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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 16, 2016 FBO #5411
DOCUMENT

99 -- Graveliners for A NCA cemetery in Missisippi district - Attachment

Notice Date

9/14/2016
 

Notice Type

Attachment
 

NAICS

327390 — Other Concrete Product Manufacturing
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;155 Van Gordon Street;Suite 520;Lakewood, CO 80228
 

ZIP Code

80228
 

Solicitation Number

VA78616N0521
 

Response Due

9/20/2016
 

Archive Date

11/19/2016
 

Point of Contact

Ann R. Manning
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

The National Cemetery Administration is executing a sources sought for the purposes of identifying qualified Service Disabled Veteran Small Business concerns for grave liners for a NCA cemetery in Mississippi. The overall period of performance would be for a base and four follow-on option periods, not to exceed a total of five years. This sources sought is for research purposes only, and is not indicative of an actual requirement. A historical description of the requirement is as follows: A.1GENERAL REQUIREMENTS The contractor shall provide all labor, materials and transportation necessary to fabricate, deliver and install Type I - Concrete Vaults, Style 1 - Box with separate Flat Lid at Biloxi National Cemetery, in accordance with the requirements of GSA Commercial Item Description, No. A-A-30194 (Attachment - A). It is the Contractor's responsibility to keep pace with Burial & Graveliner Installation activities of the Biloxi National Cemetery. The Contractor shall install the graveliner at least 30 minutes prior to burial services and shall remain on site and in close proximity to NCA excavation crews until all graveliner covers are in place. Normally several crews are used daily for excavations which shall result in graveliners being installed at different Sections of the cemetery. Biloxi National Cemetery uses grave sites measuring 6'x10' in new burial Sections and 4'x8' in older established burial sections of the cemetery This shall require exact preciseness in placement of all graveliners. Grave depths are generally 5 feet deep, but may occasionally exceed 5 feet. (i)Placement of Orders: Orders for concrete Crypts / Grave Liners at Biloxi National Cemetery will be placed by the COR or designee. Orders may be faxed to the contractor at the COR's discretion. (ii)Inside Dimensions: "Small Graveliner58 inches by 20 inches by 18 inches - (58" X 20" X 18") "Medium Graveliner86 inches by 30 inches by 24 inches - (86" X 30" X 24") "Oversized Graveliner 90 inches by 32 inches by 26 inches - (90" X 32" X 26") "Extra Large Graveliner92 inches by 36 inches by 28 inches - (92" X 36" X 28") (iii) Inscriptions: Date of manufacture shall be inscribed on both box and lid. Should be visible from the end of the box and lid. (iv)Metric Products: Products manufactured to Metric Unit dimensions (centimeters / kilograms / metric ton) shall be conducted on an equal basis with those manufactured to Imperial Unit dimensions (inch / pound) units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. (Note: If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request shall be made to the VA Contracting Officer, in conjunction with the COR, who will accept or reject the product). (v)Packaging & Marking: Grave Liners shall be palleted or otherwise prepared for shipping in accordance with the Commercial Item Description (CID) No. A-A-30194 (See Attachment A). Grave Liners and lids shall be marked in accordance with the CID. (See Inscriptions). (vi)Storage-Rejection: Four(4) units shall be allowed to be stored on the cemetery grounds. All damaged or rejected units shall be removed, without exception, from the cemetery grounds by the end of each month. All rejected units will be indicated and marked in such a manner as mutually agreed upon by the Contractor and the Cemetery Director. A.2INSTALLATION (i)All installations normally associated with the placement of the Grave Liners shall be the contractor's responsibility. Sufficient manpower and equipment shall be provided by the contractor for the safe, acceptable and timely installation of the units. Contractor's equipment and operating procedures must meet all OSHA AND DOT requirements. (ii)The National Cemetery will not provide employees to assist with the installation. The installation of the Grave Liners requires a sufficient crew to lower the Grave Liner into the grave as not to cause a cave-in. If a cave-in results, the contractor shall be responsible for making repairs and correcting deficiencies. When lowering the Grave Liner, the contractor shall keep the liner level at all times preventing it from going side to side as well. (iii)Contractor shall assure that Grave Liners are properly guided into the grave. Grave Liners shall be visually spotted and placed in accordance with grave site alignment. The Cemetery reserves the right to determine what constitutes an acceptably placed unit in accordance with placement requirements. (iv)Removal, replacement or corrective work resulting from negligence by the Contractor shall be corrected at no additional cost and shall not interfere with the normal performance of the contract. Corrective work shall not result in delays for the scheduled interments or result in employees of the National Cemetery having to work beyond the normal working hours of 7:30 a.m. to 4:00 p.m. (v)Grave Liners are to be installed within the gravesites not less than thirty (30) minutes prior to scheduled interment. The unit shall be secured (lid placement made) not later than 30 minutes after the lowering of the casket in the gravesite. (vi)The Contractor will be notified of requirements for units to be delivered to the National Cemetery 48 hours prior to Grave Liners being required at the cemetery. The following day's scheduling is available at the Administration Building at 3:45 P.M. each day. (vii)Reopening/Occupied Grave Sites: In cases where it will be necessary to transport Grave Liners into established burial sections, a portable vault carrier shall be used. In some cases, upon approval of the Cemetery Director, the contractor may use a specialized boom truck equipped with modified flotation tires. Equipment shall not exceed 11,000 pounds gross axle weight when operating in established burial sections. The Cemetery Maintenance & Operations Foreman is available to provide assistance in determining access points into burial sections (viii)Damages Caused By Contractor's Neglect: In the event damages result to the units and/or gravesites (cave-in's) or surrounding areas, including damage to third parties, due to neglect by the Contractor, restitution shall be required at no cost to the agency. Changes in schedules, work assignments or delays of daily operation must not occur under any circumstances. A.3DELIVERY (i)The Contractor is to be at the Cemetery and Grave Liners are to be installed within the gravesite not less than thirty (30) minutes prior to scheduled interment. The unit shall be secured (lid placement made) not later than 30 minutes after the lowering of the casket in the gravesite. Deliveries shall be permitted through the main entrance of the cemetery. This is the ONLY entrance. (ii)Federal Holidays: The contractor may be required to work all burials schedule during holidays and weekends within the National Cemetery. The ten holidays observed by the Federal Government are as follows: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, or any other day specifically declared by the President of the United States to be a National Holiday. (iii)The contractor will be notified of requirements for units to be delivered 48 hours prior to Grave Liners being required at the National Cemetery. The following days scheduling is available at the Administration Building at 3:45 P.M. each day. Normal hours of interment operations for purposes of delivery and installation of Grave Liners are 8:00 A.M. through 3:00 P.M. (iv)All work shall be performed between the hours of 7:30 a.m. and 4:00 p.m. local time, Monday through Friday, excluding Federal Holidays. Work performed during non-duty hours, weekends and holidays, will be at the discretion of the COR. (v)The contractor agrees to phase all work in such a manner as not to impact on or interfere with cemetery operations. The contractor shall not operate equipment, machinery, or otherwise perform contract work within 250 feet of any ongoing interment service. The COR, at his discretion, may direct and arrange the contractor's performance in specific areas of the cemetery to ensure smooth cemetery operations. A.4CONTRACTOR RESPONSIBILITIES (i)Appearance: Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel. (ii)The contractor shall observe traffic, parking, directional signs and regulations when using the cemetery's roadways. Vehicles shall not be driven off of the paved roadways onto non-paved areas without first securing permission from the COR. (iii)The contractor shall leave all work areas free of debris and in the same condition as before the work commenced. The contractor agrees to take all necessary precautions to protect vegetation, as appropriate, in the immediate work area(s). (iv)Work Ethics: The Government will not tolerate a contractor influencing a family, concerned person, or funeral service persons to use or not use a Government-provided Grave Liner. A.5CONTRACT MANAGEMENT (a)Representatives of the Contracting Officer: The VA Contracting Officer will designate one (or more) representatives to serve as the Contracting Officer's Representative (COR) to act for him/her in furnishing technical guidance and advice or generally directing the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of the COR's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award. (b)The COR may direct and arrange the Contractor's work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows: (i)Providing contract oversight and technical guidance to the Contractor. (ii)Placing orders for services. (iii)Verification / certification of payments to the Contractor for services rendered. (iv)Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer. (c)All administrative contract functions are the responsibility of the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer. (d)Site Manager: The Contractor shall provide a "Site Manager" who shall be on-site at all times during contract performance. The Site Manager shall be responsible for the following: (iii)Directing, overseeing and coordinating the work involved. (iv)Staying abreast of all upcoming cemetery functions including special holiday events and interment activities. (v)Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised. (e)The Site Manager shall re-direct work throughout the rest of the Cemetery - so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so. (f)Communication & Coordination of Work with COR: Communication with the COR (or designee) is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb burial services. Trucks and workmen are prohibited from passing through the service area during this period. (g)Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government will provide, at the time of contract award, a list of Government personnel authorized to act as COR. An estimated historical usage and breakout of requirements is as follows: CLINDESCRIPTIONEST QTYUNITUNIT PRICETOTAL PRICE 3001Small Liner, Size 58" X 20" X 18", Box with Flat Lid.2Ea. $________ $ ________ 3002Medium Liner, Size 86" X 30" X 24", Box with Flat Lid.240Ea. $________ $________ 3003Oversized Liner, Size 90" X 32" X 26", Box with Flat Lid.5Ea. $________ $________ 3004Extra Large Liner, Size 92" X 36" X 28", Box with Flat Lid.3Ea. $________ $________ Any interested Service Disabled Veteran Small Business entity shall be required to provide a full capability statement that verifies that any firm can execute the requirement based on: Documented primary company experience on an ongoing basis within the last three years for the comparable requirement; Qualifications of Technical Personnel (training, experience, certifications) Evidence and extent of teaming arrangements on all past similar requirements to ensure your company will comply with subcontracting limitations as straight pass-through arrangements are not permissible. A minimum of three past performance references for relevant (scope and complexity) and recent (within the last three years) requirements.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78616N0521/listing.html)
 

Document(s)

Attachment
 

File Name: VA786-16-N-0521 VA786-16-N-0521.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3004843&FileName=VA786-16-N-0521-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3004843&FileName=VA786-16-N-0521-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04270596-W 20160916/160914234459-0d38f3109760f45ac7d597ee7e070cb5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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