SOLICITATION NOTICE
Q -- Program Analyst - OF612
- Notice Date
- 2/1/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of State, Bureau of International Narcotics and Law Enforcement Affairs, Grants, Acquisitions, Procurement and Policy Division (INL/RM/GAPP), SA-4 Navy Hill, South Building, 2430 E Street, N.W., Washington, District of Columbia, 20037, United States
- ZIP Code
- 20037
- Solicitation Number
- PSC-16-012-INL
- Archive Date
- 3/15/2016
- Point of Contact
- Deborah Strom,
- E-Mail Address
-
StromDG@state.gov
(StromDG@state.gov)
- Small Business Set-Aside
- N/A
- Description
- To be considered responsive to the solicitation, you must submit a completed and signed OF-612. Otherwise, your submission is considered non-responsive and will not be considered. You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application. Program Analyst Washington, DC Issuance Date: 02/01/2016 Closing Date: 02/29/2016 SOLICITATION NUMBER: PSC-16-012-INL SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL) The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation. PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award. HOW TO APPLY Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process. Proposals must include the following and not exceed twenty (20) pages: 1) Form OF-612 (Completed and signed) 2) Resume 3) Three letters of recommendation OR three references to include contact information *** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED VETERAN'S PREFERANCE Veteran's preference is not applicable to this position therefore do not submit DD-214. Submit proposal via e-mail to the attention of: INL/Deborah Strom E-mail: StromDG@state.gov Direct questions regarding this solicitation to: INL/Deborah Strom E-mail: StromDG@state.gov INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal. 1. SOLICITATION NUMBER: PSC-16-012-INL 2. ISSUANCE DATE: 02/01/2016 3. CLOSING DATE: 02/29/2016 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST 5. POSITION TITLE: INL Program Analyst (Two Positions) 6. MARKET VALUE: $53,435 - $84,044 (GS 9-11 Equivalent) 7. PERIOD OF PERFORMANCE: One year from date of award, with four optional years 8. PLACE OF PERFORMANCE: Washington, DC 9. JOB DESCRIPTION: See below GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR: This position is located in the Bureau of International Narcotics and Law Enforcement Affairs, Office of Resource Management (INL/RM). The incumbent of this position serves as a Program Analyst in the Contract Administration Support Division (CAS), and for oversight purposes reports to a supervisory team leader. The Office of Resource Management is responsible for the development and execution of the Bureau's budget, and for the administration of all INL's international counter-narcotics and law enforcement programs, i.e., financial, personnel, administrative, acquisition, information management, and post conflict and emerging program development and program evaluation and oversight. INL programs overseas are managed by US Embassy Foreign Service and personal services contract personnel serving in Narcotics Affairs and Law Enforcement Sections (NAS and LES) who work with their host nation counterparts to develop requirements and oversee project implementation. Much of INL's assistance is in the form of contracts for a wide range of services in support of civilian police, rule of law and counter-narcotics programs as well as for equipment and materiel. At present, the estimated value of active service contracts is approximately $2B. To successfully manage current and future contracts, the Bureau must have staff dedicated to constantly monitoring the inherent financial and contract requirements fueling INL's programs. The CAS Division provides INL the means to manage these financial and contract functions by supporting and interfacing with the relevant entities within the Bureau (Regional and Functional Program Offices, other Divisions within INL/RM), as well as with Embassy staff and appropriate elements within the interagency. The Division is comprised of professionals with expertise in program management, financial management and contract management who serve on specific program and project teams. CAS works closely with regionally-focused and functionally-focused program officers, as well as interagency and Embassy staff all of whom are responsible for developing and implementing INL programs overseas. DUTIES & RESPONSIBILITIES: • Plans, develops and conducts program analyses of substantial scale and impact regarding highly complex, multi-million dollar projects that significantly impact international programs. • Supports program managers in complying with management policies and procedures, including those contained in the Foreign Affairs Manual, Federal Acquisition Regulation, and other regulatory sources. • Coordinates contract management activities between multiple contractors, Department offices and bureaus, INL's program offices and posts, as well as with other government agencies. • Assists with coordinating, tracking, record-keeping, and facilitating reutilization of INL property assets. Makes recommendations to the Industrial Property Management Specialist with planning, analyzing, and recommending actions in support of Bureau policies for reutilization of assets. • Assists senior CAS Division and other Bureau program stakeholders in coordinating and planning contract management activities such as quality assurance programs for advising and mentoring services, life support, mission support, logistics operations, security operations, IT/communications support, contractor pre-deployment training and in-country program management. • Conducts studies of the technical aspects of project requirements to ensure that they are taken into consideration when making recommendations to managers. May also be required to provide technical oversight, coordination, analysis, review, quality assurance and scheduling oversight of projects. • Works with others to make recommendations to senior staff, both in-country and headquarters, on how best to implement changes to improve performance with respect to projects, programs, government assets, and property (re-)utilization. • Builds strong relationships with all stakeholders to achieve greater visibility on program and project implementation. • Works closely with other program and property analysts in the development, maintenance and monitoring of integrated project and property-related management systems. • Reviews, analyzes, and makes recommendations regarding the content and impact of policy documents, contracts, interagency agreements, grants, contractor proposals, and project reports. • Assists with reviewing contract expenditures and reconciles differences between budget and project expenditure reports. • Participates in working groups, coordinates findings, and makes recommendations to management on appropriate course to follow. • Drafts well-written information and decision memoranda and reports presenting, defending, or justifying management analysis and recommendations. • Recommends solutions and briefs managers, both within and outside the Bureau on outcome of meetings. • Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives. Evaluates programs against short and long-range objectives. Effectively manages assigned programs and serves as the initial point of contact for incoming actions from offices both within and outside the Bureau, posts abroad, and other USG agencies, or the private sector on all related issues. • Provides detailed quantitative and qualitative analysis and support to the INL Property Management team for property disposition actions. • Performs the duties of contracting officer's representative (COR) or government technical monitor (GTM), as required, in accordance with the Foreign Affairs Handbook, or provides technical guidance and advice sufficient to enable others to effectively perform COR or GTM duties. TRAININGS & DISTANCE LEARNING COURSES Completes the Contracting Officer Representative (PA296) distance-learning (DL) course through the Foreign Service Institute (FSI) within 120 of contract award. RELATIONSHIP The incumbent serves as a member of a team with responsibility for financial and contract administration of specific region, country and functional contracts. Each team is responsible for managing the full pre- to post-award life cycle of assigned contracts to optimize INL's accountability on these high visibility programs. The Contracting Officer's Representative (COR) is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. The COR will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. In no instance, however, shall the COR be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. Such changes must be authorized, in writing, to the Contracting Officer. DELIVERABLES/REPORTS Deliverables are required under this PSC and shall include; monthly status reports, monthly evaluation of contractor performance, special reports when required and "Completion of assignment report," which shall be a compressive review of the projects in which the contractor was involved. Each report shall include a critique of and recommendations for the various projects. The completions of assignment reports are due no later than fifteen (15) days prior to the expiration of this contract. The Personal Service Contractor shall submit copies of each report as required to the following; 1. INL/Team Lead 2. INL Division Chief Per FAR Part 4, the above referenced documents shall be incorporated and copies stored in the PSC's hard file under Section V.; Tab E - Receiving Reports. The Contractor shall prepare and submit two copies of each technical report required by the schedule of this contract (e.g., progress reports, final reports, etc.), to the Embassy INL Section and to the Program Officer, Bureau of International Narcotics and Law Enforcement Affairs (INL), Department of State Washington, DC. The title page of all reports forwarded pursuant to this paragraph shall include a descriptive title, the author's name(s), contract number, project number, and title, contractor's name, name of the State Department project office, and the publication or issuance date of the report. When preparing reports, the Contractor shall refrain from using elaborate artwork, multicolor printing, and expensive paper/binding, unless it is specifically authorized in the Contract Schedule. Wherever possible, pages should be printed on both sides using single spaced type. COMPLEXITY This position involves planning, organizing and completing financial and organizational analysis of enormous complexity. Due to the high visibility and political sensitivity of the issues in which INL is involved, there is extreme difficulty in identifying the nature of the issues and planning, organizing and determining the scope and depth of studies/audits to be undertaken. The PSC is expected to address difficult scenarios by separating the substantive nature of the programs or issues into their components and determining the nature and magnitude of programs or issues, as well as in discerning the intent of the legislation and policy statements and determining how to translate the intent into program actions. SCOPE AND EFFECTIVENESS The PSC performs broad and extensive assignments related to a complex administrative/financial program spanning the full-range of citizen safety, law enforcement, rule of law, and counternarcotics programs in INL/RM/CAS, which is of significant interest to the public and to Congress. Minimum Qualifications • U.S. citizen, eligible for a Secret State Department security clearance. • Experience in the project management field, including a full understanding of concepts, principles, laws and regulations associated with the broad areas of international relations, particularly as it relates to the development and implementation of post conflict and emerging development programs. One year of this experience must be equivalent to the GS-8 level in the federal service. • Understanding of contract administration principles, regulations and procedures, including US Federal Acquisition Regulations (FAR), DOS Acquisition Regulations, and commercial procurement procedures. • Ability to communicate effectively, orally and in writing, as well as the ability to interact with individuals at all levels. • Ability to multi-task, working on and bearing responsibility for several simultaneous in-country projects while keeping the overall program and bureau goals in perspective. • Ability to operate both independently and as part of a team as an effective team member. • Proficiency in using word processing, spreadsheet, and data base computer applications. Significant Microsoft Excel experience and expertise is required. • Proven ability to successfully complete the FSI Contracting Officer's Representative (COR) online course within the first 120 days of assignment. GOVERNMENT-FURNISHED EQUIPMENT The PSC shall be able to use a furnished with office space, a computer, office telephone, and other supplies needed for job requirements. This property will be owned and maintained by the Department of State DoS. Evaluation Criteria: Factor 1: Project Management (30 Points) Offeror's ability to manage complex, multifaceted international projects, e.g. determine needs, define goals and develop work plans for multi-billion dollar projects, and as part of a professional team, carry out the full range of responsibilities from inception to completion. Offeror's ability to work with public and private contracting or consulting firms, in analyzing project needs, defining project scope, and in determining schedule and budget required to complete the project Factor 3: Communication (30 points) Offeror's ability to develop the DOS' negotiation stance and to coordinate as necessary, with contracting firms, as well as with DOS and other USG agencies and organizations involved in the project, determining the contracting method most appropriate for the particular project to be completed. Also, ability to prepare all required documentation to support the Department's position and to analyze all documents related to the contract prior to making final recommendations to senior DOS officials. (20 Points) Factor 4: Knowledge/Abilities (20 Points) Offeror's skill in interacting with other professionals and support personnel in order to provide guidance and assistance: and the ability to make on the spot decisions involving large amounts of money and to make insightful and effective recommendations to senior management on project implementation issues which affect the post-conflict programs. (10 Points) Factor 5: Past Performance (20 points) Past Performance evaluation of applicant's ability to perform under contract. (In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.) (10 points) COMPENSATION (BASE PAY) For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements. BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES BENEFITS - IF APPLICABLE • Employee's FICA/Medicare Contribution • Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual, Sick and Home Leave • 401K Plan • MEDVAC Reimbursement ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE • Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post • Housing Allowance • Post Allowance • Supplemental Post Allowance • Maintenance Allowance (SMA) • Education Allowance • Educational Travel (full-time United States based secondary) • Post Hardship Differential • Danger Pay • Shipment of HHE, UAB, POV and Consumables
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-16-012-INL/listing.html)
- Place of Performance
- Address: Department of State, Washington, District of Columbia, United States
- Record
- SN04006413-W 20160203/160201234513-1654cb817e527a2875bfe5c7523285fa (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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