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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 11, 2016 FBO #5497
DOCUMENT

R -- Record Management & ROI Services - Attachment

Notice Date

12/9/2016
 

Notice Type

Attachment
 

NAICS

#561110 — Office Administrative Services
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Central California Health Care System;855 M Street, Suite 1020;Fresno CA 93721
 

ZIP Code

93721
 

Solicitation Number

VA26117Q0150
 

Response Due

12/15/2016
 

Archive Date

2/13/2017
 

Point of Contact

Parvinder Brar
 

E-Mail Address

5-6100
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 561110, Office Administrative Services, and the small business size standard is $7.5M. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. Service Disabled Veteran Owned and Veteran Owned Small Businesses must be registered and verified in the Department of Veterans Affairs Vendor Information Pages (VIP) (See Internet Site https://www.vip.vetbiz.gov/). Brief Description of Services The contractor shall supply all required labor, materials, tools, equipment, supplies, transportation and certifications necessary to maintain a Medical Record File Room, Record Management Storage, and Release of Information Services for the Veterans Affairs Palo Alto Health Care System (VAPAHCS) which includes: Palo Alto Division, Menlo Park Division, Livermore Division, and seven Community Based Outpatient Clinics. Services provided by the contractor shall be on-site defined as VAPAHCS owned or leased property as well as off-site defined as contractor own property. The Medical Record File Room Service: This service shall consist of two objectives: maintenance and storage of records. File room maintenance is to include paper medical records that will be picked up from VAPAHCS and brought to contractor site to be scanned, indexed, and images delivered onto VA Health System Wide Area Network (WAN) for electronic access by VAPHCS employees. Detailed requirement will be available when solicitation is released. Medical record file room storage will consist of: The original paper medical records; Radiology Film; Pathology slides and tissue blocks. Record Management Storage: Contractor shall provide a National Archives and Records Administration (NARA) approved record storage facility for comprehensive box storage of all VA records; both medical and non-medical. The contractor shall provide personnel who understand VA Records Control Schedule (RCS) 10-1 and the General Records Schedule (GRS), name a Records Manager as a single point of contact for intake/processing of new material and client education. Detailed requirement will be available when solicitation is released. The Release of Information Service (ROI): The contractor shall provide the appropriate number of trained staff to carry out all ROI services for VAPAHCS. Staff will work on site at the following VAPAHCS locations: Palo Alto, Menlo Park, Livermore, San Jose Outpatient Clinic and Monterey Clinic. Detailed requirement will be available when solicitation is released. Objective: Contractor shall provide NARA certified 36 Code of Federal Regulations (CFR) 1234 (formerly numbered 36 CFR 1228, subpart K) record storage, VHA and NARA approved records control schedule for records management of ALL VAPAHCS records in multi-media formats. Contractor shall maintain an active off-site medical record file room; to include scanning into an archival record and chronological prong filing of paper in a chart for each VAPAHCS Veteran. Capability Statement The Government requests that interested parties provide the following capability information to the Contract Specialist, Parvinder Brar by email at: Parvinder.brar@va.gov by close of business December 15, 2016: (a)  Business Size (Large/Small) (b)  Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.) (c) SAM record (www.sam.gov) (d) VIP record (SDVOSB/VOSB firms only) (https://www.vip.vetbiz.gov/) (e)  DUNS number (f) Ability and experience in managing large projects. Include general information and technical background describing your firm's experience on contracts requiring similar efforts to meet the program objectives. (g) List of Projects (Government and Commercial) that are similar is scope and size. (h) GSA Contract Number if applicable. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.           *Failure to provide the information requested above (items (a) (h)) will be considered non-responsive and will not be considered a viable source.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/FrVAMC570/FrVAMC570/VA26117Q0150/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-17-Q-0150 VA261-17-Q-0150 Sources Sought.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3154006&FileName=VA261-17-Q-0150-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3154006&FileName=VA261-17-Q-0150-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VA Palo Alto Health Care System;3801 Miranda Ave;Palo Alto, CA 94304

Zip Code: 94304
 

Record

SN04347638-W 20161211/161209233703-c4c90ef38217e5b834ef581aec6f86a8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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