Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 02, 2016 FBO #5397
DOCUMENT

J -- 501-16-3-408-0095 - ABQ - MAINT. CONTRACT FOR EMERGENCY STANDBY POWER GENERATORS - Attachment

Notice Date

8/31/2016
 

Notice Type

Attachment
 

NAICS

335312 — Motor and Generator Manufacturing
 

Contracting Office

Department of Veterans Affairs;VISN/18PHX;777 E. Missouri, Suite 300;Phoenix AZ 85014
 

ZIP Code

85014
 

Solicitation Number

VA25816N0629
 

Response Due

9/8/2016
 

Archive Date

11/7/2016
 

Point of Contact

Gary W. Smith
 

E-Mail Address

5-4511<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

STATEMENT OF WORK (SOW) As of 07/07/2016 Contract Number:(to be completed by the CO at time of award) Task Order Number:(to be completed by the CO at time of award if a TO) IFCAP Tracking Number:501-16-3-408-0095 Follow-on to Contract and Task Order Number:N/A 1.CONTRACTING OFFICER'S REPRESENTATIVE (COR). Name:Frank Lueddeke Section:Chief, Clinical Materials Management Section Address:VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106-4180 Phone:505-248-3203 Mobile:505-975-8103 Fax:505-248-3203 Email Address:Frank.lueddeke@va.gov 2.SUBJECT MATTER EXPER (SME). Name:Mark Valdez Section:Clinical Materials Management Section Address:VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106-4180 Phone:505-248-6309 Mobile:505-218-2246 Fax:505-248-3205 Email Address:Mark.valdez2@va.gov 3.SCHEDULE OF SERVICES AND/OR SUPPLIES. BASE YEAR - POP: 09/15/16 to 03/14/17 DescriptionEst. Qty.Unit CLIN 1 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 450ROZD71 - Serial# 363603 1EA CLIN 2 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 3 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 4 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 5 - Flat rate service - refuel both (2) emergency standby generators with dyed diesel #2 fuel (per gallon), as needed.70GL CLIN 6 - Delivery charge - diesel fuel delivery charge1EA CLIN 7 - Estimated sales tax @ 7.1875%1EA CLIN 8 - Potential emergency repairs1JB OPTION PERIOD 1 - POP: 03/15/17 to 03/14/18 DescriptionEst. Qty.Unit CLIN 1 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 2 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 3 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 4 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 5 - Flat rate service - refuel both (2) emergency standby generators with dyed diesel #2 fuel (per gallon), as needed.70GL CLIN 6 - Delivery charge - diesel fuel delivery charge.1EA CLIN 7 - Estimated sales tax @ 7.1875%1EA CLIN 8 - Potential emergency repairs1JB ? OPTION PERIOD 2 - POP: 03/14/18 to 03/15/19 DescriptionEst. Qty.Unit CLIN 1 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 2 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 3 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 4 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 5 - Flat rate service - refuel both (2) emergency standby generators with dyed diesel #2 fuel (per gallon), as needed.70GL CLIN 6 - Delivery charge - diesel fuel delivery charge.1EA CLIN 7 - Estimated sales tax @ 7.1875%1EA CLIN 8 - Potential emergency repairs1JB OPTION PERIOD 3 - POP: 03/14/19 to 03/15/20 DescriptionEst. Qty.Unit CLIN 1 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 2 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 3 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 4 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 5 - Flat rate service - refuel both (2) emergency standby generators with dyed diesel #2 fuel (per gallon), as needed.70GL CLIN 6 - Delivery charge - diesel fuel delivery charge.1EA CLIN 7 - Estimated sales tax @ 7.1875%1EA CLIN 8 - Potential emergency repairs1JB OPTION PERIOD 4 - POP: 03/14/20 to 03/15/21 DescriptionEst. Qty.Unit CLIN 1 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 2 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 450ROZD71 - Serial# 3636031EA CLIN 3 - Flat rate service - perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator. Includes parts, labor and mileage. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 4 - Flat rate service - perform an annual load bank test on the emergency standby power generator. Includes setup, breakdown and load bank equipment. Make: Kohler - Model# 100REOZJB - Serial# 07698821EA CLIN 5 - Flat rate service - refuel both (2) emergency standby generators with dyed diesel #2 fuel (per gallon), as needed.70GL CLIN 6 - Delivery charge - diesel fuel delivery charge.1EA CLIN 7 - Estimated sales tax @ 7.1875%1EA CLIN 8 - Potential emergency repairs1JB 4.CONTRACT TITLE. Maintenance Contract for Emergency Standby Power Generators 5.BACKGROUND. The Department of Veteran Affairs (VA) Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) has a requirement to service, maintain and refuel two emergency power generators (Models 450ROZD71 & 100REOZJB) year round to ensure emergency power should the facility experience a power outage. CSPCRPCC maintains three pharmaceutical, packaging and medical device ware houses, as well as two pharmaceutical cold chain freezers, totaling 21,038 square feet. Materials housed in these areas contain critical one of a kind drug. Additionally CSPCRPCC also maintains and operates, -200 ° to 250 ° C +/-2.5 ° C bio-repository holding tanks and -90 ° to 25 C,+/- 0.5 ° C freezer's; five clean rooms, where drug compound materials are housed and used to perform drug manufacturing daily. Over fifty pieces of manufacturing, and packaging equipment are housed throughout the facility that are consistently operational so as to meet all veteran patient study projects that are ongoing and in a trial basis. The use of these emergency standby power generators is critical to the continued operation of the environmental monitoring system in place which monitors for humidity and dew point perimeters as well as to the continued operation of both cold storage freezers and -200 ° to 250 ° C +/-2.5 ° C bio-repository holding tanks and -90 ° to 25 C,+/- 0.5 ° C freezer's. If a power failure was to occur; temperature, and humidity increases could reach negative thresh hold range rendering all bulk, packaged and drug compounds currently stored in warehouses to be out of change specification and become non distributable. Cold storage freezers and bio tanks would not operate. This possibility of losing power would, potentially cause CSPCRPCC to lose millions of dollars in value as well as the critical need of veteran patients requiring this study medication for their health and safety. 6.SCOPE. a.Perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator on Model 450ROZD71/100REOZJB. Include parts, labor and mileage. b.Perform an annual load bank test on the emergency standby power generator (Model 450ROZD71) to include setup, breakdown and load bank equipment. c.Refuel both emergency standby power generators with dyed diesel #2 fuel (per gallon), as needed. d.Emergency after hour call desk to include all holidays e.Two (2) hour emergency after hour response time "Monday - Friday, 4:00 PM to 8:00 AM "Friday 4:00 PM thru Monday 8:00am f. Three (3) hour emergency response time during following Holidays "New Year's Day "Martin Luther King Jr. "Presidents Day "Memorial Day "Independence Day "Labor Day "Columbus Day "Veterans Day "Thanksgiving Day "Christmas g.Travel time and mileage. 7.SPECIFIC TASKS. 7.1Task 1 - Perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator (Model 450ROZD71): Vendor will perform all required steps and procedures necessary to meet the specific requirements called out for each level of maintenance task. "Semi-Annual Level I maintenance service and inspections, including a detailed parts listing required, labor and mileage driven per service period. "Annual Level I maintenance service and inspections, including a detailed parts listing required, labor and mileage driven per service period. 7.2Task 2 - Perform annual load bank test on emergency standby power generator (Model 450ROZD71): Vendor will setup test equipment and load bank equipment. In order to perform all required testing procedures, ensuring the power generator will meet the power and load rate requirements during a facility power failure. 7.3Task 3 - Perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator (Model 100REOZJB): Vendor will perform all required steps and procedures necessary to meet the specific requirements called out for each level of maintenance task. "Semi-annual level I maintenance service and inspections, including a detailed parts listing, required labor and mileage driven per service period. "Annual level I maintenance service and inspections, including a detailed parts listing, required labor and mileage driven per service period. 7.4Task 4 - Perform annual load bank test on emergency standby power generator (Model 100REOZJB): Vendor will setup test equipment and load bank equipment in order to perform all required testing procedures, ensuring the power generator will meet the power and load rate requirements during a facility power failure. 7.5Task 5 - Refuel both emergency standby generators with dyed diesel #2 (per gallon) as needed. "Vendor will check fuel level per each site visit and fill each generator as needed. "Vendor will provide fair market value on fuel cost per gallon to be charged to the CSPCRPCC at the time of delivery. 8.PERFORMANCE MONITORING. TaskStandardAcceptable Quality LevelSurveillance Method 7.1 - Perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator on Model 450ROZD71Performance will be carried out per equipment/ manufactures service manuals and check listSystem must meet type emergency power generator specificationsDirect Observation, Documentation and reports 7.2 - Perform annual load bank test on emergency standby power Generator, Model 450ROZD71Performance will be carried out per equipment/ manufactures service manuals and testing guidelinesSystem must meet type emergency power generator specificationsDirect Observation, Documentation and reports 7.3 - Perform semi-annual level I maintenance service and inspection and annual level II and maintenance service and inspection on the emergency standby power generator on Model 100REOZJBPerformance will be carried out per equipment/ manufactures service manuals and testing guidelinesSystem must meet type emergency power generator specificationsDirect Observation, Documentation and reports 7.4 - Perform annual load bank test on emergency standby power Generator, Model 100REOZJBPerformance will be carried out per equipment/ manufactures service manuals and testing guidelinesSystem must meet type emergency power generator specificationsDirect Observation, Documentation and reports 7.5 - Refuel both emergency standby generators With Dyed Diesel #2 (per gallon) as neededThe refueling of both generators will meet diesel fuel requirements having #2 dye additivesDiesel fuel will meet state and federal regulation standardsDocumentation 9.SECURITY REQUIREMENTS. All contractor(s) are required to present a valid ID (driver's license or government issued ID) to our Security Officer(s) in order to be physically checked in and given a visitor's badge. Contractor(s) must wear their visitor's badge and be escorted by a CSPCRPCC staff member at all times while in the facility. The contractor will not have access to any IT networks or patient information. The C&A requirements do not apply and a Security Accreditation Package is not required. ? 10.GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI). The CSPCRPCC Plant Engineer may supply/assist the contractor with specialized hand tools and small shop supplies if needed. Any power and compressed air requirement for this system will be handled by CSPCRPCC Plant Engineer. 11.OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS. No other pertinent information or special considerations are required to fulfill this service contract. a.Identification of Possible Follow-up Work. There is a possibility of follow-up work that cannot be identified at this time. b.Identification of Potential Conflicts of Interest (COI). There are no known potential conflicts of interest. c.Identification of Non-Disclosure Requirements. N/A d.Packaging, Packing and Shipping Instructions. e.N/A f.Inspection and Acceptance Criteria. The method used for the inspection process will be carried out by direct observation and any documentation or reports provided by the vendor. 12.PLACE OF PERFORMANCE. All services, maintenance tasks and equipment testing performed on the two emergency power generators by the contractor shall be conducted at the VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center located at 2401 Centre Avenue, SE, Albuquerque NM 87106-4180. 13.PERIOD OF PERFORMACE. The period of performance will be from when the contract is issued to selected contractor until all items listed have been delivered and installed. 14.DELIVERY SCHEDULE. SOW Task #Deliverable TitleFormatNumberCalendar Days After CO Start 7.1 / 7.3Perform semi-annual level I maintenance service and inspection and an annual level II and maintenance service and inspection on the emergency standby power generator on Model 450ROZD71 / 100REOZJBPer equipment/ manufactures service manuals and check listOne (1) time annually and one (1) time Semi- Annually per level of maintenance performedOne (1) month and Six (6) months after contract has been issued 7.2 / 7.4Perform annual load bank test on emergency standby power Generator, Model 450ROZD71 / 100REOZJBPer equipment/ manufactures service manuals and check listOne (1) time annually and one (1) time Semi- Annually per level of maintenance performedOne (1) month and Six (6) months after contract has been issued 7.5Refuel both emergency standby generators With Dyed Diesel #2 (per gallon) as neededUpon visual inspection of current fuel level in fuel tankWhen fuel replenishment is neededAfter contract has been issued *Standard Distribution: One copy of the transmittal letter without the deliverable to the Contracting Officer shall be emailed. 15.ACRONYMS. A.CO - Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts. B.COR - Contracting Officer's Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract. C.CSPCRPCC - Cooperative Studies Program Clinical Research Pharmacy Coordinating Center. D.VAMC - Department of Veterans Affairs Medical Center E.NMVAHCS - New Mexico Veterans Affairs Healthcare System
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/VA25816N0629/listing.html)
 

Document(s)

Attachment
 

File Name: VA258-16-N-0629 VA258-16-N-0629_4.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2979787&FileName=VA258-16-N-0629-005.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2979787&FileName=VA258-16-N-0629-005.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Cooperative Studies Program Clinical;2401 Centre Avenue, SE;Albuquerque, NM

Zip Code: 87106
 

Record

SN04248863-W 20160902/160831235355-4afd35774a2bac0666b6bfba4a093105 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |