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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 07, 2016 FBO #5279
DOCUMENT

S -- **EMERGENCY LAUNDRY SERVICE** - Justification and Approval (J&A)

Notice Date

5/5/2016
 

Notice Type

Justification and Approval (J&A)
 

NAICS

812320 — Drycleaning and Laundry Services (except Coin-Operated)
 

Contracting Office

Department of Veterans Affairs;Chief, NCO 16 (90C/NLR);Central Arkansas Veterans HCS;2200 Fort Roots Drive, Bldg 41, Room 219;North Little Rock AR 72114 1706
 

Archive Date

4/28/2016
 

Point of Contact

Bailey Long
 

Small Business Set-Aside

Total Small Business
 

Award Number

VA256-16-P-0653
 

Award Date

3/29/2016
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID:_VA256-16-AP-4549 1.Contracting Activity: Department of Veterans Affairs, VISN 16, CAVHS Medical Center NCO 16, Contracting activity, 2200 Ft. Roots Drive, Bldg 41 Room 219, North Little Rock, AR 72114 is to process 598-16-2-8307-0170 as an emergent requirement as approved by Services Division Chief 3-29-2016. 2.Nature and/or Description of the Action Being Processed: This J&A is to justify the small business sole source for linen service for CAVHS. This is necessary due to the Laundry Washer being inoperable. The continued processing of linen is a critical part of patient care. With this vital piece of equipment inoperable for the foreseeable future a temporary contract is required to continue patient care with clean linen. A firm fixed price contract with an estimated number of pounds of linen to be processed. 3.Description of Supplies/Services Required to Meet the Agency's Needs: The vendor will wash and dry an estimated 10,000 pounds of soiled laundry per day, Monday through Friday, excluding Federal Holidays. The cost of the service is $0.40 per pound with an estimated 600,000 pounds during the contract period of 29 March, 2016 through 30 June, 2016. The total estimated cost of this action is $240,000.00. There will be no options included in this contract. 4.Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1. ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( X ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Due to the unscheduled and untimely breakdown of the only commercial washer at Central Arkansas Veterans Healthcare System at North Little Rock, AR 72114. An Emergency contract for the washing and drying of linen for patient use is essential for the continued operation of the Hospital. This contractor has the capability and capacity to provide this critical service immediately. According to the service pricing of $0.40 per pound is a reasonable price. Due to the critical nature of clean linen for hospital operations, no known repair of the Government's industrial washer, a temporary contract to provide washing and drying of linen is both urgent and compelling for continued hospital operations. The performance period 29 March, 2016 through 30 June, 2016 is considered the minimum timeframe that a fully competed contract may be put in place for these services. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the emergent nature of this requirement no market research was conducted. In the future sources sought and solicitation will be issued through FBO. A through search of the priority vendors will be performed according to FAR 5.201. After award this J&A will be posted to FBO. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Based on the services IGCE it is determined that the price of $0.40 per pound is a reasonable cost for washing and drying linen for Central Arkansas Veterans Healthcare System (CAVHS). 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Due to the urgent nature of this requirement market research was not conducted by Contracting. The immediate need to continue clean linen for patient use outweighed the required market research. There has been no acquisition history related to the services being performed. This is the first time these services have been contracted out. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other known facts that have not already been documented. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: There were no other sources known that expressed an interest in the requirement. The only vendor known is Kleen Linens of Arkansas Inc., 225 Malvern Ave, Hot Springs, AR 71901. 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: In the future a complete sources sought and solicitation will be issued to provide for full and open competition. If a follow-on competitive acquisition is planned based on the repair of the inoperable washer. A subsequent solicitation would be issued and an award would be estimated 1 October, 2016. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. Tommy D Ambrose 657317 Digitally signed by Tommy D Ambrose 657317 DN: dc=gov, dc=va, o=internal, ou=people, 0.9.2342.19200300.100.1.1=tommy.ambrose@va. gov, cn=Tommy D Ambrose 657317 Date: 2016.03.30 11:44:55 -05'00' Tommy AmbroseDate Acting Chief EMS Facility Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP. a.Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. James G Fulks Digitally signed by James G Fulks 131108 DN: dc=gov, dc=va, o=internal, ou=people, 0.9.2342.19200300.100.1.1=james.fulks@va.gov, cn=James G Fulks 131108 Date: 2016.03.30 11:11:37 -05'00' James G. FulksDate Supervisory Contract Specialist NCO 16 DIV I SER B b.Director of Contracting /Designee (Required $150K and above): I certify the justification meets requirements for other than full and open competition. Digitally signed by Calvin Q. Ma 630986 DN: dc=gov, dc=va, o=internal, ou=people, 0.9.2342.19200300.100.1.1=calvin.ma@va.gov, cn=Calvin Q. Ma 630986 Date: 2016.05.03 08:52:13 -05'00' Aaron VillapandoDate NCO 16 Director of Contracting
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/b5d69d045adb25ee017b220fc8f013ee)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA256-16-P-0653 VA256-16-P-0653_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2714585&FileName=-7694.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2714585&FileName=-7694.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04107833-W 20160507/160505235144-b5d69d045adb25ee017b220fc8f013ee (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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