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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 04, 2016 FBO #5399
DOCUMENT

65 -- PHX Patient Monitors and Telemetry Notice of Upcoming Site Visit 9/8/2016 Solicitation Anticipated by 9/7/2016 FY16 Award based on Availability of Funds per FAR 52.232-18 - Attachment

Notice Date

9/2/2016
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;VISN/18PHX;777 E. Missouri, Suite 300;Phoenix AZ 85014
 

ZIP Code

85014
 

Solicitation Number

VA25816N0876
 

Response Due

9/7/2016
 

Archive Date

11/6/2016
 

Point of Contact

Johanne Gingras
 

E-Mail Address

e.gingras@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT NOTICE. This is not a request for quotes. A solicitation will be issued at a later date. The Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 18 - Phoenix VA Health Care System (VAHCS), 650 E. Indian School Rd, has a requirement for the installation and implementation of a standardized turn-key system to monitor and measure the clinically relevant physiological parameters of patients at the facility in a multitude of clinical settings ranging from intraoperative anesthesia care to remote telemetry monitoring the inpatient wards. The Contractor shall provide all necessary tools, equipment/hardware, software, licenses, installation, maintenance, warranty and training. SCOPE OF WORK ATTACHED The applicable NAICS code is 339112 - Medical and Surgical Instrument Manufacturing. Commercial contractors have a size standard of 1,000 employees. The results of this Sources Sought will determine whether a Request for Quote will be issued on FBO or GSA. Award of a firm-fixed price contract is contemplated before October 1, 2016. This notice is published to conduct market research to determine if there is a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses (SB), or Large Businesses (LB) capable of performing the requirements to warrant full and open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance of reagent orders; (3) intentions of subcontracting program to include set-asides; (4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; and (5) any other pertinent company documentation. The response date to this Sources Sought notice is September 7th, 2016 at 9:00 am EST. This market research is for informational and planning purposes only to determine if full and open competition solicitation is appropriate. The Government will not pay any costs for responses submitted. Electronic submissions are acceptable via johanne.gingras@va.gov. Hard copy submissions will not be acceptable through the US Mail. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION. ? 1. Statement of Work 1.1 Introduction to Required Specifications 1.1.1Purpose: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision, installation, integration, and implementation of a complete Patient Monitoring System in the inpatient, outpatient, clinic, and surgical areas of the Phoenix VA Health Care System. The Phoenix VA shall require installation and implementation of a standardized turn-key system to monitor and measure the clinically relevant physiological parameters of patients at the facility in a multitude of clinical settings ranging from intraoperative anesthesia care to remote telemetry monitoring the inpatient wards. The new Patient Monitoring Systems shall replace existing systems in the Phoenix VA. The Contractor shall provide all necessary tools, equipment/hardware, software, licenses, installation, maintenance, warranty and training in accordance with this SOW. 1.1.2Primary Goals: The facility's primary goals are to achieve standardization, enhancement of patient safety, reduction in redundant computer systems, enhance computer system integration, standardize and improvement safety protocols, enhanced electronic medical record capabilities, more effective and efficient use of Nursing staff and overall improvement in patient care. These systems will replace existing systems that are at end of life and will significantly expand the capacity and capability of current clinical physiological monitoring systems that do not meet the basic needs of many clinical areas. This will result in improved patient safety as well as provide a consistent and reliable end user experience at point of care. 1.1.2.1Equipment: All equipment shall be new, state of the art, and not recertified nor refurbished. 1.1.3Industry Standards: Unless otherwise stated, all equipment shall be held to current industry standards for such equipment as present within the current market for Physiological Patient Monitoring equipment, supplies, and related services. 1.1.4Site Visit: A Site Visit has been scheduled for Thursday, Sept 8th at 09:30AM at the Phoenix VA Medical Center. 1.2Definitions 1.2.1Patient Monitoring System: All hardware and software associated with collection, monitoring, storage, recall, recording, and display of patient's physiological parameters. Includes the use of modular components allowing users custom configurations of monitors in a hospital setting for high acuity settings (mid to low acuity monitors do not require modular capabilities). 1.2.2Bedside Monitor: A medical device designed to display relevant patient data, usually located at the bedside or within the patient room as appropriate. 1.2.3Transport Monitor: A medical device with similar functionality as a bedside monitor used during the transport of patients from one area to another within the hospital. 1.2.4Telemetry Monitor: A medical device with similar functionality as a bedside monitor but provides remote monitoring capability over a wireless network for a given area within the hospital. 1.2.5Central Monitor: A dedicated monitor(s) designed to acquire physiological parameters from multiple sources: e.g. bedside monitors, wireless transport monitors, telemetry systems, and other remote central monitors. Central monitors are also utilized to retrieve and display data from local and remote physiological data storage systems. These monitors can reside in either a primary care unit/pod, or designated remote locations e.g. centralized telemetry monitoring location. Some central monitors incorporate paper recording systems while others send physiological data information to remote paper recording systems. The central monitors are also connected to the main patient monitoring system database server for long term storage of recorded patient data. 1.2.6Business Associate Agreement (Hereafter referenced as BAA): A business associate is an entity, including an individual, company, or organization that, on behalf of the VHA facility, performs or assists in the performance of functions or activities involving the use or disclosure of protected health information (Hereafter referenced as PHI), or that provides certain services involving the disclosure of PHI. VHA is a covered entity under the Health Insurance Portability and Accountability Act of 1996 (Hereafter referenced as HIPAA) Privacy Rule (Privacy Rule). HIPAA regulations require VHA to execute HIPAA-compliant BAAs with everyone that receives, uses, or discloses VHA PHI in order to perform some activity for VHA. These BAAs obligate VHA business associates to provide the same protections and safeguards to PHI that is required of VHA under the Privacy Rule 1.3Hardware/Software 1.3.1Bedside Monitors 1.3.1.1The bedside monitor shall permit user to monitor a wide variety of parameters, as appropriate including the capability to display telemetry parameters through connections to telemetry transmitters. Common utilization includes the OR, PACU, ICU, PCU, and ED environments. These monitors shall include, but not be limited to, all connections and accessories to accommodate the following desired functionalities listed below: "Continuous internal temperature monitoring capability "Ability to display third party equipment such as Continuous Cardiac Output monitoring. "Hemodynamic and pulmonary calculations "Venous oxygen saturation (Hereafter referenced as SpO2) "Central venous pressure monitoring capability "End Tidal Carbon Dioxide (Hereafter referenced as CO2) "Ability to quickly associate with specific telemetry pack "Monitors shall include lithium ion battery technology or equivalent with long battery life with exceptional durability. "Monitors shall be able to measure ECG (1 vector, 8 vector, or interpretive 12 Lead) "Capability to print physiological data and ST monitoring strips on demand "Monitors shall include features that maximize space in patient care environment. Such as but not limited to: Mount and keyboard/touchpad solutions, mounts compatible with room, large flat panel color displays with touchscreen capabilities 1.3.2Transport Monitors 1.3.2.1Upon detachment from the Patient Bedside Monitor and during patient transport, the following parameters shall continue to be captured and recorded by the transport monitor: ECG, Respiratory, 12-Lead, SpO2, Non-invasive blood pressure (Hereafter referenced as NIBP), Invasive Blood Pressure (Hereafter referenced as IBP), and Temperature. There shall be continuous uninterrupted patient vital sign and waveform monitoring, data collection, and data transmission to the Central Station Monitor/Work Station, which may be accessed by personnel on a real time basis. 1.3.2.2This equipment shall be light weight, easy to carry, compact, and robust in design. Transition to transport shall be simple and efficient. The monitors shall be utilized in transferring patients to and from a variety of care areas in the medical facility and utilized in overflow situations within the ED. These monitors shall include, but no limited to, all connections and accessories to accommodate the following functionality: carrying handle, ability to attach to bedrail, design features that enable efficient data transfer from department to department, lightweight, extended battery life, capability to document medications administered during transport for later print out, ability to transmit data over wireless network, and large colored display with touchscreen capability. 1.3.3Central Stations 1.3.3.1This equipment shall permit a user to view all networked monitors associated with a particular care area. This shall include, but not limited to software, mounts, universal power system and all connections and accessories. The equipment shall provide the following features and functionality: Provide a high quality color monitor to display a minimum of 16 up to 32 simultaneous views on a single/dual display appropriate for the size and circumstances of ED, enables users of central station to rapidly view, adjust, and respond to alarms, strip chart recording shall be available at each client monitoring site, capability to print physiological data and ST monitoring strips on demand. 1.3.4Telemetry Monitors 1.3.4.1This equipment shall be light weight and reasonably comfortable to ware. There shall be continuous uninterrupted patient vital sign and waveform monitoring, data collection, and data transmission over the dedicated wireless network to the Central Station Monitor/Work Station, which may be accessed by personnel on a real time basis. The Telemetry Monitor shall have a built-in display that will provide clinicians with point of care real-time waveform and vital signs data. 1.3.5Wireless Physiological Monitoring 1.3.5.1This equipment shall be light weight and reasonably comfortable to ware. There shall be continuous uninterrupted patient vital sign and waveform monitoring, data collection, and data transmission over the dedicated wireless network to the Central Station Monitor/Work Station, which may be accessed by personnel on a real time basis. The Physiological Monitor shall have a built-in display that will provide clinicians with point of care real-time vital signs data. 1.4Network 1.4.1Solution shall follow "Medical Device Isolation Architecture Guideline" for isolating and securing networked medical devices using a protected Medical Virtual Local Area Network (Medical VLAN) structure. 1.4.2All proposed patient monitoring wireless networks and all proposed patient monitoring hard-wired networks should include material, cable pulling, termination, testing, and certification. 1.4.3Wireless monitoring hardware expected to function over the Medical VLAN will include but may not be limited to Transport Monitors, Bedside Monitors, and Telemetry Monitors. 1.4.4System shall be designed to support future upgrades and/or expansion. 1.4.51.4 GHz Wireless infrastructure and patient monitoring network should be included. 1.4.6Installation Considerations 1.4.6.1Contractor shall provide a turn-key installation that shall include all hardware, cabling, and accessories for a complete system, including but not limited to, monitors, modules, mounts, cabling, switches, and uninterruptable power supplies. 1.4.6.2All equipment shall integrate and communicate directly without the need of additional hardware and/or software interfaces to the existing equipment in the new expanded ED department to include the wireless cardiac monitoring system (Nihon Kohden WMTS) 1.4.6.3All equipment will integrate and communicate directly without additional hardware and/or software interfaces to the existing wireless equipment in the new expanded ED department as well as the entire hospital (Cisco SG300, Cisco Catalyst 3650 switches, and SMG EZ Switch PoE & non PoE serious) 1.4.6.4Services shall include removal of current patient monitoring infrastructure. 1.4.6.5All above ceiling cabling shall be tie-wrapped and placed in telephone/data trough, in a conduit, or properly routed through interstitial areas per hospital facilities requirements and local electric codes. 1.4.6.6Cables shall be bundled neatly and in a professional manner especially when cables converge at network hardware. 1.4.6.7Cables shall be marked at each end indicating the termination point of the other end. 1.4.6.8Network cabling, terminations, and any patch panels used shall be Category 6 (Hereafter referenced as CAT6) certified. 1.4.6.9All cables shall be terminated TIA568A in conformance with Telecommunications Industry Association standards. 1.4.6.10Any cable run through plenum space shall be plenum rated according to NEC and applicable fire codes. 1.4.6.11All cable runs shall be tested and certified in accordance with TSB-67 and TIA/EIA 568-A or latest TIA/EIA Revisions. 1.4.6.12The Contractor shall provide a copy of all test results along with all cable lengths to the COR in an acceptable electronic format that can be displayed and/or viewed. 1.4.6.13Documentation of the network shall also be provided and include a marked up drawing (as built) showing jacks and room locations. 1.4.7All networking hardware shall be rack mounted in the rooms designated by Facility Project Manager or COR to be provided at walkthrough. 1.4.8Contractor shall comply with all VA mandated and local permitted/safety requirements. 1.5Location: This installation includes the following area's (6th floor GI Lab, 6th floor GI recovery, GI holding area, 3rd floor ICU, 2nd floor Interventional pain/Cardiology, 2nd floor interventional radiology, 4th floor new Cath lab, 3rd floor OR, 3rd floor PACU, 3rd floor Pre Ops, 4th floor Dialysis, All floors telemetry, 6th floor Bronchoscopy. Specific area's will be identified and determined in the walkthrough. FloorDepartmentMonitorsTransportNurse's Station*Telepacs 6thGI Lab77110 6th GI Recovery77000 Holding Area**2310 3rd ICU2020551 Main / 1 Remote 2nd Int. Pain / Cardiology6661 Main 2nd Interventional Radiology66220 4th New Cath Lab11130 3rd OR88880 3rd PACU67671 Main 3rd PreOP88000 4thDialysis65010 AllTelemetry004(3B/2C/4C/4D) Remote *** 4 Centrals Cockpit100120 6th Bronchoscopy1 * Each Nurse's station will have at least two displays, laserjet printer, and an associated recorder. 1.6Support Features 1.6.1Installation/Site Preparation: Site preparation specifications shall be furnished in writing by the Contractor as a Site Preparation Report after award of the delivery/task order. The Contractor shall provide coordinated professional installation and implementation project management services to implement the system specified in the SOW at the ED and facility wide cable pull. The Contractor shall provide a firm estimate of working days required from date of delivery order to go-live based upon the SOW. The initial installation site report shall be provided to the CO no later than one week after the initial post award conference and all other site reports shall be provided at least forty-five (45) days before installation in the ED. Contractor shall visit the ED and propose the location of equipment and determine specific site prep requirements including but not limited to: 1.6.1.1Space availability 1.6.1.2Power availability 1.6.1.3Equipment shall be new, state of the art, and not recertified or refurbished. 1.6.1.4Configuration of mounts, modules, and peripheral equipment. 1.6.1.5VA responsibilities 1.6.1.6Provide additional power requirements as provided in vendor specifications. 1.6.2Warranty: The Contractor shall provide a minimum warranty of no less than five (5) years for parts and labor for beside monitors, telemetry transmitters, and telemetry receivers, and central stations with two (2) year parts and labor. The Contractor shall provide a loaner monitor by overnight delivery (if available equipment is not onsite) should a device fail during the warranty period. The loaner will be returned once the device has been repaired and returned to the hospital. 1.6.3User and Service Manuals: The Contractor shall provide to each station at no charge, two (2) completed and unabridged printed copies and one (1) electronic version (CD) of operator manuals, service manuals, electronics schematics, troubleshooting guides, diagnostic software and tools, and parts lists for each piece of equipment purchased to the COR with delivery of equipment. Additionally any upgrades to these documents shall be provided by the Contractor free of charge. These manuals shall include all components and subassemblies, including those not manufacturer by the Contractor. These manuals and documentation shall be identical to the ones supplied to the manufacturer's service representatives, and shall contain the diagnostics codes, commands, and passwords utilized in maintenance, repair, and calibration of the equipment and provided for the life of the system at no additional cost. 1.6.4Licensing Software updates: The Contractor shall provide at no charge all routine software updates, and unlimited forward and backward software platform compatibility upgrades. All applications software licenses are included in the purchase of the equipment and shall not require a renewal charge for the period of time the equipment is in the use in the facility. 1.6.5Clinical Training: The Contractor shall provide a training program that is coordinated with and timely to the equipment installation, sufficient to the size and scope of the facility's services and minimally equivalent to the terms and conditions for training defined in the Contractor's FSS Contract. Training will be unlimited and include initial setup and user-training; onsite training for go-live support, super user training, and follow-up training. Training will include ongoing customer support after the implementation of the equipment, as well as continuing education courses via e-learning. 1.6.6Biomedical Engineering Training: The Contractor shall provide training of the Biomedical Equipment Support Specialists (Hereafter referred as BESS) during initial setup and operations of the equipment, as well as follow-up training during everyday operation. The Contractor shall provide 24/7 technical customer support service for the duration of the equipment at the facility. The on-site training, following installation completion, shall include product nomenclature, printed circuit board assembly and subassembly identification and location, interpretation and usage of built-in system diagnostics, and the use of the troubleshooting manual. The Contractor shall provide unlimited service seminars tuition-free while the hospital owns the equipment. 1.6.7Support/Maintenance Agreements: Contractor shall provide service/maintenance agreement for 8am-6pm PST coverage and provide 24/7 technical and clinical phone support. 1.6.8Upgrade/Updates: The Contractor shall provide updates to both the equipment hardware and software in order to main the integrity of the system and the state-of-the-art technology, at no addition charge to the Government. This shall be provided as they become commercially available and at the same time as they are being provided to commercial customers. This requirement applies to "system updates" that enhance the model of equipment being offered, i.e. new version of software, correction of hardware defect, update offered to commercial customers at no additional charge, upgrade to replace model of equipment no longer Contractor supported, etc. This does not refer to replacing the original piece of equipment provided under the BPA; however, it does refer to significant changes in the hardware operational capability. The Contractor shall provide at no charge all routine software updates, and unlimited forward and backward software platform compatibility upgrades. 2Patient Information Privacy and Protection 2.1In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do apply to this requirement, and Security Accreditation Package is required. The nature of this requirement is technical, in reference to no. 7, there is information to be protected. 2.2The period of performance will be 120 days after receipt of award. 2.1 Delivery and Shipping Information: The contractor shall provide the following for shipment and delivery of equipment: All items and services shall be shipped and coordination for install shall be made to the following location: Attention: Biomedical Equipment Support Specialist PVAHCS 650 E. Indian School Road Bldg. 1, Rm. 1163A Phoenix, AZ 85012-1892
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/VA25816N0876/listing.html)
 

Document(s)

Attachment
 

File Name: VA258-16-N-0876 VA258-16-N-0876.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2986920&FileName=VA258-16-N-0876-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2986920&FileName=VA258-16-N-0876-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Carl T Hayden VAMC;650 E Indian School Rd;Phoenix, AZ

Zip Code: 85012
 

Record

SN04253375-W 20160904/160902234505-e4aacf197db25abfb8b28cbfcefd15a0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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