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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 10, 2016 FBO #5161
DOCUMENT

Q -- (S)(660) FY16 Medication Bubble Wrap Services - Attachment

Notice Date

1/8/2016
 

Notice Type

Attachment
 

NAICS

446110 — Pharmacies and Drug Stores
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25916N0149
 

Response Due

1/15/2016
 

Archive Date

4/23/2016
 

Point of Contact

Robert Woolfolk II
 

E-Mail Address

.woolfolk3@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Network Contract Office (NCO) 19 is seeking a potential qualified contractor to provide the following: Draft Statement of Work VHASLCHCS Bubble Packaging of Medications The Veterans Administration Salt Lake City Health Care System hereby designated as (VHASLCHCS) has a requirement for Bubble Packaging of pharmaceutical medications for eligible beneficiaries of the VHASLCHCS. The contractor shall provide all personnel, space, equipment, supplies, tools and materials to provide the required services. The contractor shall use an agreed upon Bubble Packaging system that is compatible with the current system that is in use at VA. Any changes or deviations from the Bubble Pack system must be pre-approved by VHASLCHCS before used. If a new system is chosen the contractor shall supply VHASLCHCS with supplies and materials such that VHASLCHCS can package drug product in an EXACT manner as the contractor if needed. CONTRACTOR RESPONSIBILITIES 1.Contractor Services shall be provided Monday through Friday from 8:30 am to 5:30 pm. 2.Contractor Services shall be required on Federal Holidays and weekends. a.If service is required on a Federal Holiday the VHASLCHCS Outpatient pharmacy shall inform the contractor at least five business days prior to the holiday as to the planned time and day for expected pickup of product and return delivery of product to VHASLCHCS 3.Contractor Services may be required on Weekends. VHASLCHCS shall notify the contractor if said services would be required on weekends within one calendar month of such a change. 4.The contractor shall provide all daily transportation of medications and services to the VHASLCHCS Outpatient Pharmacy. Medication pickup and delivery by the contractor shall be at a scheduled time determined by VHASLCHCS. 5.The contractor shall make a daily run to the VHASLCHCS Outpatient Pharmacy at a scheduled time designated by VHASLCHCS for medication pickup and delivery. 6.Emergency pick up shall be coordinated by the contractor or the VHASLCHCS Outpatient Pharmacy by phone and said emergency pick up shall be available within 4 hours after notification of the contractor. 7.If service is not required on a Federal Holiday, the schedule of services surrounding that holiday shall be coordinated with the Outpatient Pharmacy at least 5 business days prior to said holiday and shall be the responsibility of the contractor. 8.The contractor shall maintain computerized records of patient specific medications received and sent for packaging. 9.All prescriptions shall be bubble packed for a 7-30 day supply based upon quantity dispense by VA and directions for use. PRN medications or controlled substances (scheduled 2-4) will be placed in a separate bubble pack for inventory control. 10.The contractor shall make all records/documents available to the VHASLCHCS upon request for a time period consistent with all State and Federal regulations regarding prescription paperwork. 11.All prescriptions shall be bubble packed for a 7-30 day supply based upon quantity dispensed by VA. Daily medications will be placed in the bubble pack according to the directions on the VA pharmacy label. The contractor will have controlled substances (Schedule 2-4) or PRN medications placed in a separate bubble pack card for inventory control. 12.Contractor will group medications for patients with multiple weekly bubble packs in the same order to establish a consistent pattern to better assist patients with medication regimen. 13.Prescription medications will be placed into the bubble pack according to the following table. When provider instructions are not amenable to the current morning, noon, evening, bedtime dosing options of the bubble pack, then a separate bubble pack card will be provided for the medication in question. Sig CodeBubble Location qdaya.m. bida.m./evening bid (bupropion)a.m./noon bid (drowsy)morning/bedtime tidmorning/noon/evening tid (drowsy)morning/noon/bedtime q nightbedtime q12hmorning/bedtime q8hmorning/noon/evening q8h (drowsy)morning/noon/bedtime q6hmorning/noon/evening/bedtime qidmorning/noon/evening/bedtime qhsbedtime 14.The contractor shall be responsible for maintaining all prescription and drug wholesale transaction electronic records pursuant to the Drug Supply Chain Security Act (DSCSA) for 6 years from the current date. a.The contractor must continue to maintain 6 years of all prescription and drug wholesale transaction electronic records pursuant to the Drug Supply Chain Security Act (DSCSA) even if they are no longer the current contractor of record. b.The data records kept pursuant to Drug Supply Chain Security (DSCSA) shall be provided in an organized manner using DVD, CDR, or retrievable by electronic means without any aid of software that would cause additional cost to VHASLCHCS. 15.The contractor will track and report all medication errors and medication related incidents to the Chief of Pharmacy Service at 801-582-1565 extension 1453, or extension 1250, each month. Any serious error or sentinel event that could impact any patient shall be reported to VHASLCHCS pharmacy department management immediately. 16.The contractor shall notify the VHASLCHCS in writing in the event of ANY malpractice claim involving a ANY patient has been filed against the contractor within three (3) working days. 17.The contractor is required to have a pharmacist check / verify all contents of each and every bubble pack. This quality assurance measure MUST be in a form that can be validated by VHASLCHCS at any time. All packaging and patient and product labeling MUST be verified by a UTAH licensed pharmacist prior to release of the prescription(s) and subsequent delivery of said prescription(s) to the VHASLCHCS Outpatient Pharmacy. 18.The contractor MAY NOT use technicians to perform the final check of ANY prescription(s) designated or ANY VHASLCHCS patient. 19.The contractor shall provide a computerized recordkeeping system. 20.The contractor shall alert the VASLC HCS for all quantity deficiencies with prescription medications supplied from the VHASLCHCS Outpatient Pharmacy. Over the counter medications shall be filled using the contractor supplied stock bottles. The VHASLCHCS Outpatient Pharmacy will reimburse the contractor for the OTC item at the contractors acquisition cost. 21.The contractor may be asked to Bubble Pack controlled substances as is allowed by Federal and State Law. The contractor is responsible for maintenance of all records related to the dispensing and packaging of controlled substances. 22.VHASLCHCS may elect to package some or all of any specific drug, drug class, or specific patient. VHASLCHCS shall notify the contractor two calendar days in advance of any changes made. 23.The contractor shall prepare the invoice for repacking of medications to Austin, Texas for payment. PREFORMANCE MEASURES ASSESSED MONTHLY: Timeliness requirement for pickupOne per month Timeliness requirement for deliveryOne per month Packaging errorsNo errors If the contractor fails to adhere to the above performance measures the invoice will be reduced by 5% each month. Performance measures will be assessed by log sheets on an as needed basis by the Outpatient Pharmacy Supervisor or designee. (End of Draft SOW) Email your capability statement to the Contract Specialist shown below no later than 3 p.m. (Mountain Time). Jan 15th, 2016. Point of contact is Robert Woolfolk at robert.woolfolk3@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25916N0149/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-16-N-0149 VA259-16-N-0149.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2499045&FileName=VA259-16-N-0149-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2499045&FileName=VA259-16-N-0149-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Salt Lake City Health Care System;550 Foothill Drive;Salt Lake City, UT

Zip Code: 84148-0001
 

Record

SN03986587-W 20160110/160109132602-84a01e2f2d352d254d5e5ff91e25193a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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