MODIFICATION
R -- Record Storage Facility - Amendment 1
- Notice Date
- 8/17/2016
- Notice Type
- Modification/Amendment
- NAICS
- 493110
— General Warehousing and Storage
- Contracting Office
- Department of State, Office of Acquisitions, Acquisition Management, 1735 N. Lynn St., Arlington, Virginia, 22209, United States
- ZIP Code
- 22209
- Solicitation Number
- S-AQMMA-16-R-0435
- Archive Date
- 9/6/2016
- Point of Contact
- Pete W Jones, Phone: 8437460650, Rosalind M. Hicks, Phone: 703-875-7264
- E-Mail Address
-
jonespw@state.gov, hicksrm2@state.gov
(jonespw@state.gov, hicksrm2@state.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- S-AQMMA-16-R-0435-A001 AMENDMENT ******THIS EFFORT IS A 100% SMALL BUSINESS SET-ASIDE************ ALL PROSPECTIVE VENDOR FACILITIES SHALL MEET NARA GUIDLINES ON BECOMING NARA ACCREDITED PER NARA 36 CFR 1234 SUBPART B PRIOR TO CONTRACT AWARD Contractor shall provide the following services, as required, to accomplish certain tasks required by CGFS Charleston offices and bureaus. The Comptroller Global Financial Services - Charleston (CGFS-C), located at 1969 Dyess Avenue, Charleston, SC has a requirement for storage space and/or destruction services for any combination of the following, magnetic tapes, films, microfilms, microfiche, paper records, documents or other related material. Secure storage, access and destruction of the above records are necessary for future reference and use. CGFS Charleston has a requirement for records storage facilities. The facility must meet the storage standards set in the NARA 36 CFR 1234 (formerly numbered 36 CFR 1228, subpart K). When responding to this requirement, the vendor shall provide a statement from their records officer certifying the facility meets all of the requirements of 36 CFR 1234. As part of the certification, the agency must also submit information about the fire-safety detection and suppression system. The contract will not be awarded until all documentation is submitted to the Contracting Officer. The customer sometimes has the need to visit the facility to search records/boxes onsite when preparing for lost records, audits or urgent/emergency situations. This does not happen often but it has happened in the past therefore, the facility will have a distance that will reasonably accommodate the customer's needs, no more than a 150 mile radius from customer's physical address. Historical data from the past 10 years shows the storage levels fluctuate from 13,000 to 21,000 cubic feet. CGFS Charleston currently has 19,000 cubic feet of records in storage. The majority of the boxes are 1.3 cubic feet. In the past five years the storage space has grown at a rate of about 2,500 cubic feet per year. We anticipate a similar rate of growth over the next 5 years. All records are stored in a least 1.3 cubic foot boxes or larger and meet all government storage standards. All boxes must be stored in racks or tiers and off the floor. The boxes must be managed by a computerized inventory system that guarantees quick and accurate access. The contractor shall maintain an up-to-date inventory of all records stored at the facility. The contractor must offer a pick-up/delivery service available to CGFS Charleston during normal business hours with rates and procedures for emergency pick-up and delivery as well. Contractor shall be liable for loss or damage to records stored, serviced, shredded or maintained at the storage facility. The contractor shall maintain an up-to-date inventory of the records stored at the facility. CGFS-C shall have access to an electronic or hard copy of the inventory upon request. Monthly report for boxes scheduled for destruction in next 30-60 days. Post destruction report to include certificate of destruction and list of bar codes for each box.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/A-LM-AQM/A-LM-AQM/S-AQMMA-16-R-0435/listing.html)
- Place of Performance
- Address: CHARLESTON, SC, CHARLESTON, South Carolina, 29405, United States
- Zip Code: 29405
- Zip Code: 29405
- Record
- SN04229318-W 20160819/160818000049-c309702685f394b3da3e65c556acc31f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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