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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 30, 2017 FBO #5698
DOCUMENT

J -- Primary Coverage Service and Maintenance Contract for the Philips Digital Diagnostic System Rel. 3. - Attachment

Notice Date

6/28/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217N0812
 

Response Due

7/7/2017
 

Archive Date

8/6/2017
 

Point of Contact

Joel Paula
 

E-Mail Address

NY
 

Small Business Set-Aside

N/A
 

Description

The New York Harbor Healthcare System located in ST. Albans, NY is seeking information on the capabilities of businesses for the service outlined in the paragraph below. The VA is not currently issuing any solicitation for the service, when a solicitation is issued it will be issued via FBO. The description below is a request for information and is being used for Market Research purpose, any information obtained will be used for such. Please review the description below and respond to this email NLT 6/07/2017 at 3:00 PM eastern standard time. Job Description: Primary Coverage Service and Maintenance Contract for Philips Digital Diagnostic Rel. 3 Medical Systems Room Site# 58764471 located in the St. Albans Radiology Department of the New York Harbor Healthcare System. Contract is to be effective for a partial year, beginning from the date of obligation, to 9/30/2017, with four full-year contract option years to follow. Contract covers the tube, flat detector, wireless detector and WPD Battery as a part of the Digital System Site # 58764471.                   GENERAL TERMS OF THE SERVICE CONTRACT APPLICABLE TO ALL DEVICES LISTED ABOVE Specifications of Work: Repair Services will be provided, at the request of the VA, to diagnose and correct equipment malfunctions on a routine basis. All repairs shall be performed by a manufacturer trained technician. Contractor will follow manufacturer's recommendation for PM,  repairs, calibrations and modifications.  Full service contract to include all necessary labor, tools, equipment, transportation and parts required to perform repair and preventative maintenance (PM) on listed equipment. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must have access to Original Equipment Manufacturers (OEM) parts, manuals and schematics to perform the service. Vendors must have their own schematics available on site at time of service.                                                               Preventative Maintenance: PM Service will be mutually scheduled in advance and conducted two times per year: typically in September and March.   It is the contractor's responsibility to schedule preventative maintenance as listed. PM procedures subscribed to must follow manufacturer's specifications be documented and submitted in writing to biomedical engineering at inception of contract PM shall include at a minimum: electrical safety testing, lubrication, adjustment, calibration, testing and replacement of faulty parts and/or parts which are likely fail at no additional charge.   Upon completion of PM, the unit must be clearly labeled with a sticker stating the date last PM was completed and the due date of next PM, as well as name of technician that performed said PM.                             Qualification of Vendor: To be eligible for consideration, offerors will have been engaged in maintaining servicing the equipment listed for a period of no less than two (2) years. The contractors representative must  have received service training from the equipment manufacturer specifically on the model listed) and be capable of presenting certification of such training. No allowance will be made for the contractor not having qualified personnel available to respond as specified in this contract at all times within the contract  period.   Hours of coverage: 8:00am to 5pm (unless noted otherwise), Monday-Friday (excluding Federal Holidays).                                         Response time: contractor shall provide a phone call back by a qualified technician within 2 hrs of a service request and an onsite response by a qualified technician within 4 hrs of original request for service.  Technical service personnel are required to sign in and out of engineering service, Bldg #4.                               Test equipment: prior to commencement of work on this contract, contractor shall provide the VAMC with a copy of the current calibration certification all test equipment which is to be used by the contractor on VAMC equipment. This certification shall also be provided on a periodic basis when requested by the VAMC.   Test equipment calibration shall be traceable to a national standard.                               Documentation Requirements: at the completion of each service call/PM, the contractor will provide a written service report to Biomedical Engineering. This report will clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s) a description of the work performed and a list of any parts replaced. The contractor has the option of leaving the service report with Biomedical Engineering, Bldg #4 after servicing equipment or of sending the service  report with the invoice.   Leaving service reports with a person in  vicinity may be performed in addition to the previously stated requirement, but is not to be used as a substitution.   Certification of invoices is clearly dependent upon receipt of service reports as proof of services rendered. Payment may be delayed if proper documentation is not provided. PRIVACY AND SECURITY All contractor employees and subcontractors under this contract or order are required to complete the VA's on-line VA Privacy and Information Security Awareness and Rules of Behavior Training   -   TMS Code 10176 and Privacy and HIPAA TMS Code 10203. Contractors must provide signed certifications of completion to the COTR during each year of the contract.   This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). In the event that equipment/medical systems containing media (hard drives, optical disks, etc.) with VA sensitive information need to be taken off-site for repair or to be replaced the media must not be returned to the vendor; the options are as follows: Vendor must accept the system without the drive; VA s initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. VENDOR MUST COMPLY WITH: VA HANDBOOK 6500.6 MARCH 12, 2010 APPENDIX C C-9 (4) Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre- approved and described in the purchase order or contract. A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217N0812/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0812 VA242-17-N-0812.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3621028&FileName=VA242-17-N-0812-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3621028&FileName=VA242-17-N-0812-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04561104-W 20170630/170628234917-e171d6999ddbcdd429adce4f6f77fae5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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