 2.Writing condition reports including digital photo documentation for bound and flat paper items using an online database. 3.Constructing custom-fitted protective housings for all repaired items and other individual collections as needed using appropriate materials and structures. 4.Performing preservation assessments of collections including surveys. 5.Carrying out regular maintenance of the collection, such as cleaning shelved books. 6.Identifying the need for ordering supplies required for treatments. 7.Applying NLM property stamp and bookplate to volumes. 8.Writing accurate condition and treatment reports including photo documentation and compiling American Research Libraries statistics for all treatments using an online database. Contractor must know how to search computer database for bibliographic information. 9.Participating in research with conservation librarian. 10.Participates in disaster recovery of collections as needed.   B.Preparation of volumes for reformatting including scanning, filming, or photography such as: 1.Writing a condition report using an online database with digital photo documentation for all items to be reformatted after repair is completed. 2.Surveying collections before scanning or photography to determine need for disbinding or minor repairs or other factors which may necessitate special handling in scanning or photography. 3.Disbinding or loosening sewing of tightly-bound volumes, performing minor paper repairs, repairing or detaching foldout plates. 4.Handling and setting up books for scanning and photography. 5.Packing items for shipment and inspecting items returned after reformatting complete. C. Providing input in the design and set-up of exhibits, including: 1.Inspecting conditions for exhibition including light levels, temperature, and humidity, etc. 2.Designing and constructing exhibit mounts. 3.Creating facsimiles for exhibit using scanner and software. 4.Affixing collections items or facsimiles to mounts. D.Advising and training of NLM staff including: 1.Providing technical guidance to NLM staff and contractors engaged in book and flat paper repair. 2.Holding training sessions for NLM staff on handling, housing, identifying problems, etc. 3.Holding demonstration sessions or tours for visitors.   E.Reporting - Within five working days after the end of each month, the contractor shall prepare and submit the following: 1.Invoice (template provided by Conservation Librarian) 2.Written report and statistics including: - number of hours worked - type of work performed - number of volumes and/or leaves repaired - number of housings constructed 4. ANTICIPATED PERIOD OF PERFORMANCE It is anticipated that the period of performance will be for one year from the date of award with two additional one-year option periods.   5. CAPABILITY STATEMENT/INFORMATION SOUGHT Proposed Conservator shall demonstrate: 1.Master's or Bachelor's degree. 2.At least five years of combined training and experience. 3.Training from a qualified conservator, apprenticeship, or formal library conservation training program as verified by examples of various book treatments and housings as seen in the portfolio. The proposer will be asked to explain the treatments and show written and photo documentation of all treatments, mounts, and housing in the portfolio. 4.Knowledge and experience in the ethics, principles, practices, and techniques employed in the conservation of printed and manuscript materials, both bound and manuscript materials, using conservation materials and techniques, and in the construction of protective housings and exhibit supports, using conservation materials and structures. 5.Demonstrated ability to work independently, making sound decisions concerning conservation treatments and techniques. 6.On-going interest in new conservation techniques, materials, and theory, as evinced by professional activities, publications, and continuing education. 7.Good written and oral communication skills and the ability to work well with others in a collegial atmosphere. Capabilities of Organization Interested persons responding to this Sources Sought Notice must adhere to the following: (a)Provide a capability statement demonstrating relevant experience, skills, and ability to fulfill the Government's requirement. The capability statement should be complete and contain sufficient detail for the Government to make an informed decision regarding capabilities; however, the statement should not exceed 10 pages. (b)The capability statement must identify the responder's business type and size; DUNS number; NAICS code, and technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. (c)All capability statements must be submitted electronically no later than 12:00 pm local prevailing time on Friday, June 14, 2013 to Kimberly Pringle at pringlek@mail.nih.gov. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary information in any resultant solicitation.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/OAM/NIHLM2013743/listing.html)
- Place of Performance
- Address: 8600 Rockville Pike, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03075000-W 20130601/130530234617-759cce16c8c22f218935bbb8a4e6a93d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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