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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 07, 2013 FBO #4366
DOCUMENT

H -- DOSIMETRY BADGES - Attachment

Notice Date

11/5/2013
 

Notice Type

Attachment
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

Department of Veterans Affairs;Chief, A&MM (90C/NLR);Central Arkansas Veterans HCS;2200 Fort Roots Drive, Bldg 41, Room 200;North Little Rock AR 72114 1706
 

Solicitation Number

VA25614I0113
 

Response Due

12/2/2013
 

Archive Date

1/31/2014
 

Point of Contact

Timothy A Pighee
 

E-Mail Address

7-1028<br
 

Small Business Set-Aside

N/A
 

Description

This is not a solicitation announcement. This is a sources sought synopsis only. The purpose of this is to gain knowledge of potential qualified sources and their size classification relative to NACIS 541380. Responses will be used by the Government to make appropriate acquisition decisions. Responses are not considered responses to any potential solicitation announcement. The Central Arkansas Veterans Healthcare System, Little Rock, AR is seeking responsible sources for a potential contract to provide dosimetry services. (SEE STATEMENT OF WORK BELOW) A.General Information 1.Title: Dosimetry meters for all radiographic equipment for both divisions 2.Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. This is to include the monthly pick-up and delivery of an average of 280 badges for personnel radiation monitoring. This will include badges, wrist badges and ring badges. Monthly monitoring of radiation exposure and badge usage reports will be provided on monthly bases to the Radiation Safety Officer. Thermoluminescence dosimeters (TLD) or Optically Stimulated Luminescence (OSL) badges are preferred. Vendor must have software that allows for efficient tracking of personnel radiation monitoring devices and provide a monthly report that is without date of birth (DOB) or Social Security Number (SSN) to assure employee privacy. 3.Background: CAVHS requires delivery and monthly monitoring of badges for all services that have radiographic equipment. This includes both facilities and the VA leased CBOCs. CAVHS requires the vendor to have software that allows for efficient tracking of these personnel radiation monitoring devices each month and provides a monthly report that is without DOB or SSN to assure privacy. Badges should not use photographic film but use optically stimulated luminescence (OSL) technology which provides greater sensitivity and a wider dynamic range. The OSL technology permits multiple readouts to confirm reported radiation does. Other dosimeters can only be analyzed once and film cannot be redeveloped to correct for processing errors. Monitor badges must identify whether exposure is static or dynamic and offer a higher degree of stability than badges using photographic film. (Comparative data on the ideal radiation dosimeters is attached.) 4.Performance Period: Firm-Fixed-Price based on the average usage of 280 badges per month. The contractor shall complete the work required on a monthly bases with the appropriate software available and the monthly reports provided as directed. 5.Type of Contract: Firm -Fixed-Price B.General Requirements 1.Vendor must have software that will accurately track the badge usage and provide a monthly report that is without DOB or SSN to assure employee privacy. 2.Badges should not use photographic film; optically stimulated luminescence technology is preferred. 3.Monitor badges must identify whether exposure is static or dynamic. 4.Individual monthly monitoring is required with prompt delivery of badges and timely reports of findings sent to the Radiation Safety Officer by the 10th of each month. 5.A fee will be allowed for lost badges. 6.A fee will be allowed for badges that are shipped separately. C.Specific Mandatory Tasks and Associated Deliverables Description of Tasks and Associated Deliverables: The contactor shall provide the specific deliverables below within the performance period stated in Section A.4 of this SOW. D.Schedule for Deliverables If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the Contracting Officer, including a firm commitment of when the work shall be completed. This notice shall cite the reasons for the delay. The Contracting Officer will then review the facts and issue a response in accordance with the applicable regulations. E.Changes to Statement of Work Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. F.Government Responsibilities Government will assure that the Radiation Safety Officer or designee distributes all Dosimetry badges to appropriate CAVHS staff, and collects and returns badges to the contractor promptly each month. G.Confidentiality and Nondisclosure a.It is agreed that: 1.The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the task order. 2.No information shall be released by the contractor. Any requests for information relating to this task order presented to the contractor shall be submitted to the Contracting Officer for response. 3.Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without written approval of the Contracting Officer All interested firms shall provide the following information: "company name "address "point of contact "phone number "email address "capability statement "business size Responses to this notice shall be e-mailed to Timothy.Pighee@va.gov, Contract Specialist, VISN 16 Network Contracting Office Responses must be received in writing no later than Monday, December 2, 2013, 5 p.m. EST. Telephone responses will not be accepted. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VACAHCS598/VACAHCS598/VA25614I0113/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-14-I-0113 VA256-14-I-0113.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1077396&FileName=VA256-14-I-0113-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1077396&FileName=VA256-14-I-0113-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03228280-W 20131107/131106000554-567d92306567dd51920e1cf969458382 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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