SOLICITATION NOTICE
X -- RENTAL OF LODGING FACILITIES IN SUPPORT OF THE JUDGE ADVOCATE Training Symposium (JTS) East, IAW ATTACHED SOW
- Notice Date
- 2/5/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- N00189 NAVSUP Fleet Logistics Center Norfolk Philadelphia Office 700 Robbins Avenue, Building 2B Philadelphia, PA
- ZIP Code
- 00000
- Solicitation Number
- N0018915R0014
- Response Due
- 2/10/2015
- Archive Date
- 2/25/2015
- Point of Contact
- Christine McKinney 215-697-8672 Christine McKinney
- Small Business Set-Aside
- N/A
- Description
- The Fleet and Logistics Center Norfolk, Philadelphia Contracting Department, Philadelphia, PA intends to award a Firm Fixed Price Contract under full and open competition to acquire conference facilities and hotel accommodations in support of the Judge Advocate Training Symposium to occur on April 21, 22, 23, and 24, 2015 in the Washington, D.C. metropolitan area/National Capital Region. Conference facilities should include the conference/meeting spaces and audio/visual equipment. Specific requirements are as follows: 1.Lodging: 175 estimated hotel rooms for guests arriving on April 21, 2015 and departing on April 24, 2015. A number of overseas travelers may be required to stay an extra night and depart on April 25, 2015 dependent on flight availability. Payment will only be made for rooms utilized. 2. Conference/meeting facilities: a.1 main room that can seat up to 400 people theatre-style; b.7-10 breakout rooms required with a capacity of up to 50 people in each; c.All rooms should have the ability to be set up as requested by the Government Facilitator, e.g. a request to set up tables and chairs in a U-shape; Configuration and room service instructions will be provided after award within 2 weeks of event. d.All rooms, including the main room and breakout rooms, shall be available from 0600 on April 22nd through 1500 on April 24, 2015. 3.Audio Visual: A/V support including laptop-compatible projectors, large screen displays with sound system for presentations shall be available in all meeting rooms. Dais/stage with podium and microphone shall also be available in all meeting rooms. Wireless lapel microphones shall be available in all meeting rooms. OJAG will supply its own laptop computers. 4.Food: Meals will not be required as part of this procurement; however, on-site commercial dining facilities must be available for all meals. 5.Parking: The hotel must be able to provide parking for symposium attendees from the morning of April 21 through the afternoon of April 24. Although parking will not be a priced line item under the prospective contract, the contractor is required to provide the parking rate for the parking service or facility to be utilized by the conference attendees. The parking rate provided will be utilized for evaluation purposes based on the following estimate of parking spots required: maximum of 100 but may be less due to metro use and other public transportation. 6.Contractor is aware the United States Government has adopted a zero tolerance policy regarding trafficking in persons and is compliant with FAR Section 52.222-50; Combating Trafficking in Persons. IV.DELIVERABLES. 1.An introductory meeting shall be held at the Contractor site within one (1) week of award. The Contractor shall bring at least the contract project manager and the individuals who will perform the work. 2.The Contractor shall set aside a block of 175 hotel rooms at the Contractor site within one (1) week of award. The Contractor shall allow conference participants to make individual reservations on-line or by telephone using their government credit card. The Contractor shall provide the Government instructions via email on how conference participants may make individual reservations on-line or by telephone. 3.The Contractor shall charge no more than the prevailing U.S. government rate at the time of the conference based upon the location of the Contractor site. 4.The Contractor shall allow conference participants to make individual reservations until March 20, 2015. 5.The Contractor shall provide a roster of all conference participants who have reserved hotel rooms at the Contractor site to the Government no later than March 20, 2015. 6.The Contractor shall allow conference participants to cancel room reservations without charge or penalty until April 20, 2015. 7.A progress meeting shall be held at the Contractor site on April 20, 2015. The Contractor shall bring at least the contract project manager and the individuals who will perform the work. The Contractor shall update the Government on room reservations and provide viewing of the conference/meeting spaces to include a viewing of A/V capabilities. 8.The Contractor shall provide a final roster of all conference participants who actually stayed in hotels rooms at the Contractor site during the week of the conference to the Government no later than April 30, 2015. The roster shall break out all contract costs billed to each conference participant. 9.The Contractor shall provide a final invoice breaking out all contract costs, to include individual participant costs as described above, no later than April 30, 2015. All the above shall be in accordance with the attached Statement of Work.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DON/NAVSUP/FISCDETPHILA/N0018915R0014/listing.html)
- Record
- SN03635363-W 20150207/150206000440-f466aa21678062f75ec9cb6287a5a72b (fbodaily.com)
- Source
-
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