DOCUMENT
S -- Complete elevator safety upgrades - Attachment
- Notice Date
- 8/8/2016
- Notice Type
- Attachment
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 20;960 Broadway Ave, Suite 460;Boise ID 83706
- ZIP Code
- 83706
- Solicitation Number
- VA26016N0790
- Response Due
- 8/12/2016
- Archive Date
- 10/11/2016
- Point of Contact
- diana.curl@va.gov
- E-Mail Address
-
Diana.Curl@va.gov
(Diana.Curl@va.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a Sources Sought announcement only for market research and interested firms to submit a quote for the Veterans Health Administration, Portland, OR, to perform elevator upgrades. Portland is attempting to address the upgrades cited by an inspection performed by an independent, third party inspector, Bayline Lift Technologies, which are as follows: Rope Grippers, Cartop Handrails, Remote stop switches, and Comp rope replacement due to age. A copy of the Statement of Work is attached to this notice. GENERAL DESCRIPTION of the services to be performed: See attached Statement of Work. This is a Non-Personal Service. The designated NAICS Code is 811310 - Heavy Machinery and Equipment Repair and Maintenance Services, Size Standard, $7.5M. A Statement of Work (SOW) shall be included in the sources sought notice. The sources sought notice number is VA260-16-N-0790. Your response shall include the following information: "Size of company (i.e., 8(a), HUBZONE, WOSB, EDWOSB, Veteran Owned, Small Disadvantaged Business, Service Disabled Veteran Owned, etc.), "Revenue for last three years. "Relevant past performance on same/similar work dating back to the last five years and your company's capability to do this type of work. "Teaming Arrangements to include relevant past performance on same/similar work dating back to the last three years. Documentation of technical expertise and capability must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. It is imperative that business concerns responding to this sources sought, articulate their capabilities clearly and adequately. This shall be a single award contract, and all offerors shall submit bids for all services to be considered responsive. In order to compete for the solicitation, and be awarded a contract, firms must obtain a D-U-N-S Number:? The Data Universal Number System code is required by the Federal Acquisition Regulations (FAR 52.204-6) and you must have this before registering in SAM. Register online at D&B DUNS Number site for government contractors. The Federal Government requires a DUNS number in order to process payments. For more information on obtaining a DUNS number call Dun & Bradstreet @ 1-888-814-1435. http://fedgov.dnb.com/webform/ In order to be awarded a contract, firms must ensure that they are registered in the System for Award Management (SAM) database https://www.sam.gov/portal/public/SAM/ or if already registered, the registration must be current and the applicable NAICS code for this solicitation (811310) must be included in the SAM profile. Firms offering a response to this notice must obtain an IRS Tax ID Number (TIN):? For invoicing, payment, and tax purposes, you must have a Taxpayer Identification Number as required by the IRS. For privacy and security purposes, we recommend that you do not use your Social Security Number (SSN). Firms offering a response to this notice must register at FedBizOpps and watch for business opportunities:? Every competitive solicitation we offer is first posted to FBO, which provides you with government-wide business opportunities. Every solicitation is different, so carefully read the instructions on how to submit your offers. https://www.fbo.gov/ VetBiz: Service Disabled and Veteran Owned Small Businesses must be registered in VetBiz in order to be eligible for award. Vendors can access VetBiz at http://www.vetbiz.gov/ The Oregon Procurement Technical Assistance Centers (PTAC) offers assistance to people in getting set up to compete for government solicitations. They can be reached at 1144 Gateway Loop, Ste. 203, Springfield, OR 97477, Telephone: (541) 736-1088, or on the web at: http://www.aptac-us.org/find-a-ptac/?state=OR The solicitation shall result in the award of a single contract. The resulting contract shall be a firm fixed-price contract. IF A SOLICITATION IS ISSUED, IT WILL BE ANNOUNCED AT A LATER DATE, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement. After market research is completed, the government will decide the type of small business program consideration under which this solicitation will be issued, if any. This action is being considered for 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB) and/or Historically Underutilized Business Zone (HUBZone) firms. 8(a) firms, Economically Disadvantaged Women Owned Small Businesses (EDWOSB), and Women Owned Small Businesses (WOSB). If interest is not received by the response due date from enough service disabled, veteran owned, or other small businesses, this solicitation can be issued unrestricted, and no further communications regarding the decision will take place. Interested firms should notify this office, in writing or by email, preferably via e-mail to Diana Curl at diana.curl@va.gov of their intention to submit a proposal as early as possible, but not later than August 12, 2016, 5:00 MT. All firms shall list their name, address, phone number, point of contact, and type of business. If mailed, send to Department of Veterans Affairs, Network Contracting Office 20, ATTN: Diana Curl, 960 Broadway, Suite 460, Boise, ID 83706. Any questions can be directed to Diana Curl, Contract Specialist, at (208)-429-2031. SECTION 01 00 00 GENERAL REQUIREMENTS TABLE OF CONTENTS 1.1 SAFETY REQUIREMENTS1 1.2 GENERAL INTENTION1 1.3 STATEMENT OF BID ITEM(S)2 1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR3 1.5 CONSTRUCTION SECURITY REQUIREMENTS3 1.6 OPERATIONS AND STORAGE AREAS6 1.7 ALTERATIONS14 1.8 DISPOSAL AND RETENTION16 1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS18 1.10 RESTORATION19 1.11 PHYSICAL DATA20 1.12 PROFESSIONAL SURVEYING SERVICES21 1.13 LAYOUT OF WORK21 1.14 AS-BUILT DRAWINGS24 1.15 USE OF ROADWAYS24 1.16 RESIDENT ENGINEER'S FIELD OFFICE25 1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT30 1.18 TEMPORARY USE OF EXISTING ELEVATORS31 1.19 TEMPORARY USE OF NEW ELEVATORS33 1.20 TEMPORARY TOILETS34 1.21 AVAILABILITY AND USE OF UTILITY SERVICES35 1.22 NEW TELEPHONE EQUIPMENT36 1.23 TESTS36 1.24 INSTRUCTIONS38 1.25 GOVERNMENT FURNISHED PROPERTY39 1.26 RELOCATED EQUIPMENT40 1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT41 1.28 CONSTRUCTION SIGN42 1.29 SAFETY SIGN43 1.30 PHOTOGRAPHIC DOCUMENTATION44 1.31 FINAL ELEVATION Digital Images48 1.32 HISTORIC PRESERVATION49 1.33 VA TRIRIGA CPMS49 SECTION 01 00 00 GENERAL REQUIREMENTS 1.1 SAFETY REQUIREMENTS Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements. 1.2 GENERAL INTENTION A.Contractor shall furnish labor and materials and perform work for performing necessary safety upgrades on the VA Portland Health Care System ( VAPORHCS ) Portland Campus as required by drawings and specifications. B.NOT USED. C.NOT USED. D.NOT USED. E.All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. 1.3 STATEMENT OF BID ITEM(S) A.ITEM I: 1. Install remote secondary stop switches on elevators P1, P2, P3, and P4. All work and materials to be in compliance with ASME 17.1. 2. Install standard cartop handrails, conforming to ASME A17.1.2.14.1.7.1, on the outside perimeter of the car enclosure top, on all sides where the perpendicular distance between the edges of the car enclosures top and adjacent hoistway enclosure exceeds 300mm ( 12 in ) for the following elevators: P1-4,S1-S6, P5, P6, P7, P8, S8, S11, S12. 3. Install rope grippers compliant with ASME A17.1 section 2.19 on the following cars: P7, P8, P9, P10, S8, S11, S12 B. ADD OPTION #1: 1) Replace compensating ropes on: (one elevator at a time in each bank) P2, P3, S2, S3, S4, S5, S6 1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR A.Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense. 1.5 CONSTRUCTION SECURITY REQUIREMENTS A.Security Plan: 1.The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. 2.The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations. B.Security Procedures: 1.General Contractor's employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. 2.Before starting work the General Contractor shall give one week's notice to the Contracting Officer so that security or escort arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. 3.No photography of VA premises is allowed without written permission of the Contracting Officer. 4.VA reserves the right to close down or shut down the project site and order General Contractor's employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. C.NOT USED. D.Key Control: 1.The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR )for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action. 2.The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate. E.Document Control: 1.Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of "sensitive information". 2.The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project. 3.Certain documents, sketches, videos or photographs and drawings may be marked "Law Enforcement Sensitive" or "Sensitive Unclassified". Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request. 4.These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer. 5.All paper waste or electronic media such as CD's and diskettes shall be shredded and destroyed in a manner acceptable to the VA. 6.Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of "sensitive information". 7.All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS). a.Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system. b."Sensitive information" including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed. F.NOT USED 1.6 OPERATIONS AND STORAGE AREAS A.The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. B.Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed. C.The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads. (FAR 52.236-10) D.Working space and space available for storing materials shall be as determined by the COR. E.Workmen are subject to rules of Medical Center applicable to their conduct. F.Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. 1.Do not store materials and equipment in other than assigned areas. 2.Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation. 3.Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements. F*.Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved: 1.NOT USED G.NOT USED. H.NOT USED. I. NOT USED. J.NOT USED. K.Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. 1.No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director's prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements. 2.Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. 3.Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours. 4.Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR. 5.In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical. 6. NOT USED. L.Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. M.To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: 1.Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. 2.Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR. N.Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS. O.NOT USED 1.7 ALTERATIONS A.NOT USED. B.NOT USED C.NOT USED. D.NOT USED. 1.8 DISPOSAL AND RETENTION A.NOT USED 1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS A.The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed and which does not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer. B.The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor. (FAR 52.236-9) C.Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements. D.NOT USED. 1.10 RESTORATION A.Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. B.Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. C.At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment. D.Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2). 1.11 PHYSICAL DATA A.NOT USED. 1.12 PROFESSIONAL SURVEYING SERVICES NOT USED. 1.13 LAYOUT OF WORK A.NOT USED 1.14 AS-BUILT DRAWINGS A.NOT USED 1.15 USE OF ROADWAYS A.For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges. B. NOT USED. C.NOT USED. 1.16 RESIDENT ENGINEER'S FIELD OFFICE A.NOT USED 1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT A.NOT USED 1.18 TEMPORARY USE OF EXISTING ELEVATORS A.NOT USED. 1.19 TEMPORARY USE OF NEW ELEVATORS A.NOT USED. 1.20 TEMPORARY TOILETS A.NOT USED. 1.21 AVAILABILITY AND USE OF UTILITY SERVICES A.The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge. B.NOT USED. 1.22 NEW TELEPHONE EQUIPMENT NOT USED. 1.23 TESTS A.As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation. B.Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre tested. C.Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests. D.Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components. E.All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions. F.Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system. 1.24 INSTRUCTIONS A.Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified. B.Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub assembly components. Manuals shall include an index covering all component parts clearly cross referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted. C.NOT USED 1.25 GOVERNMENT-FURNISHED PROPERTY A.NOT USED. 1.26 RELOCATED EQUIPMENT A.NOT USED. 1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT A.NOT USED. 1.28 CONSTRUCTION SIGN A.NOT USED. 1.29 SAFETY SIGN A.Provide a Safety Sign where directed by Resident Engineer COR. B.NOT USED. C.Maintain sign and remove it when directed by COR. D.NOT USED. E.NOT USED. 1.30 PHOTOGRAPHIC DOCUMENTATION A.NOT USED. 1.31 FINAL ELEVATION DIGITAL IMAGES NOT USED. 1.32 HISTORIC PRESERVATION NOT USED. 1.33 VA TRIRIGA CPMS A.NOT USED. - E N D
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- Document(s)
- Attachment
- File Name: VA260-16-N-0790 VA260-16-N-0790_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2927507&FileName=VA260-16-N-0790-011.docx)
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- File Name: VA260-16-N-0790 VA260-16-N-0790_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2927507&FileName=VA260-16-N-0790-011.docx)
- Record
- SN04214227-W 20160810/160808235652-85a8311b70b60838746496bf4678ec8d (fbodaily.com)
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