SOLICITATION NOTICE
D -- Media Relations-TV News Clipping Service
- Notice Date
- 4/28/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 519130
— Internet Publishing and Broadcasting and Web Search Portals
- Contracting Office
- Department of Education, Contracts & Acquisitions Management, Contracts (All ED Components), 550 12th Street, SW, 7th Floor, Washington, District of Columbia, 20202
- ZIP Code
- 20202
- Solicitation Number
- ED-OCO-16-0421
- Archive Date
- 5/24/2016
- Point of Contact
- Gary L. Weaver, Phone: 202-302-8907, Stefanie Seaborne, Phone: 202-260-4844
- E-Mail Address
-
Gary.Weaver@ed.gov, Stefanie.Seaborne@ed.gov
(Gary.Weaver@ed.gov, Stefanie.Seaborne@ed.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation for commercial services is being conducted in conjunction with FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation ED-OCO-16-0421 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87-2. The NAICS code is 519130, Internet Publishing and Broadcasting and Web Search Portals, and small business size standard is 1,000 employees. The firm selected to receive an offer from the Department is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. Firms shall include their DUNS number in their quote. If the firm does not have a DUNS number, it should contact Duns and Bradstreet directly to obtain one. The firm selected for an offer from the Department will need to provide Offeror representations and Certifications prior to any award. The Department of Education's (ED) Office of Communications and Outreach (OCO), Media Relations and Strategic Communications Office, plans, develops, and executes ED's public affairs strategies to support the goals and objectives of the Department of Education. The office serves as the central channel for information to ED's various publics and the media. The office, in coordination with other OCO components, originates and develops information for the media and the general public; arranges news/press conferences, interviews, radio and television appearances; responds to media requests and maintains continuous media relations; issues a daily digest of relevant education news; and provides close, continuing contact with the principal offices. A few of the responsibilities of the office are: developing and maintaining productive relationships with national and local media; creating and disseminating news releases; providing advance news notification to the general media and specialized education press on programs and events involving ED executives and/or issues; disseminating speeches, policy statements, press releases, ED publications and other education-related materials to the media and general public. To constantly stay aware of television coverage of the Secretary of Education and ED's initiatives, the Media Relations and Strategic Communications Office needs to be able to review and share video clips of timely news stories. OCO requires a contract for a "television news clipping" service. SCOPE Contractor support is required to provide a service that will monitor national and local television news programs to provide OCO's News Branch with alerts and allow viewing of video clips in an easily watchable form. SUMMARY OF REQUIREMENTS The contractor shall provide a television news clipping service that meets the following requirements: - Service that provides the option of receiving the clips instantly or at a regular interval (e.g. hourly, daily). - E-mail alerts within an hour of a story's airing. - Flexibility to add new keywords or search terms on very short notice with unlimited addition of new keywords or search terms. - The ability to share unlimited video clips with an unlimited number of ED staff within the department. - Transcripts of broadcast segments that mention our newsmaker or search term. - Customer service availability between ED's Media Relations Office core hours of duty of 9 a.m. to 6 p.m. PERIOD OF PERFORMANCE The period of performance for this contract shall be 12 months from contract award with four option periods. APPLICABLE CONTRACT CLAUSES & PROVISIONS The following provisions and clauses apply to the solicitation and any resulting order: 1. 52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): https://www.acquisition.gov/FAR!Ioadmainre.html The EDAR is available via the Internet at http://www.ed.gov/policy/fund/reg/clibrary/edar.html 2.52.212-4 Contract Terms and Conditions-Commercial Items (May 2015) 3.52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2016) 4.52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before the contract expires. 5.FAR 52.217-9, Option to Extend the Term of the Contract (Mar2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months. 6.ED 305-4, PERIOD OF PERFORMANCE (MARCH 1986) -The period of performance shall be from the date of award through 12 months, inclusive of all specified deliveries and/or task work. Base Award through Month 12 Option I Month 13 through 24 Option II Month 25 through 36 Option Ill Month 37 through 48 Option IV Month 49 through 60 7.52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 8.EDAR 3452.224-70 Release of Information Under the Freedom of Information Act (May 2011) 9.EDAR 3452.237-71, Observance of Administrative Closures (May 2011) 10.EDAR 3452.239-70 INTERNET PROTOCOL VERSION 6 (MAY 2011) 11.EDAR 3452.239-73 FEDERAL DESKTOP CORE CONFIGURATION (FDCC) COMPATIBILITY (MAY 2011) 12.EDAR 3452.242-73 Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities (May 2011) 13.306-1a INVOICE SUBMISSION (JAN 2007) (A) Payments shall be rendered in accordance with the payments clause(s) of the incorporated contract clause section and with those otherwise specified rated or fixed price amounts. (B) The contractor shall submit invoices electronically as an attachment to a message to Stefanie.Seaborne@ed.gov. The subject area of the message shall contain the invoice number and contract number. The electronic copy of the invoice shall be in a format that is supported by Microsoft Office (Microsoft Word or Excel), or Adobe Acrobat (.pdf). ** Invoice shall include the name of the conference/project as well as the date of the meeting/project. QUOTATION REQUIREMENTS Quotes shall include the following: 1)A brief corporate capabilities section. 2)A description of the TV news clipping services to be provided, to include details on data fields that can be generated, search capabilities and import/export features. Description must demonstrate how your company's service is capable of meeting the government's need as stated above. At the Department's discretion, a demonstration of quoted service(s) may be requested. 3)A brief corporate experience section that describes performance on similar requirements, to include no more than 3 entities supported, contract value and service provided 4)DUNS Number 5)Please propose a firm-fixed price (FFP) for an annual subscription that meets the above requirements. Provide an FFP for a 12-month Base Period and for four 12-month Option Periods. Base Award through Month 12 $_____ Option I Month 13 through 24 $_____ Option II Month 25 through 36 $_____ Option Ill Month 37 through 48 $_____ Option IV Month 49 through 60 $_____ Total $_____ EVALUATION CRITERIA Quotes will be evaluated based on price, demonstrated ability to meet government's need, quality of the database, and corporate experience. Quotes will be evaluated based on best value to the government with price and quality of the database/corporate experience weighing more than other evaluation factors. CLARIFICATION QUESTIONS Interested parties must submit all clarification questions concerning this solicitation in writing via E-Mail to: Gary.Weaver@ed.gov and Stefanie.Seaborne@ed.gov. ED will accept clarification questions until10 a.m. ET on Wednesday, May 4, 2016. After this date, ED does not guarantee that a response will be given. Oral explanations or instructions given by the Government before the award of the contract shall not be binding. Any information given to a prospective quoter concerning a solicitation will be furnished promptly to all other prospective quoter as an amendment to the solicitation, if that information is necessary in submitting quotes or if a lack of it would be prejudicial to any other prospective quoter. CLOSING DATE FOR QUOTATIONS Firm-Fixed-Price quotes are due on or before 12:00 pm EST on May 9, 2016. Please email quotes to Gary.Weaver@ed.gov and Stefanie.Seaborne@ed.gov. Late quotes will not be accepted.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ED/OCFO/CPO/ED-OCO-16-0421/listing.html)
- Record
- SN04099379-W 20160430/160428235332-c69032a097d630d537dbe39df55486e8 (fbodaily.com)
- Source
-
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