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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 25, 2016 FBO #5207
DOCUMENT

Q -- Physics service required for camera accreditation - Attachment

Notice Date

2/23/2016
 

Notice Type

Attachment
 

NAICS

541690 — Other Scientific and Technical Consulting Services
 

Contracting Office

Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
 

ZIP Code

78229
 

Solicitation Number

VA25716Q0620
 

Response Due

3/4/2016
 

Archive Date

5/3/2016
 

Point of Contact

BEN CANALES
 

E-Mail Address

benito.canales2@va.gov
(BENITO.CANALES2@VA.GOV)
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK (SOW) DIAGNOSTIC MEDICAL PHYSICIST Dallas, TX Veteran's Affairs Hospital The Department of Veterans Affairs, will soon be posting a solicitation on or about 3-7-2016 for Physics services that are required for camera accreditation purposes (IAC and ACR) for the period of 4-1-2016 thru 3-31-2017. Agencies interested in participating in the up-coming solicitation are encouraged to send a response to Mr. Ben Canales @ benito.canales2@va.gov conveying their accreditations and/or certification in this field of service. Please send responses with the subject titled: Quarterly Nuclear Medicine/PET Camera Performance Evaluation, 549-16-1-068-0006. I. Description of Services 1.Scope of Work. The Contractor shall provide all personnel, transportation, equipment and software "within the scope of practice" to supply Diagnostic Medical Physicist services in support of the Veterans Affairs North Texas Health Care System (VANTHCS) Nuclear Medicine Service. The period of performance will be from April 1, 2016 thru March 31, 2017. This position will include a low level Background Investigation. 2.Work schedule. Typical work hours are Monday through Friday, 8:00 am - 4:30 pm. However, a flexible work schedule will be considered to accommodate the needs of Contractor and VANTHCS. Standard VA requirements for time and attendance will be utilized. Nuclear Medicine Service will establish a recordkeeping system of contractor hours worked. Contractor employees shall adhere to Nuclear Medicine recordkeeping requirements. 3.Duration. This requirement will be on a part-time basis initially (approximately 1 week per month), with up to 400 hours available per Calendar Year (January 1- December 31). This service is projected to be a perpetual need at this time subject to available funding. 4.Equipment. The Nuclear Medicine Service currently has the following imaging cameras on site: a.Hologic Bone Densitometer b.GE 670 SPECT/CT x2 c.Symbia 1&2 SPECT/CT d.Symbia SPECT e.Gemini TF PET/CT f.GE 630 SPECT x 2 II. Duties and Responsibilities. The contractor will provide the following services for each camera as required by the Nuclear Medicine Service: Performance of acceptance testing, calibration, and safety surveys of imaging equipment in accordance with the American College of Radiology (ACR) and Intersocietal Commission for the Accreditation of Nuclear Medicine Laboratories (ICANL) standards. It is anticipated that 1 week will be devoted to each of the aforementioned cameras. III. Annual Performance Testing includes and not limited to: 1. Intrinsic Uniformity - Performed to ensure that the intrinsic detector integral and differential uniformity are sufficient to minimize the production of artifacts and ensure that patient abnormalities can be visualized without interference from the imaging system. These tests also monitor a scintillation unit for electronic problems and crystal deterioration (hydration). 2. System Uniformity - Performed to check all commonly used collimators for defects that might produce artifacts in planar and tomographic studies. 3. Intrinsic or System Spatial Resolution - Performed to ensure that the detector resolution is sufficient to provide satisfactory detection of lesions and delineate detail in clinical images. 4. Sensitivity - Performed to verify that count rate per unit activity is satisfactory to maintain image quality and preserve the integrity of quantitative studies. 5. Energy Resolution - Performed to verify that scatter rejection is sufficient to provide optimal contrast in clinical studies. 6. Count Rate Parameters - Performed to ensure that the time to process an event is sufficient to maintain spatial resolution and uniformity in clinical images acquired at high count rates. 7. CT Evaluation - Annual/Initial CT evaluation based on ACR & TJC requirements 8. Formatter/Video Display - Performed to ensure that systems used to produce hard copy and monitors that are used for interpretation of clinical studies provide satisfactory image quality in terms of uniformity and spatial resolution. 9. Overall System Performance for SPECT Systems - Performed to quantitatively verify that SPECT systems provide satisfactory tomographic uniformity, contrast, and spatial resolution. 10. System Interlocks - Performed to verify that all system interlocks are operating as designed and that the system is safe and reliable for the nuclear medicine technologist to operate and for imaging patients. 11. Dose Calibrators - Performed annually to verify that readings from this instrument are accurate (accuracy test). All basic measurements of performance must be done at the time of installation and repeated after major repair. This test must be done according to protocols accepted by the appropriate state regulatory agencies or the NRC. 12. Thyroid Uptake and Counting Systems - Performed to verify energy calibration, energy linearity, energy resolution, sensitivity, and reliability (Chi-squared test) for the measurement of organ function and the assay of patient samples. 13. Additional support as necessary - to optimize image quality and patient care for the NMS and facilitate accomplishing the mission of VANTHCS. IV. Qualifications. Prior to commencing work all Contractor employees shall meet certain criteria to perform work under this contract as a Medical Physicist. 2.2 The Contractor Diagnostic Medical Physicist shall meet the following education, experience (since January 1, 2008), certification, and qualification standards: "Hold a Masters Degree in Medical Physics. "American Board of Radiology Board Certification in Radiologic Physics in Nuclear Physics. "American Board of Science in Nuclear Medicine "Meet all NRC, ACR, FDA and JCAHCO requirements for a qualified medical physicist. "All Texas Department of State Health Services, Radiation Control Regulations, and certifications "Current recommendations of the NCRP and AAMP on medical imaging facility design and shielding, All current NRC regulations "Current techniques for the calibration and testing of diagnostic x-ray equipment. V. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS In order to carry out contracted duties, the Diagnostic Medical Physicist will be granted computer access to VISTA and NMIS (Nuclear Medicine Information System). The locums Medical Physicist will be given training by appropriate VA staff to utilize these programs. 1. Background Investigation Requirements - The position sensitivity for a Diagnostic Medical Physicist has been designated as LOW RISK. The level of background investigation commensurate with the required level of access is: NACI (National Agency Check with Written Inquiries). The cost of the background investigation has been assessed at $ 230.00 for each Contractor employee. Position Sensitivity - The schedule for services will be set up with Contractor based on the needs of Nuclear Medicine Service. "CONTRACTOR PERSONNEL SECURITY REQUIREMENTS" All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must (forms and fingerprints must be submitted) receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the contractor will be responsible for the actions of those individuals they provide to perform work for VA. 2. Contractor Background Investigation Responsibilities a. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM), the Contractor shall reimburse the VA within 30 days. b. The Contractor shall prescreen all personnel requiring access to VA computer systems to ensure they possess U.S. citizenship and are able to read, write, speak and understand the English language. c. The Contractor shall submit, or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within 30 days of receipt: (I) Standard Form 85 Questionnaire (II) FD 258, U.S. Department of Justice Fingerprint Application Chart (III) Optional Form 306, Declaration for Federal Employment d. The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from performing work under the contract. e. Failure to comply with the contractor personnel security requirements may result in termination of the contract for default. 3. Government Background Investigation Responsibilities a. The VA Office of Security and Law Enforcement will provide the necessary forms to Contractor or to the Contractor's employees after receiving a list of names and addresses. b. Upon receipt, the VA Office of Security and Law Enforcement will review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation. c. The VA facility will pay for investigations conducted by the Office of Personnel Management (OPM) in advance. In these instances, the contractor will reimburse the VA facility within 30 days. d. The VA Office of Security and Law Enforcement will notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM. e. The contracting officer will ensure that the contractor provides evidence that an investigation has been completed or are in the process of being requested. 4. Vendor Security Requirements a. Sensitive VA information is contained within the data management system. The vendor will have a UserID/Password for the device controller. VA must grant permission to access patient information. b. The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information. c. Non-volatile memory devices, working or non-working, shall NOT be removed from the VA facility until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non- magnetic media. d. The vendor shall have on record with the VA a Business Associate Agreement that is no older than 2 years. e. Remote Access shall ONLY be through VA approved connectivity. Background investigations, annual training requirements and Rules of Signing Rules of Behavior compliance is monitored through the vendor's network to network connectivity agreement with VA NSOC. f. All records (administrative and program specific) created during the period of the contract belong to VA North Texas Health Care System(VANTXHCS) and must be returned to VANTXHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. 52.224-1 Privacy Act Notification. PRIVACY ACT NOTIFICATION (APR 1984) The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties. (End of clause) The C&A requirements do not apply, and that a Security Accreditation Package is not required. Records Management All records (administrative and program specific) created during the period of the contract belong to VA North Texas Health Care System(VANTXHCS) and must be returned to VANTXHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. END STATEMENT OF WORK
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/VA25716Q0620/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-16-Q-0620 VA257-16-Q-0620.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2575566&FileName=VA257-16-Q-0620-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2575566&FileName=VA257-16-Q-0620-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04027730-W 20160225/160223234656-a824d7a5bbf862c1e3721f8081ef8291 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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