Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 07, 2016 FBO #5371
DOCUMENT

H -- Boiler Plant Services - Attachment

Notice Date

8/5/2016
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815
 

ZIP Code

90815
 

Solicitation Number

VA26216Q1090
 

Archive Date

10/4/2016
 

Point of Contact

Randy Corry
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This announcement constitutes only the solicitation. This is a Total Small Business Set Aside (FAR 52.219-6). Only quotes submitted by Small Business Concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a Small Business will not be considered for award. Competitive quotes are being requested under VA262-16-Q-1090. This requirement is set-aside for small businesses, NAICS code is 238220 and the size standard is $15 Million. Basis of award: The government anticipates awarding a firm-fixed price purchase order and it will be based on the lowest priced technically acceptable. Statement of Work 1. Introduction: A.Contractor to perform Semi-Annual and Annual boiler cleaning inspection, and fine tuning service at LLVAMC. B.Loma Linda Veterans Affairs Medical Centers (LLVAMC) has a central boiler plant that provides steam for heating and air conditioning, domestic hot water, kitchens and sterilization and laundry. C.Boiler plant safety, reliability, efficiency and equipment longevity are paramount concerns of LLVAMC management. Malfunctioning burners or controls can cause catastrophic events resulting in injuries and death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns. D.This "Statement of Work" describes the requirements for the inspection, testing, repairs and calibration of the boiler plant burners, controls and instruments by qualified technicians. E.Vendor will work with Boiler Inspector and Boiler plant operators during all inspections. 2. Technician Qualifications: A.Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the LLVAMC plant. The LLVAMC facility manager/engineer may define and accept equivalent qualifications. B.Technicians shall demonstrate familiarity with and ready access to the current versions of the following references: NFPA 85, Boiler and Combustion Systems Hazards Code. VHA Boiler Plant Safety Device Testing Manual, 3rd Edition 2012 C.Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this. 3. Inspection, Testing, Repairs and Calibration Requirements: A.Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, repairs and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months in accordance with a schedule provided by LLVAMC. LLVAMC may extend the schedule for burners in limited service. B.Instrumentation, monitoring and data management systems as listed below shall be calibrated every six months. C.Provide at least two days' notice to the Contracting Officer's Technical Representative (COTR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COTR or his designate boiler plant operator to monitor the work. The COTR is: Orlando Caalim orlando.caalim@va.gov Authorized Operators to monitor boiler inspection will be 1.Castaneda, F 2.Cunanan, R 3.Curl, J 4.Heredia, P 5.Hicks, H 6.Jones, V 7.Oliver, K 8.Madriaga, R. D.LLVAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating. E.LLVAMC will comply with any other requirements of the test personnel that are considered reasonable by LLVAMC and have been presented in writing at least two days prior to the scheduled testing. F.The inspections, testing and calibrations shall comply with: 1)The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, 3rd Edition. 2)The written recommendations of the equipment manufacturers. 3)The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices. 4)Burner performance requirements in this document. 5)VA Boiler Operations Directive 2008-062. G.A summary of the work is as follows: "Inspect furnace and other internal surfaces, closures and accessories. "Inspect exterior of unit, casing, supports, closures, accessories, valves, controls. "Boiler fouling and combustion gas flow check. "Tube leak check. Note: Above items will be accomplished annually by certified boiler inspector and permit to operate the boilers will be issued when boilers passed their inspection. The following will also be accomplished annually: "Steam safety valves (accumulation test at high fire). "Clean waterside of boilers. "Clean fireside and repair refractory. "Deaerator: interior cleaning and visual inspection. "Calibrate pressure gages and thermometers. The following will be accomplished semi - annually: "Operational Testing of Boiler Safety Devices, such as: a.High-steam pressure cut-out (recycle) b.High-steam pressure cut-out (non-recycle) c.Steam safety valves (raise boiler pressure until valve pops). d.Check gas vent for leaks. e.High-gas fuel pressure cut-off. f.Low-gas fuel pressure cut-off. g.Gas fuel safety shut off valves proof of closure. h.Leak test gas fuel safety shut off valves. i.High-fuel oil temperature cut-off (heated fuel). j.Low-fuel oil temperature cut-off (heated fuel). k.Low-atomizing pressure for fuel oil. l.High-fuel oil pressure cut-off. m.Low-fuel oil pressure cut-off. n.Fuel oil safety shut off valves proof of closure. o.Leak test fuel oil safety shut off valves. p.Check operation of Liquid Petroleum Gas pilot. q.Low-pilot gas pressure cut-out. r.Forced draft fan motor interlock. s.Forced draft fan motor interlock. t.Boiler outlet damper wide open for purge. u.Purge air flow interlock. v.Timing for pre-purge. w.Timing for post-purge. x.Igniter timing. y.Low fire position interlock. z.Combustion air interlocks. aa.Main flame out; i.e., time to close valves. bb.Ignition flame out; i.e., it is time to close valves. cc.Minimum igniter flame test. dd.Scanner not sensing ignition spark. ee.Low-oxygen alarm and/or cut-out. ff.Pre-purge setting of flue gas recirculation damper. gg.Interlock of building outside air damper with burner control. hh.Check furnace pressure. ii.Check combustion gas leaks into boiler room. " Check operation and adjust boilers operating limit pressuretrols and running interlocks, adjust for maximum pressure control and minimal burner cycling. " Check operation and adjust low water and/or feed water pump controls - draw down water column and check low water controls and/or feed water pump control (steam generator only). " Check burner, pilot and main flame ignition. Also, verify and calibrate for smooth and reliable light. " Check and calibrate the boiler/burner for optimum air/fuel mixture for both fuels, burner firing to be fine-tuned and adjusted to its maximum efficiency level throughout entire modulation range. Flue gas analysis and monitoring of temperature, 02, CO2, smoke, CO, NOX and excess air, to be monitored. "Complete combustion and efficiency testing to be monitored and recorded at all firing rates of boiler/burner capacity. Combustion efficiency will be calculated and recorded at each position. "Upon completion of full testing, your field service representative will submit an engineering report for your review and records. The engineering report will summarize work completed, detail corrective actions required and recommended solutions. Your customer service representative will contact you regarding recommendations. Deaerator & Surge Tanks: " Drain and open tanks for inspection. " Visually inspect internals for corrosion or possible component failure. " Remove plugs from equalizing lines. Open high and low level alarm float bowls. Flush tank and control lines. " Inspect and thoroughly clean feed pump suction lines and strainers. " Inspect pump couplings for proper alignment and/or excessive wear. " Reassemble Deaerator tank and place in service. " Check pump motor amperage draws. " Reset pressure and temperature controls to obtain desired set point. Minimum setting will be at 227 deg F. H.All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment are contained in the VHA Boiler Plant Safety Devices Testing Manual, 3rd Edition, along with testing procedures. I.Required burner performance (natural gas and fuel oil): 1)Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification). 2)Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates. 3)Maximum carbon monoxide: 50 parts per million (ppm) 4)Maximum NOx: 9 PPM (Refer to original burner specification). 5)Flue gas oxygen: 2.5 - 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems). 6)Flue gas oxygen (low excess air burners): 1.0 - 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems). 7)on refractory or water walls J.List of instrumentation and controls to be inspected and calibrated: 1)Steam flow transmitters (all). 2)Steam flow recorders/computer readout. 3)Flue gas oxygen sampling, analyzing and recorder/computer readout. 4)Boiler and economizer stack temperature transmitters and recorder/computer readout. 5)Master steam pressure and combustion controllers. 6)Boiler outlet draft controllers. 7)Boiler water level controllers. 8)Feed water deaerator and condensate storage tank water level controllers including overflow. 9)All pressure and temperature sensors and transmitters. 10)All signal processing and readout devices. 4. Report Requirements: A.Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. B.Furnish report within one week of the facility inspection in "Microsoft Word" format by email to the COTR and to the Assistant Chief of FMS. Provide hard copies of data sheets and flue gas analyzer "strip" printouts to the COTR within one week of visit. C.All safety-related deficiencies shall be immediately reported to the COTR and/or Plant Supervisor during the inspection visit. Orlando Caalim Plant Operations Supervisor, FMS 5. PERIOD OF PERFORMANCE The period of performance will be two weeks from the date the purchase order is awarded. HOURS OF WORK: VA Long Beach Healthcare System 6:00 AM - 3:30 PM ** Excluding National holidays. NATIONAL HOLIDAYS: New Year's DayJanuary 01 Martin Luther King's BirthdayThird Monday in January President's DayThird Monday in February Memorial DayLast Monday in May Independence DayJuly 04 Labor DayFirst Monday in September Columbus DaySecond Monday in October Veterans DayNovember 11 Thanksgiving DayFourth Thursday in November Christmas DayDecember 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor's employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for "availability" or "on-call" services unless otherwise provided herein. CONTRACTOR PERSONNEL BACKGROUND REQUIREMENTS The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows: Level of SensitivityBackground investigation levelApproximate Cost Low RiskNational Agency Check with Written Inquiries$ 231.00 Moderate RiskMinimum Background Investigation$ 825.00 High RiskBackground Investigation$ 3,465.00 The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. CONTRACTOR PERSONNEL The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor's Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. A.PROGRAM MANAGER Company Name: Address: Phone No: Contact Name: Email: CONTRACTOR EMPLOYEES The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). BADGE Contractor shall obtain a "Contractor I.D Badge" from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. SMOKING: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. ADP SECURITY: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center's ADP Security Committee shall investigate and recommend corrective action to the appropriate agency. INSURANCE COVERAGE The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. INVOICING & PAYMENT Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders: Company Name: Address: Phone No: Fax No: Contact Name: Email: The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions - Commercial Items via OB10 www.ob10.gov Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment. The invoice MUST be itemized to include the following information. 1.Facility name and address where service was provided 2.Contract number 3.Purchase order number 4.Quantity 5.Cost 6.Date No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. Applicable Documents Vendors: Make sure to reference the following information in the quote: a. Dun & Bradstreet number b. Cage Code c. Business Size d. RFQ Number VA262-16-Q-1090 e. Requested Delivery date: 30 days after receipt of order (ARO) Place of Performance: Long Beach VA Healthcare System 5901 E. 7th Street Long Beach, CA 90822 This solicitation document incorporates provisions and clauses. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The following clauses shown below can be accessed in full text at www.farsite.hill.af.mil/: 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) 52.204-2, Security Requirements 52.204-6, Data Universal Numbering System (DUNS) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) 52.204-14, Service Contract Reporting Requirements (JAN 2014) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concerns (OCT 2014) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26, Equal Opportunity (APR 2015) 52.222-35, Equal Opportunity for Veterans (OCT 2015) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37, Employment Reports on Veterans (FEB 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (FEB 2016) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). 52.233-3, Protest After Award 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) 52.212-1, Instructions to Offerors Commercial Items 52.212-2, Evaluation Commercial Items 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Deviation 2013-O0019) (July 2014) 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2015) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70, Commercial Advertising (JAN 2008) 852.246-71, Inspection (JAN 2008) 852.232-72, Electronic Submission of Payment Requests (NOV 2012) 852.237-70, Contractor Responsibilities (APR 1984) This RFQ closes Aug 12, 2016 at 2:00 pm, Pacific Standard Time (PST). All quotes must be emailed to Randy Corry at Randy.Corry@va.gov The point of contact for this solicitation is Randy Corry at Randy.Corry@va.gov. Please include RFQ VA262-16-Q-1090 on all inquiries. All responding vendors must have a completed registration in the System for Award Management (SAM) program prior to award of contract. Information to register in SAM can be found at: https://www.sam.gov/portal/public/SAM/. A complete SAM registration means a registered DUNS and possession of an individual CAGE Code number.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26216Q1090/listing.html)
 

Document(s)

Attachment
 

File Name: VA262-16-Q-1090 VA262-16-Q-1090.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2925319&FileName=VA262-16-Q-1090-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2925319&FileName=VA262-16-Q-1090-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04211743-W 20160807/160805234827-0a39bc4a5517c4f1abae9c70072fc0c3 (fbodaily.com)
 

Source

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