FBODaily.com | FedBizOpps: FILE | 65 | CELL SAVER - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 18, 2016 FBO #5504
DOCUMENT

65 -- CELL SAVER - Attachment

Notice Date: 12/16/2016
Notice Type: Attachment
NAICS: 339113 — Surgical Appliance and Supplies Manufacturing
Contracting Office: Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639
ZIP Code: 29209-1639
Solicitation Number: VA24717R0098
Response Due: 12/23/2016
Archive Date: 12/28/2016
Point of Contact: Joseph Locke
E-Mail Address: 6-4000,
Small Business Set-Aside: N/A
Description: The Department of Veteran Affairs, Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 has a requirement preoperative blood cell saver autologous transfusion services as needed to support the Veteran beneficiary patients in the Operating Room of the William Jennings Bryan Dorn Medical Center (WJBD MC) at 6439 Garners Ferry Road, Columbia, South Carolina 29209. The Government expects to award to a single contractor a contract which shall be Firm Fixed Price with a firm quantity and option years. The contract will include a base year and four (4) option years for a total of five (5) years. This requirement is being set-aside for Veteran Owned Small Business participation only. NAICS code for this requirement is 339113 with a small business size of 500 employees. Only offers from those firms regularly established in the business of providing this type of equipment will be considered. Subcontracting will not be allowed. All responsible sources may submit a proposal, which shall be considered. Any and all questions regarding this solicitation must be in writing and must include telephone number, fax number and point of contact to Attn: Joseph Locke, Contract Specialist, joseph.locke@va.gov. Please see solicitation for additional information regarding this requirement. Issue Date: 12/16/2016 Closing Date: 12/23/2016 Closing Time: 2pm EST PERFORMANCE BASED WORK STATEMENT PREOPERATIVE BLOOD CELL SAVER AUTOLOGOUS TRSANSFUSION SERVICES 1. GENERAL. The contractor shall provide preoperative blood cell saver autologous transfusion services as needed to support the Veteran beneficiary patients in the Operating Room of the William Jennings Bryan Dorn Medical Center (WJBD MC) at 6439 Garners Ferry Road, Columbia, South Carolina 29209. 2. BACKGROUND: A.The WJBD MC is a 204 bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, since 2013 the Medical Center serves approximately 70,000 patients. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter and Spartanburg, South Carolina. B. The WJB Dorn VA Medical Center supports to save the blood supply and unnecessary exposure to the patient to viral markers. Carolina Auto-transfusion will work in conjunction with the blood bank department in the laboratory and the Operating Room to target the patients needing Cell Savers for Preoperative Blood services. Research has demonstrated the importance of preventing unwanted diseases through exposure to other people blood, when possible. 3. PERIOD OF PERFORMANCE: One Base Year with the Option of three (3) one year option periods. BASE YEAR: 365 Day from Date of Award 1ST OPTION YEAR: 365 Days from Date of Option Year Modification 2nd OPTION YEAR: 365 Days from Date of Option Year Modification 3rd OPTION YEAR: 365 Days from Date of Option Year Modification 4. PLACE OF PERFORMANCE: Operating Room, BLDG 100 2ND floor, WJB DORN VAMC 5. SCOPE: a. The Contractor shall provide preoperative blood cell saver autologous transfusion services to the Veteran beneficiary patients identified by the Operating Room requiring this service b. The contractor shall work in conjunction with the blood bank in the laboratory and the operating room in the collection and processing of shed blood from patients for reinfusion into the same patient at surgical or postoperative bedside; and sequestration of platelet rich plasma from patient s whole blood for topical application by a surgeon. b. The contractor shall provide all equipment and supplies necessary to recover and process patient s shed blood. c. The contractor shall provide services in accordance with American Association of Blood Bank (AABB) standards. d. The contractor shall ensure a Medical Director is available by cell phone and/or pager at all times during the procedure for physician conferences. e. The contractor shall perform semi-annual education for hospital staff regarding autologous transfusion. QUALIFICATIONS: The contractor shall provide competency assessments, evaluations, credentials, licensure and/or any other documents on its employees required to comply with the accreditation policies and standards of the Joint Commission. Proof Credentials (ex. RN CCA, LPN CCA, CST CA, CA, EMT CA, LPN CST CA, as are now on file in the Blood Bank department, per CAP guidelines). Be a citizen of the United States. Be proficient in spoken and written English. CONTRACT PERFORMANCE MONITORING: The government reserves the right to monitor services for competency, compliance, patient outcome, professionalism, credentialing, documentation, and service quality. SPECIAL REQUIREMENTS: Contractor registration: Contractor shall be a legally registered business in the state of South Carolina. HIPPA Responsibility: Contractor agrees to comply with the requirements under the Health Insurance Portability and Accountability Act of 1996 (HIPPA). Notwithstanding anything to the contrary in this contract, all individually identifiable health information shall be treated as confidential by parties in accordance with all applicable federal, state, or local laws and regulations and official guidance promulgated there under, and the parties agree to take such additional steps and/or negotiate such amendments to this contract as may be required to ensure that the parties are and remain in compliance with the HIPAA regulations and official guidance. Security requirements: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix II of OMB Circular A-130, and guidance and standards, available from the Department of Commerce s National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST s Web site at: http://www.checklists.nist.gov To ensure appropriate security controls are in place, contractors must follow the procedures set forth in: VA Information and Information System Security/Privacy Requirements for IT Contracts located at the following web site: http://www.iprm.oit.va.gov Contractor Employee Security and HIPAA Training: Contractor must certify that all employees working on this contract have received VA information Security Awareness and VHA Privacy Policy Training. This training can be accessed on line through the VA External Education System found at http://www.ees-learning.net/. Proof of training is required via printed certification of completion and must be provided to the CO/COTR. The Contracting Officer or COTR will provide the details required for obtaining the VHA Privacy Policy Training. In accordance to VHA Directive 6500, Appendix G, Department of Veteran s Affair (VA) National Rules of Behavior, each contractor must read and sign the VA National Rules of Behavior prior to gaining any access to VA information and/or information systems. Contractors must initial and date each page of the copy of the page of the VA National Rules of Behavior; they must also provide the information requested on the last page, sign and date it. These requirements will be maintained in a contractor employee file by the CO/COTR for each contractor employee working on the contract. Contractor Employee Security and HIPPA Training: Contractor shall certify that all employees working on this contract received VHA Privacy Training. This training can be accessed on line through the VA Learning Management System (LMS) or the VA can provide a video to the Contractor to show to its employees that will be performing on this contract. Proof of training is required. The Contracting Officer will provide the details required for obtaining the VHA Privacy Policy Training. Contractor Personnel Security Requirements: All contractor employees who require access to the Department of Veterans Affairs computer system shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract the contractor will be responsible for the actions of those individuals that provide or perform work for the VA. Position Sensitivity: the position sensitivity has been designated as low risk. Background investigation: the level of background investigation commensurate with the required level of access is National Agency Check and inquires (NACL) with written inquires. Contractor responsibilities: The contractor shall bear the expense of obtaining background investigations. The web site which provides information on the cost of the security investigation is www.opm.gov\extra\investigate - Select federal investigations Notices (FN 01-01). The office of Security and Law Enforcement adds an administrative fee. Patricia Moore, 202-461-5240 can be contacted to obtain information of the current amount of the fee. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, speak and understand the English language. The contractor shall provide the screening results of the VA Contracting officer prior to award and anytime new employees are hired. The contractor will provide to the Contracting Officer prior to award the following: (1) List of names of contract personnel. (2) Social security numbers of contractor personnel, (3) Home address of contractor personnel or the contractor address. The contractor shall submit or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within 30 days of receipt: FD 258, U.S> Department of Justice Fingerprint Application Chart. VA Form 0710, Authority of Release of Information form. The contractor, when notified of an unfavorable determination by the government, shall withdraw the employee from consideration from working under the contract. Failure to comply with the contractor personnel security requirements may result in termination of the contract for default. POINTS OF CONTACT: Ms. Betty Cimarolli, (803) 776-4000 ext. 7395, Registered Nurse, OR Ms. Leelama, (803) 776-4000 ext. 7417, Registered Nurse, OR Ms. Emily Thomas, (803) 776- 4000 ext. 7419, Registered Nurse, OR/ PACU Case Manager Any changes referencing authorized staff as stated above will be communicated to the contracting specialist/officer and the contractor in writing throughout the life of the contract as submitted by the COR. ORDERING PROCEDURES: Operating Room (OR) Physician places an order through a note on the surgical request sheet. The OR Medical Support Assistant prepares an e-mail in VISTA to the Cell Saver Group (G.BLOOD, #1 = Blood Bank). The e-mail requests that a Cell Saver Case be scheduled and shall include the following information: Patient s name Social Security Number Date of Birth/Age Date of Surgery/Name of Procedure Time of Surgery Physicians Name Upon receipt of the e-mail, the POC will log the information on the form called REQUEST FOR INTRAOPERATIVE AUTOLOGOUS TRANSFUSION. The POC will place a call to the contractor and provide the following information: Patient s name Social Security Number Date of Birth/Age Date of Surgery/Name of Procedure Time of Surgery Physicians Name Type of Service Requested The contractor shall provide a Cell Saver Case confirmation Number to the POC. INVOICES: Payment will be made upon request of the property prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Technical Representative (COTR), and submitted to VA FSC, P.O. BOX 149971, Austin, TX 78714. A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Itemized list of procedures (by patient number or other identifier without violating HIPPA) Price per procedure Dates procedure performed Total amount due. 12. TERMINATION FOR CONVENIENCE: Subject to a 14 day advance notice, the Government reserves the right to terminate this contract for convenience if the need for this service changes or is no longer required. 13. Records Management Language for Contracts: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CSCVAMC/WJBDDVAMC/VA24717R0098/listing.html)
Document(s): Attachment; File Name: VA247-17-R-0098 VA247-17-R-0098_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3166066&FileName=VA247-17-R-0098-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3166066&FileName=VA247-17-R-0098-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Dorn VA Medical Center;6439 Garners Ferry Road;Columbia, SC 29209; Zip Code: 29209
Record: SN04354023-W 20161218/161216234249-5d43e105f45a90b6ff8ac76f451ea4b0 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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65 -- CELL SAVER - Attachment