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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 16, 2016 FBO #5167
DOCUMENT

D -- 612-16-2-476-0012 - CIS-ARK Healthcare Analytics - Attachment

Notice Date

1/14/2016
 

Notice Type

Attachment
 

NAICS

541512 — Computer Systems Design Services
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;150 Muir Road;Martinez CA 94553-4668
 

ZIP Code

94553-4668
 

Solicitation Number

VA26116Q0225
 

Response Due

1/22/2016
 

Archive Date

1/25/2016
 

Point of Contact

Jason T. Hill
 

Small Business Set-Aside

Total Small Business
 

Description

This is a SOURCES SOUGHT NOTICE - This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. No contract will be awarded as a result of this Sources Sought announcement. The Department of Veterans Affairs (VA), Network Contracting Office (NCO 21) is soliciting information from qualified Small Business sources, the results of this announcement will be evaluated to determine if at least two VOSB sources are capable of performing the proposed work. The Department of Veterans Affairs (VA), Network Contracting Office (NCO 21) seeks responses from Small Business Vendors that possess the capability and experience required to database support for the VA's PICIS database. The following general description outlines contractor requirements. Background Information In VISN 21, Acute and Critical Care data (including but not exclusive of ICU, IICU, OR, and PACU data sets) is stored in our PICIS Clinical Information System/Anesthesia Record Keeping System (CIS/ARK) database. The CIS/ARK system itself is maintained by a combination of OEM vendor staff under a software/support maintenance contract and VISN 21 staff. PICIS/Optum is a vendor that provides the perioperative and critical care software and performs routine maintenance support for VISN 21. A 3rd party vendor, provides analytics/reporting services for VISN 21 under a separate contract from CIS/ARK, currently provides database administration of the CIS/ARK system. The VISN 21 facilities covered by the Picis CIS/ARK Systems are as follows: "San Francisco VA Medical Center, 4150 Clement Street, San Francisco, CA "VA Central California Health Care System, 2615 E. Clinton Avenue, Fresno, CA "VA Northern California Health Care System (including Sacramento and Martinez), 10535 Hospital Way, Sacramento, CA "VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA "VA Sierra Nevada Health Care System, 1000 Locust Street, Reno, NV Long-term Goals of the SOW: The CIS/ARK system, within VISN 21, promotes facility level care and population level surveillance and research within the Department of Veterans Affairs. The overarching goal is the ongoing quality improvement of processes, care, and outcomes (both morbidity and mortality) for the surgical and critically ill patient; and the optimization of efficiency within care sites including but not exclusive of the OR, PACU, and ICU. The utilization of standardized, objective data from the CIS/ ARK databases and electronic medical records i.e. Veterans Health Information Systems and Technology Architecture (VistA) electronic health record (EHR) has long been a goal of the Veterans Health Administration (VHA) in establishing itself as a leader in the field of perioperative and critical care. Necessary components of this effort by the Vendor will involve: a.Development of customizable reports; b.The development of a data mapping document(s); c.Ability of the VISN to access original PICIS datasets (i.e. normalized data stores); d.Work to evaluate the data quality of the original PICIS data and ensure the validity and verification of data elements. e.Development of detailed training guides; f.A commitment to identifying and responding to the VISN's end users' needs; and g.Develop functional capabilities for the VISN to conduct research. Scope of Work: VISN 21 is contracting for a provider to deliver a full-featured suite of extracts, report customization, and analytics services to aid in the improvement of quality of care for surgical and critically ill patients. The goal is to provide a tool that will ultimately use the full capacity from multiple data sources including PICIS, VistA, and other relational databases. This platform will allow multiple user groups- including clinicians and clinical and business analysts- the ability to create reports, analyze data, and facilitate ongoing quality improvement efforts addressing a) morbidity and mortality for surgical and critically ill patients; and b) the optimization of efficiency within settings including but not exclusive of the OR, PACU, and ICU. The vendor will be required to extract PICIS data from Oracle and SQL Server databases, and describe the ETL process with data mapping documents. The Vendor should be a VistA expert vendor (preferred) with the ability to extract VistA data and create a stable ETL process. All stages of ETL processes will be monitored, cleansed, parsed and validated for data quality. The vendor will utilize one of the following 2 hardware options to accomplish the ETL operation and will stipulate their choice of solutions in the proposal response: o VA owned virtual server with SQL 2012 or o VA's Healthcare-Associated Infections and Influenza Surveillance System (HAIISS) Data Warehouse (HDW) data warehouse. VA will supply IT enterprise system software, however if it requires any custom configuration outside of the gold image, then it needs to be purchased separately. The analytic vendor must provide the services below: a.Development of customizable reports. This will involve initially a basic set of critical and surgical care clinical data reports that the VISN needs on a monthly basis. Based on the VISN's needs, additional reports may be needed, with data elements to be determined by the VISN. Detailed documentation on the content of sample critical clinical data (IPEC) reports are listed in Appendices 1, Section 4.0. Briefly, the VA is mandated by national programs to measure compliance on certain data elements entered in the patient record into the electronic record (CIS/ARK Picis). IPEC reports are one example of such requirements. The Clinical documentation at the bedside provides the data elements for these mandatory monthly reports/queries. These reports alert the VA Facility to suboptimal compliance and corrective actions can be initiated. b.The development of a data mapping document(s) that is including but not exclusive of the relationship between source and target data, primary keys, table staging, and data/value relationships. c.Ability of the VISN to access original PICIS datasets (i.e. normalized data stores). A mechanism will be available for the VISN CIS/ARK team to access normalized data stores of PICIS datasets for each of the facilities. The Contractor will customize a dashboard/interface that will be a Staging and Analytical platform for VISN 21 analytics. d.Work to evaluate the data quality of the original PICIS data and ensure the validity and verification of data elements. Ongoing efforts will be undertaken to evaluate data quality rules to include but not exclusive of attribute domain, relational integrity, historical validity, and state-dependency. This will be a combined effort with the VISN CIS/ARK team. Sample reports are further detailed in Appendix, Section 3.0. e.Development of detailed training guides. This section addresses additional training of VISN 21 personnel in the use of the analytic environment to create and maintain quality improvement/resource utilization reports, as well as the creation of custom provider reports, and provide clinical / technical support for database report creation and analysis and custom enhancements to the user interface. The Contractor shall provide training as necessary to VA so that our VISN can maximize the benefits of the system. Training shall be provided in various forms of media, including but not limited to online tutorials, manuals and on-site training. f.A commitment to identifying and responding to the VISN's end users' needs. A contractor will be preferred who can work closely with the VISN CIS/ARK team and VISN- designated personnel to meet regularly with sets of end users, identify their needs, and work with the CIS/ARK team to respond appropriately. g.An ability for the VISN to conduct research. Along with the ability to access original PICIS datasets (i.e. normalized data stores), tools will be available to conduct research (i.e. run additional queries, export data, etc). Deliverables: Data extraction from multiple sources (Picis, VISTA, CDW, etc.), Apply VA specific Business Rules, Normalize and Load Data for usage Project Management to include Project Management Plan, Data Mapping and Validation, User Training and Support Creation of Analytics Tool & Tool Sets to start with Surgical/Critical Care and Management Reports following up with Custom Reports and a Graphical Web interface. Creation of a graphical user interface for the VISN PICIS data to be used for reports; point and click queries; research and ability to extract data for additional analyses and ability to produce ad-hoc analytics offline for experimentation and data science. Response Instructions Respondents shall provide detailed information as to how they are qualified to perform this work. In addition, respondents are requested to submit the following information: (1) Name of Organization, (2) Address + Zip Code, (3) Telephone number, (4) current GSA contract number, (5) Business status: (DVOSB or VOSB only) (6) Point(s) of contact, (7) e-mail address, (8) DUNS number, (9) number of years' experience in providing this service, (10) current and/or past performance references that identify the contract/order number, customer, contract value, period of performance, prime or subcontract, and a brief description of services provided under the contract/order number. Interested vendors shall notify the Contracting Officer of pending changes in business status. Respondents will not be notified of the results. Based on the responses received, the Contracting Officer reserves the right to determine the set-aside status. No reimbursement will be made for any cost associated with providing information in response to this solicitation. All responses must be submitted by e-mail to the point of contact identified below; no other method of transmittal will be accepted. Responses to this Sources Sought Notice shall be e-mailed to the Contracting Specialist, Jason Hill, at Jason.hill@va.gov. Responses must be received no later than 2:00 PM PST on January 22, 2016. Failure to submit all information requested will result in a contractor not being considered as an interested business.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCHCS/VANCHCS/VA26116Q0225/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-16-Q-0225 VA261-16-Q-0225.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2509077&FileName=VA261-16-Q-0225-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2509077&FileName=VA261-16-Q-0225-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03992278-W 20160116/160115083315-86112d1172451acac55b1d5d9beff8a0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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