SPECIAL NOTICE
D -- Notice of intent to award Sole Source for ECAS Call Accounting Software Maintenance 1 year maintenance agreement
- Notice Date
- 11/20/2013
- Notice Type
- Special Notice
- NAICS
- 511210
— Software Publishers
- Contracting Office
- USPFO for Tennessee, P.O. Box 40748, Nashville, TN 37204-0748
- ZIP Code
- 37204-0748
- Solicitation Number
- W912L714Q0488
- Archive Date
- 2/18/2014
- Point of Contact
- Jonathan Forren, 615-313-0815
- E-Mail Address
-
USPFO for Tennessee
(jonathan.forren@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Notice of intent to award sole source award to Veramark Technologles. The award will be made for the purchase of 1 year maintenance for the ECAS Call Accounting Software. This procurement is being conducted under the Federal Acquistion Regulation (FAR) Part 6.302-1, only one responsible source and no other supplies or services will satisfy requirements and FAR Part 13, Simplified Acquisition Procedures. All inquiries and concerns must be emailed to SSG Jonathan Forren at jonathan.d.forren.mil@mail.mil no later than 4 P.M. Centeral time, 2 DEC 2013. Any response to this must show clear and convincing evidence that competition would be advantageous to the government in future procurements. POC for this SSG Jonathan Forren. The following justifcation and approval is to provide for only one responsible source and not other supplies or services will satisfy agency requirements: 1. This request is for justification for other than full and open competition for the J6 Directorate of the TNARNG. 2. This request is for the VeraSMART maintenance and support for the ECAS Call Accounting Software that the TNARNG currently has in place 3. The TNARNG currently has the ECAS Call Software that was purchased in 2010. This software provides the J6 with the capabilities of detecting toll fraud and abuse, track client and project billing, examines productivity by department, and documents emergency calls and suspicious calling activity. The maintenance agreement for this software, which is solely provided by Veramark, provides the following support: live telephone support during workdays from 8 a.m to 8 p.m. eastern, 24/7 access to Veramark's customer portal, free upgrades to the ECAS Software, free training, monthly updates to area codes and prefix codes and quarterly newsletters. 4. Statutory Authority: FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements. 5. The TNARNG currently has the Veramark ECAS Call Accounting Software in place, and is being utitlized. Previous procurements of the annual maintenance agreement took place using the Government Purchase Card (GPC), however this year's renewal amount surpassed the GPC service threshold of $2,500.00. If the J6 were to choose a separate maintenance and support package, it would not be compatible with the current existing software. This would require the purchase of a new software package and maintenance/support program which could be cost prohibited and repetitious to the current system. 6. No other efforts were made to receive quotes for this procurement. A notice of awarding this contract as a sole source will be posted on FBO for 10 days after award. 7. It was determined by using the FY13 contract, W912L7-13-P-0054 with Veramark for the annual maintenance and support that the anticipated cost for the renewal of the agreement will be fair and reasonable to the government. 8. Market Research was not conducted as it was determined that Veramark is the only provider of this maintenance agreement, and purchasing this agreement with the current Veramark software in place is more cost effective than soliciting a brand new software/maintenance package. 9. Letter provided by Veramark as sole source vendor suggests the use of other than full and open competition. 10. No other sources have expressed an interest in this acquisition. 11. No actions to remove barriers to competition will be taken as Veramark is the only company that provides the support and maintenance to their software. 12. This justification is accurate and complete to the best of my knowledge and belief.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA40/W912L714Q0488/listing.html)
- Record
- SN03237611-W 20131122/131120234229-465e6428fd560fa771d725f7894661b9 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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