SOLICITATION NOTICE
59 -- Purchase of SYNCHRO CARDS - Sole Source Justification
- Notice Date
- 7/23/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334418
— Printed Circuit Assembly (Electronic Assembly) Manufacturing
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), C4IT (C3CEN), Coast Guard Blvd, Portsmouth, Virginia, 23703, United States
- ZIP Code
- 23703
- Solicitation Number
- HSCG44-15-Q-PC8159
- Archive Date
- 8/14/2015
- Point of Contact
- James A Lassiter, Phone: (757)686-2149
- E-Mail Address
-
james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- Sole Source Justification document This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplement with additional information in this notice. This announcement constitutes the only solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-15-Q-PC8159. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-82. This procurement will be processed in accordance with FAR Part 12 and 13. The North American Industry Classification System (NAICS) is 334418. The SBA size standard 500 EMP. Due to this Acquisition being considered to be a Sole Source Procurement it is not anticipated that the Contracting Officer will receive 2 or more Offers from qualified Small Business Concerns; therefore IAW FAR 19.502-2(a) This IS NOT A Small Business Set-A-Side. Substitute Items will NOT be considered for Award. See Justification below. The USCG Command, Control and Communication Engineering Center (C3CEN) Portsmouth,VA. 23703, intends to purchase on a non-competitive basis by awarding a Firm Fixed Price Purchase Order to Computer Conversion Corporation for the purchase of: SYNCHRO CARDS PER THE SPECIFICATIONS DOCUMENT BELOW. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1 & 13.106-1(b). Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive quotations/proposals. However, all quotations and proposals received will be considered by the USCG/Government. A determination by the USCG/Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the USCG/Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes for future acquisitions. The contractor for this proposed Sole Source contract is Computer Conversion Corporation, Cage Code: 51086. A SAMS Contractor Verification Information search was conducted on Jul/23/2015 by the Contracting Officer listed below. This is considered to be a Sole Source Acquisition. See attached Justification. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for this item. Request for drawings/specs will be disregarded. All Parts are to be NEW items. Used or Refurbished items are NOT acceptable. Any Contractors that are authorized Distributors of Computer Conversion Corporation, is encouraged to provide a Firm Fixed Price Quotation IRT this Solicitation. The USCG/Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals with Delivery Information by Jul/30/2015 @ 10:00 AM EST. FIRM FIXED Price Proposals shall be submitted on company letterhead stationery and must include the following information: Cost Breakdown, Unit Price, Extended Price, Total Price, Payment Terms, discount offered for prompt payment, Company DUNS and Cage Code. Anticipated Award Date for the PO Contract is Jul/30/2015, this date is approximate and not exact. Please Email Your Response to: D05-SMB-C4ITSC-CPD-C3CEN-TeamS@uscg.mil INSPECTION AND ACCEPTANCE: The Contractor shall only tender for acceptance those Items that conform to the requirements of this Order/Contract. The Government/USCG reserves the right to Inspect or Test any Supplies or Services that have been tendered for Acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming Services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government/USCG may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. Final Inspection and Acceptance will be performed by Gov/USCG Authorized Personnel at the point and location of Destination as stated on the Order/Contract, unless otherwise stated on the Order/Contract. SCHEDULE B: Line Item 1: 3 EA of - 2-CH D/S (26-VOLT) 2-CH S/D SYNCHRO CARD Part No.: IBBK1B1K1B1-X (PER THE SPECIFICATION DOCUMENT BELOW) ______________________ Line Item 2: 2 EA of - 2-CH D/S (115-VOLT), 1-CH D/S (26-VOLT) 1-CH S/D SYNCHRO, Part No: IBBK4K4K1B1-XM (PER THE SPECIFICATION DOCUMENT BELOW) ______________________ Line Item 3: 1 EA of - Shipping (If Applicable)________________________ Total Cost for Line Items -1-3: _________________________ The Following FAR Provisions/Clauses apply to this Solicitation: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Apr 2014) FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Dec 2014) to include Alt I (Dec 2014). An Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an Offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the Offeror shall complete only paragraphs (c) through (o) of this provision. • The Following Clauses apply to this Solicitation and awarded contract. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Dec 2014) FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Mar 2014) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 System for Award Management (Jul 2013). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Jan 2014) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (May 2007) FAR 52.222-36 -- Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) FAR 52.222-50 -- Combating Trafficking in Persons (Mar 2015) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-13 -- Restriction on Certain Foreign Deliveries (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Jul 2013) (31 U.S.C. 3332) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) • The above/following clauses are incorporated by reference, entire clause(s) available at https://www.acquisition.gov/far NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, System for Award Management (Jul 2013) and FAR Provision 52.204-8, Annual Representations and Certifications (Dec 2014). In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov as a part of required registration. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. Specifications Document SYNCHRO CARDS Specifications for the SYNCHRO cards are to A long-term mission goal of the Coast Guard is to trace and correct faults and teaching of the navigation principles. This Statement of Work (SOW) will purchase synchro cards for the WLM /WLB lab located at C3Cen for the instructional advice and troubleshooting expertise for the purpose of the navigation principles to U.S. Coast Guard personnel. 1. Specific Requirements. 1.1 2-CH D/S (26-VOLT), 2-CH S/D SYNCHRO CARD, Product No. IBBK1B1K1B1-X (3 Qty) 2-CH D/S (115-VOLT), 1-CH D/S (26-VOLT) 1-CH S/D SYNCHRO CARD, Product No. IBBK4K4K1B1-XM (2 Qty) Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) do not apply based on the claim of the following exception founded in Federal Acquisition Regulation (FAR) 6.302-1 C: DHS Office of Accessible Systems & Technology (OAST) has reviewed this acquisition request and has determined that a National Security Exception for the purposes of Section 508 applies and is thereby authorized.. The items described above are currently used in the WLM /WLB lab located at C3Cen for the instruction and troubleshooting of navigation principles to U.S. Coast Guard personnel. 2.0 Deliverables 2.1 The vendor shall provide the base order of 3 (ea) (26-VOLT), 2-CH S/D SYNCHRO CARDs and 2 (ea) (115-VOLT), 1-CH D/S (26-VOLT) 1-CH S/D SYNCHRO CARDs, part 1.1 and 1.3 above no later ninety to (120) days from the date of order. Accelerated delivery is acceptable. 2.2 The vendor shall provide an operations/user manual with each unit purchased. The vendor shall provide unlimited data rights for any manuals or instructional materials furnished in accordance with Federal Acquisition Regulation (FAR) 52.227-14(b)(iii). 2.3 The manufacturer shall provide operational documentation (i.e. product literature, diagrams, pictures, copy of standard certificates, extended warranty, quality assurance tests, etc.) for each system component. 2.4 The manufacturer shall ship all synchro cards to the following address. The shipping shall be done in accordance with MIL-STD-129P, Military Marking for Shipment & Storage MIL-STD-130M, Identification Marking of Military Property MIL-STD-1189B, Bar Coding MIL-STD-2073-1E, and Standard Practice for Military Packaging. POC for shipping is Paul Robertson Phone # (757) 499-3900 Ext. 3458 ATTN: LT Adam Reckley CT-N1 C3CEN 4000 Coast Guard Blvd Portsmouth, VA 23703 3.0 Warranty 3.1 Manufactures may possibly carry a one-year only manufacturer's parts (and labor, if applicable) warranty. Any warranty provision shall commence upon the item's receipt by the Coast Guard. 4.0 Supportability 4.1 The vendor shall certify that the models chosen will be supportable (e.g. parts availability, manufacturer repair support, and expected equipment maintenance repair costs) for a minimum period of five (5) years after initial purchase. 5.0 Government Furnished Property/Equipment 5.1 None. 6.0 Vendor Furnished Items 6.1 The vendor shall provide all equipment, materials, and documentation required for the performance of this statement. 7.0 Government Documents 7.1 Standards: The following standards form a part of this specification to the extent specified herein. 7.2 IEC 60945 7.3 EN 61000-4-2 ESD Performance Criteria B 7.4 EN 61000-4-3, Radiated Immunity Performance Criteria A 7.5 EN61000-4-4, EFT/B Performance Criteria B 7.6 EN61000-4-5, Surge performance Criteria B 7.7 EN61000-4-6, Conducted Immunity (RFI) Performance Criteria A 7.8 EN61000-4-11, Voltage Dips & Interruptions Performance Criteria B 8.0 Accessibility Requirements (Section 508) 8.1 Section 508 of the Rehabilitation Act as amended by the Workforce Investment Act of 1998 (P.L. 105-220), requires Federal agencies to ensure that Electronic and Information Technology (EIT) they develop, procure, maintain or use is accessible to and usable by employees and consumers with disabilities. 8.2 The referenced EIT acquisition has been determined to be applicable to Section 508. In accordance with DHS Management Directive 4010.2 - Electronic and Information Technology Accessibility, claims for National Security Exception require a review and approval by the DHS Office of Accessible Systems & Technology (OAST). 8.3 DHS OAST has reviewed this acquisition request and has determined that a National Security Exception for the purposes of Section 508 applies and is thereby authorized. A memorandum identifying OAST's approval has been attached and included in the contract file. 9.0 DHS Enterprise Architecture Compliance 9.1 All solutions and services shall meet DHS / USCG Enterprise Architecture policies, standards, and procedures. Specifically, the contractor shall comply with the following Homeland Security Enterprise Architecture (HLS EA) requirements: 9.1.1 All developed solutions and requirements shall be compliant with the HLS EA. 9.1.2 All IT hardware or software shall be compliant with the HLS EA Technical Reference Model (TRM) Standards and Products Profile. 9.1.3 All data assets, information exchanges and data standards, whether adopted or developed, shall be submitted to the DHS Enterprise Data Management Office (EDMO) for review and insertion into the DHS Data Reference Model. 9.2 In compliance with Office of Management and Budget (OMB) mandates, all network hardware shall be IPV6 compatible without modification, upgrade, or replacement. 9.2.1 All Information Technology assets being developed, procured, or acquired shall be IPV6 capable. 9.2.2 HSAR 3004.470-2 Compliance 9.3 DHS's policies and procedures on contractor personnel security requirements are set forth in various management directives (MDs). MD 140-01, entitled Information Technology Systems Security, and the DHS Sensitive Systems Handbook, prescribe the policies and procedures on security for Information Technology resources. MD 11042.1, Safeguarding Sensitive But Unclassified (For Official Use only) Information describes how contractors must handle sensitive but unclassified information. Compliance with these policies and procedures, any replacement publications, or any other current or future DHS policies and procedures, covering contractors specifically, is required in all contracts that require access to facilities, IT resources or sensitive information. 9.4 The contractor must not use or redistribute any DHS information processed, stored, or transmitted by the contractor except as specified in the contract". 10.0 Information Security 10.1 All hardware installed in a classified environment shall meet TEMPEST security requirements. 10.2 No personal or privacy information is processed on this hardware. 10.3 All hardware and/or systems shall undergo Certification and Accreditation (C&A) and meet FISMA Trusted Agent requirements. 10.4 All hardware shall comply with DHS MD 140-01 (Information Technology Systems Security.) 10.5 All applicable security clauses will be incorporated into procurement documents. 11.0 Period of Performance None
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