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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 20, 2017 FBO #5810
DOCUMENT

C -- VA247-17-AP-8150 Correct Structural Seismic Deficiencies to Bldg 1 - 534-18-105 - Attachment

Notice Date

10/18/2017
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

36C24718R0028
 

Response Due

11/17/2017
 

Archive Date

2/15/2018
 

Point of Contact

CASSAUNDRA D. MULLIGAN
 

E-Mail Address

cassaundra.mulligan@va.gov
(cassaundra.mulligan@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

1 This is a pre-solicitation notice for the following requirement under project 534-18-105, Correct Structural Seismic Deficiencies to the Medical Center (Bldg. 1), RHJ VAMC, CHARLESTON, SC. I. SUMMARY OF SERVICES REQUIRED: Provide the Design Services listed below. They are summarized here to provide an overview; detailed requirements follow in this document. The Scope of the Construction is provided at the end of this document. The summary of services required includes, but, is not limited to: Site visits, all necessary field investigations (extensive, shall be documented) The preparation of design and design documentation including Schematic Design, Preliminary Design, Design Development, and final Construction Documents, including construction drawings, specifications, cost estimates, analysis and narratives as summarized here and described at the end of this attachment (expanded upon in Handbook H-08-15, Volume B, Minimum Requirements for A/E Submissions), and other guidelines that make up this contract. Construction documents will become part of the construction contract and shall be sufficient to support competitive bidding. Provision of an independent fire safety review to determine compliance with the Life Safety Code ®, NFAP 101 (most current edition) and applicable VA fire safety requirements. Review to be done by a PE in fire protection engineering who is a paid consultant to the A/E. Life Safety sheets are required in each submittal indicating correct locations of fire walls, smoke walls, and maximum travel distances to egress/and or separate smoke zone. (for compliance during construction only, project is for seismic retrofit) Bidding and Negotiation support, as required, to explain and clarify the A/E s work during the Bidding and Negotiation process. Actual Bidding and Negotiation will be accomplished by the Department of Veterans Affairs. The reproduction of review documents and construction documents are to be included as part of this contract. Construction Period Services Support as required to verify compliance with the designer s intent, both during the submittal process and during actual construction, and to document variances from the original construction documents. The Department of Veterans Affairs will administer the actual construction. Post Construction Services will be required to 1) update the original construction documents to reflect changes and unforeseen conditions encountered during construction (Record Drawings) and to 2) generate Bldg. 1 Structural As-Builts from construction documents, and field investigations during design, into the facilities master drawing documentation because there are no existing structural as-builts,(not since the original 500-Bed Hospital). (As-Builts). II. THE FACILITY at which the work will be performed is the Ralph H. Johnson VA Medical Center located at 109 Bee St., Charleston, SC 29401. Additionally, the work will also be performed at Bldg. 5, Community Based Outpatient Center (CBOC), 3381 Phillis Blvd., Myrtle Beach, SC 29577. III. GUIDE SPECIFICATIONS: The A/E shall use the VA Master Specifications available from www.cfm.va.gov/til/spec.asp The VA will provide guidance to the Web site. IV. PLOTTING REQUIREMENTS: All Construction Document Drawings will be plotted onto 30 x 42 inch reproducible bond vellum with border lines @ 28x40 inches. Refer to the locally available VAMC Charleston AutoCAD Guidelines, www.cfm.va.gov/til/aeDesSubReq.asp, and related documents for additional information and guidance. See elsewhere in this document additional drawing format requirements. V. DRAWING DISTRIBUTION: Once the 100% design has been reviewed and approved, and the cover sheet signed, the A/E shall deliver the original Construction Document Drawings, Specifications, Computer Disks (Construction Document Drawings & Specifications), Cost Estimates, Narratives, and reproduced documents to the COR as one package. E-mail pdf of each in units under 5 MG. The cost of the drawing material, computer disks, reproduction of the design review submittals, specifications, reports, and cost estimates will be included in this contract. VI. CAD TEMPLATES: The A/E will utilize the Charleston VAMC provided AutoCAD Cover Sheet drawing (VA-COVER.DWG), Title Block drawing (VABORDER.DWG), Finish Schedule drawing (FINISH.DWG) and the Signage Schedule drawing (SIGNSCH.DWG) for the project drawings. The Cover Sheet includes an area for the signature of the Medical Center Director/Assistance/Associate, Chief of Staff, Energy Manager, IH/Safety/Infection Control, and Service Chiefs involved; an index of the drawings; and key drawing. General notes, statement of work, and other pertinent items will be provided by the A/E on the cover sheet. VII. DRAWING FORMATS: The A/E may utilize copies of the current version of AutoCAD As-Built plans as listed in the Engineering Service AutoCAD Guideline Index, but shall be responsible to verify critical correctness for seismic corrections. The A/E may utilize copies of the VA Record Drawings as may be available and relevant to this work. A/E is responsible for implementation of changes to produce accurate construction documents. VIII. CAD REQUIREMENTS: Computer-Aided Design (AutoCAD) Management Requirements: The A/E will follow the Charleston VAMC Engineering Service AutoCAD Guidelines in the development of the Project Construction Drawing Documents, Record Drawing Documents and As-Built modifications. In particular, the following sections apply: Section B: Engineering Service AutoCAD Project Requirements for Architects/Engineers. Section C: Group No. 1 Plotting Configurations Section E: Plot Configuration Parameters (PCP). Guidelines are available electronically from this Medical Center. IX. DESIGN CRITERIA: The A/E will use the criteria in the Facilities Management Technical Information Library as the basis for the design and its development for this project. This library may be found at www.cfm.va.gov/til/projReq.asp. The VA criteria listed below are available at this library unless originating in the Public domain or indicated to be locally available. These criteria are common to most work but shall not be considered as all-inclusive and shall be applied as appropriate to the specific project design. Variances and Requirements for additional technical or design guidance shall be addressed to the Contracting Officer s Technical Representative. Listing of Design Criteria for Project Design Program: www.index.va.gov/search/va_search.jsp VAMC Policy Memorandum VA Master Construction Specifications VA Construction Standards VA Architectural Standards VA Mechanical Standards VA Electrical Standards Electrical Design Criteria VA Equipment Guide List Hardware (Equipment) Symbols Seismic Requirements VA Planning Criteria Barrier Free Design Handbook Uniform Federal Accessibility/Standards/ADA / UFAS VA Signage Standards (format available) Local Memo 137-7 VA Interior Finish Standards Local Memo 138.13 VAMC Interior Design Standards Local Memo 138.13 VA HVAC/Plumbing Design Criteria VA Industrial Hygienist Requirements JCAHO Criteria Uniform Building Code/International Code NFPA Life Safety Codes Energy Code (Lighting & HVAC) ASHRAE/IES Standard 90.1 (DOE Federal Energy Standard 10 CFR Part 435) Engineering Service AutoCAD Requirements VA Handbook 7610 Space Planning Criteria VA Fire Protection Design Manual Infection Control Risk Accessment (memo 138-03-A-1) Compliance with all known applicable codes, including VA criteria, standards & guidelines, will be reflected in the completed design documents. Conflicting criteria shall be brought to the attention of the Chief of Engineering Service for resolution. Typically the most stringent criteria will apply. Codes used by the VA are listed at www.va.gov/vapubs/viewpublication.asp. The primary focus is typically the Life Safety Code; the Uniform Building Code is still noted as the VA model building code. X. AVAILABLE INFORMATION: Facility Information (As Builts, Record Drawings, etc.), which may be on file at the Medical Center is available to the A/E for his information and use by arrangement with the Project Staff Engineer at the Medical Center. Available information does not alleviate the A/E from the responsibility of first hand documentation of existing structural as-built conditions and seismic wall integrity as there are few structural record drawings and no as-built drawings for structural elements. Electronic copies of these documents may be obtained by email request to the Project Staff Engineer (72 hours notice should be allowed for Charleston VAMC, Engineering Service to respond to a request). Documents which do not pertain to the specific task order shall not be supplied without proper justification. The A/E should arrange to review what relevant information may be available and only then make separate arrangements for its reproduction. The VAMC (or the A/E using VAMC equipment and materials) will provide limited copies of information on file (up to 15 sheets of drawings) at no charge. Reproduction beyond that shall be arranged by the A/E at his expense. Available project information based on VAMC approved submittal data: Record drawings of existing related construction, site, & adjoining buildings As-Built Drawings (Original and AutoCAD versions) of most recent major renovations XI. DETAILED SCOPE OF A/E SERVICES to be provided shall be as stated at the beginning of this attachment, and as follows: DESIGN PERIOD AND CONSTRUCTION PERIOD SERVICES PRE-DESIGN SERVICES FIELD WORK: Field work by the A/E shall be scheduled in advance with the COR and Medical Center. The A/E will be required to coordinate with any clinical programs and schedules and to fully respect patient and staff privacy. The A/E may expect full and free access to public, common, and building service areas during normal business hours. Access to departmental and clinical areas may be limited, may require escort, and shall be coordinated in advance through Engineering Service. A Medical Center escort cannot be provided at all times. Escorts will be required when working in sensitive areas and must be coordinated in advance of the requirement. The A/E will be provided Identification that must be displayed when working unescorted. After-hours access will be arranged only when mutually convenient with both the A/E and the Medical Center. Normal business hours are 7:30 AM until 4:30 PM, Monday through Friday, excluding Federal Holidays. Local exceptions exist in many departments. Access will be provided to all available facility documentation. Prior Reports and Analysis are scattered and often dated. Prior coordination and scheduling will be required for access to all information sources. CODES AND ANALYSIS REQUIREMENTS: The primary code in use at the VAMC is the most current edition of NFPA 101, Life Safety Code. The Uniform Building Code remains the Code of Record for the VA, though seldom referenced. Other codes shall be as listed above and found at www.va.gov/vapubs/viewpublication.asp. The most current seismic code shall be adhered to for the design and construction. DESIGN SERVICES (General Requirements). Provide A/E Design Services including Field Investigation, and Design (Conceptual 15%, Schematic 35%, and Design Development 60%) as may be required and Contract Document Preparation 100%. These services for each phase shall include but not be limited to: SURVEYS AND TESTING: The A/E will assess any suspected hazardous materials by reviewing prior surveys and verifying with spot tests. The Environmental Engineer and testing lab shall be approved by the VAMC prior to the start of this phase of the work. Testing and soil borings are to be included in contract price where applicable. PROGRAMMING: The VA will provide the general direction and intent of the work. The A/E will review this material, verify field conditions and offer alternate methods of accomplishing the intent within the Government s constraints. FIELD INVESTIGATION: Perform all site visits, field investigations, as built verification and existing condition verification necessary for execution of the design and preparation of construction documents. As built and existing condition information provided to the A/E is not guaranteed to be error free. The A/E is expected to become familiar with the area of the work and is to utilize experts in the area of seismic retrofit for the investigation, the documentation of the investigation, and interpretation of findings. DESIGN INTERVIEWS AND CONFERENCES: Provide all visits and conferences necessary for the A/E to verify the interests of concerned parties are being addressed. Allow time to resolve issues resulting from the design during bidding and construction. DESIGN SUBMITTAL REVIEWS The A/E will be required to make presentations of each submission on site. The A/E will be required to meet with the Medical Center after each submission to review his work with the Medical Center, clarify questions regarding his work and receive comments and discuss any concerns arising out of the review. He may expect to discuss his work and receive comments for a period not to exceed four hours at each submission. DESIGN SERVICES SPECIFIC REQUIREMENTS DESIGN DEVELOPMENT Conceptual/Schematic Design (DD1) Submission/submittal is due 60 days from contract award Provide conceptual data to locate and describe the intended design, highlight available options with the design, verify existing conditions, and to establish the dialogue with the Medical Center necessary for developing a design. Material shall be suitable for discussing various options and/or limitations that might be present in the work. A/E Provides a submittal of investigation findings and recommendations. 3 copies (3 dwg sets at half sized). Submittal will include: Building plans showing and locating the areas and the extent of the work, including paths of access (including material delivery and removal), limits of work (partitions) and significant constraints to the work (ex., such as ongoing medical staff work and patient care in adjacent departments or those directly below or above affected by utilities or construction.) Sketches of design concepts showing suggested overall layouts (seismic remediation details or alternatives for cited locations) (if for design a rough layout of patient rooms and toilets including initial suggestions and locations of supporting spaces) and more detailed (larger scale or more precise detail) for work of a complex or controversial nature. Detailed sketches of routine work are not required. A broad projection of costs and an outline of trades and services to be considered in future detailed cost estimates. Construction coordination issues and Management Plan that may be needed to maintain operations during construction. This will be developed jointly with Medical Center Personnel and prepared and presented by the A/E. It shall include the following: patient circulation; utility/other outages; material handling and lay down; customer flow issues and solution recommendations; project construction phasing and durations; construction period testing/inspection requirements; construction route for material delivery and removal; impact of utility system demo/relocation on other floor(s). Utilize sketches developed in 3.1.2 when applicable to communicate and aid discussions. Neat, legible, freehand, single lines, to scale drawings are acceptable at this stage. Reproducibles or electronic files of any drawings or narratives shall be submitted. Refer to Program Guide, PG-18-15, Volume C, May 2006 for submission requirements for Schematics, DD, and CD. Color schemes and interior finishes, with recommendations. N/A Results of Infection Control Risk Assessment as referenced in Center Policy Memorandum No. 138-03-ATTACHMENT A-1. Provide 3 copies of bound design analysis and subsequent narrative for the disciplines as follows: Architectural narrative includes location, access, site impact, impacts to any existing interior layouts and any phasing information to accomplish the required seismic remediation. Significant construction phasing will be required for the project. Mechanical narrative includes requirements for seismic restraints for non-structural components and equipment. Electrical narrative includes requirements for seismic restraints for non-structural components and equipment. Plumbing narrative includes requirements for seismic restraints for non-structural components and equipment. Structural narrative includes a comprehensive approach to all of the existing structure as confirmed from documents and field investigation. Presentation of findings above, to the Medical Center, on site. DESIGN DEVELOPMENT 35% (DD2) Submission. Submission/submittal is due 45 days after the DD1 review comments are completed (allows 14 days for plan approval). The A/E will develop the schematic concept through visits to the Medical Center and discussions with its staff. The submission shall be made during the early stages of design where the main features of the work are determined, but where changes can still be made with minimal effort. The A/E shall use this submission to verify and confirm the viability of the concepts previously discussed during the DD1 submittal. They shall also define the building system issues required to support the proposed design (HVAC, Electrical, etc.) Submission requires: 3.2.1) To-scale formal drawings of the main features of the work including the location, extent, and concepts being implemented. 3.2.2) Concepts and schematics from all disciplines required to support the design with emphasis on technical issues that may be in question or controversial. 3.2.3) Equipment and Furnishings Layouts. Demonstrate by equipment layout out drawings that the A/E s plans support the Government s intended use. Incorporate any equipment or furnishing plans that may be provided by government venders, or use generic, if specific items are not established. Specifically show layouts for new duct work and air terminal devices and any interferences above existing ceilings. If specific requirements are not available from the end user, a generic basis of design will be shown for the end user to comment on and respond to. 3.2.4) Preliminary Finish Schedule. A draft finish schedule to show the designers intent and to give the designer a frame work for discussing finishes with the Medical Center s Interior Design Coordinator. 3.2.5) Code Analysis. A summary of the code compliance rationale (thought process) used for the design shall be submitted. This shall preferably be on the drawings themselves but may be in a separate narrative if necessary. Codes being used shall be indicated for each discipline even if work for that discipline has not advanced to a state permitting code analysis. Rated assemblies will be shown graphically. 3.2.6) A refined projection of costs. A detailed, preliminary cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). Coordinate format prior to preparation. 3.2.7) Electronic Drawing Files of key drawings and narratives. 3.2.8) Any technical analysis, product literature or evaluations used to derive the information submitted above. Provide a description of the new HVAC system that will replace existing system with justification for selecting this new HVAC system. Provide a cooling and heating load analysis to ensure existing HVAC equipment if to be reused in some capacity has adequate expectancy for the new HVAC system. 3.2.9) Outline specifications showing sections intended for use. 3.2.10) Reproducibles. A clean, clear copy shall be submitted of all drawings, narratives, etc. to enable the VAMC to reproduce any additional copies that it may require beyond those required in the submission, and to permit comments to be noted and reproduced. The Charleston VAMC uses a photocopy process for reproducing drawings. Any clean, clear, vellum or bond plot generally suffices; prints generally will not satisfy this requirement. 3.2.11) SUBMISSION REQUIREMENTS: The package submitted to the VAMC shall include: 1 set of full size plans and 3 half sizes, 35% complete, showing basic plan for each discipline involved, with all review comments accounted for. 1 copy of electronic data. This should be made accessible via PDF to all on the design team if requested. 2 sets of detailed construction cost estimates. 1 of the 3 copy of suitable reproducible.(half size) 2 copies of marked up list of Master Construction Specifications showing sections intended or used on this project. 2 copies of Identification of Deductive Bid Alternates: approximating 20% of construction. Presentation to Medical Center, on site. CONSTRUCTION DOCUMENTS 65% (CD1) Submission. Due 60 days after DD2. 3.3.1) Developed architectural drawings addressing all significant aspects of the structural design. Fully coordinated and detailed drawings are not expected; identification and delineation of all issues and aspects of the work for all disciplines are required. Although fully coordinated and detailed drawings are not expected and routine detailing is not yet required, for assurance of rapid turnaround at the 100% submission it would be prudent. 3.3.2) Preliminary drawings of all mechanical, electrical, and technical systems showing sources of utilities and services and distribution of all services if that is necessary to provide non-structural seismic supports for code compliance. Scope of work should be clearly shown; significant technical problems should be addressed and resolved. 3.3.3) Informational plan for functional user: A separate plan showing only the features significant to the end user is required. Such features might include but not be limited to floor plans clearly showing room names and numbers and location of work and phase of work. This product is an important step in quality control and swing space planning for the VA and should not be omitted. 3.3.4) Reference to code issues or survey findings related to the work. 3.3.5) A Detailed cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). Coordinate format prior to preparation. 3.3.6) Electronic Drawing Files of the primary drawings, narratives, and cost estimates. 3.3.7) Specification Outline updated, with marked up sections of any unusual or controversial areas only. 3.3.8) FINISHES: Not a major element, but when needed the work shall comply with the Medical Center s current interior design master plan and be coordinated with the Medical Center s interior design coordinator to match and replace in kind. 3.3.9) SUBMISSION REQUIREMENTS: The package submitted to the VAMC shall include: 4 sets of plans (1 full size, 3 half size), 65% complete, with all review comments accounted for. 2 sets of detailed construction cost estimates. 3 copies of sample edited and marked-up VA Master Specifications of each discipline and VA Master Specification Table of Contents. Include brief descriptions of project deduct alternates, in the amount of 10% of the construction estimate. Proposed construction phasing, and estimated phase durations, will also be included. Presentation to the Medical Center, on site. CONSTRUCTION DOCUMENTS 100% (CD2) Submission. Due 45 days after CD1. This submission shall include: 3.4.1) Completed sets of construction documents for final VAMC verification prior to final reproduction. 3.4.2) Updated Informational plan for functional user: 3.4.3) Updates to any code, technical analysis or evaluations previously submitted. 3.4.4) A Final detailed cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). 3.4.5) The final original cover sheet for signatures. 3.4.6) Final complete Electronic Files. See format information elsewhere in the full copy of this attachment. Shall include plans, specifications, narratives, estimates and other key documents. To be updated at Final Submission if changes occur. 3.4.7) Updates to finishes. Highlight changes to previous submissions for the benefit of the reviewer. N/A 3.4.8) Specifications. 3 copies; final edited specification for review. 3.4.9) Reproducibles: Shall be submitted of all drawings to enable the VAMC to reproduce any additional copies required and to permit comments to be noted and reproduced. 3.4.10) SUBMISSION REQUIREMENTS: 4 copies of all documents shall be submitted except: 4 sets of plans (4 half size), with all review comments accounted for. 2 sets final construction cost estimates. 1 copy electronic data. 1 copy ( Mylar) Cover required for signatures 3 sets complete typed specifications. They will include all incorporated comments received from legal and technical review, and VISN Fire and Safety Engineer review (if applicable). 1 set submittal checklist 1 copy of the brief description of work for inclusion in construction solicitation. Deductive alternatives, in the amount of 20%-15% of construction estimate, shall be provided. Presentation to the Medical Center, on site. Upon completion of all revisions by the A/E and final approval of the Contracting Officer, the following items shall be submitted by scheduled date, but not later than, July 13, 2018: 3.5.1 1 MYLAR reproducible of the Cover Sheet, and 1 set reproducible plans plus a copy on CD disk in AutoCAD 2014 format (See Section B, Paragraph A.10 of the Engineering Service AutoCAD Guidelines for electronic submittals). 3.5.2 1 set complete typed reproducible specifications plus a copy on CD in current revision of Microsoft Word (See Section B, Paragraph A.10 of the Engineering Service AutoCAD Guidelines for electronic submittals). 3.5.3 3 copies of the final description of work including base bids and all deduct alternates. Each item shall have cost and time included for that item of work. 3.5.4 Upon Medical Center approval and signature of plans described in paragraph 3.5.1 above, provide: 2 complete sets of construction plans and specifications (bound) to the Contracting Officer.(call COR prior to replication to confirm a need, see 7 CDs below as a standard) 2 half size set of construction plans (bound) to the Project Manager at the VA. 2 complete sets of half size drawings. 7 CDs, in TIF, PDF, and DOC format, containing drawings and specs as required by the contracting officer. Construction Document Drawings will be prepared as follows: 3.6.1 Only the signed mylar cover sheet will be plotted onto 30X42 inch, 4-mil MYLAR, with border lines @28X40 inches, and as indicated in Handbook PG-08-15, provided. (Wait for authorization to plot to mylar by COR). 3.6.2 The A/E will utilize the VA provided AutoCAD Cover Sheet Drawing (VA-COVER.DWG), Title Block Drawing (VABORDER.DWG), Finish Schedule Drawing (FINISH.DWG) and the Signage Schedule Drawing (SIGNSCH.DWG) for the project drawings. The Cover Sheet includes an area for the signature of the Medical Center Director, Director s Associate and Assistant, Infection Control Prevention, and those Service Chiefs involved; an index of the drawings; and key drawing. General notes and other pertinent items will be provided by the A/E on the cover sheet. 3.6.3 The A/E will utilize copies of the VA AutoCAD As-Built Plans as listed in the Engineering Service AutoCAD Guideline Index. The A/E may utilize copies of the VA Record Drawings as listed in the Engineering Service Record Drawing Listing. 3.6.4 The A/E will follow the Engineering Service AutoCAD Guidelines in the development of the Project Construction Drawing Documents, Record Drawing Documents and As-Built modifications. In particular, the following sections apply: Section B: Engineering Service AutoCAD Project Requirements for Architects/Engineers. Section C: Group No. 1 Plotting Configurations Section E: Plot Configuration Parameters (PCP). DESIGN ELEMENTS OF SPECIFIC CONCERN include: ARCHITECTURAL DESIGN: The primary intent is make provisions to allow seismic corrections to Bldg. 1. Architectural detailing may be required to allow for repairs after mitigations. ARCHITECTURAL BARRIERS existing in the area of this work shall be identified to the VA. Major seismic corrections, such as within two hour fire walls adjacent to inpatient care suites, that significantly affect the construction schedule and budget will be considered on an individual basis. INTERIOR DESIGN N/A INDUSTRIAL HYGIENE services may be required for this work. The A/E shall review existing hazardous material surveys and perform additional testing to define the limits of material requiring removal, or to fill gaps in the information available. There could be some minor abatement to access and correct deficiencies. STRUCTURAL DESIGN/ ENGINEERING will be essential, and is primary, to the A/E's design team and design. Professional seismic engineering services are required. There are existing seismic walls that cause structural issues above and below that would need to be remediated by this work. There is also significant building expansions that although not an original part of Bldg. 1 has seismic impacts to the performance of Bldg. 1 should an event occur. Exam all impacts to Building 1 from the multiple expansions and additions and mitigate any daisy chain impact to structural integrity of Building 1. The approximate base bid construction cost is $7,500,000, however, with the inclusion of contingency, small business markup, and phases - Totals $8,400,000. HVAC DESIGN The A/E shall perform a preliminary study that is all inclusive of any existing seismic structural deficiency, shall include all seismic calculations and models for analysis and basis for design, and shall document completion of extensive site investigation efforts and findings. Investigation shall include the Myrtle Beach CBOC (Bldg. 5). ELECTRICAL DESIGN will require alterations and upgrades to meet current codes. It is part of the A/E's design. EQUIPMENT. N/A. COST ESTIMATING: Detailed line item cost estimates showing materials and labor with appropriate markups for each shall be provided. The contractor s contingency, overhead, and profit shall be listed as separate items and not pro-rated into the line items. Subcontractor s markups may be handled as convenient. Appropriate mark-ups for set-asides need to be evaluated in the cost estimating process with consideration to any recommendations by VA engineering. BIDDING AND NEGOTIATION will be accomplished by the VAMC. The A/E shall be available to respond to questions concerning his design which evolve from this process at no additional cost to the government. Errors and omissions in the contract documents identified during pricing and bidding shall be corrected at no additional cost to the government. Changes in scope requested by the government during bidding shall be subject to negotiation. The A/E shall provide the agreed upon number of reproduced plans and specifications to the VAMC for the VAMC's distribution and use. Electronic media may be required for the VA s use during bidding; this shall be established during negotiations and provided under this contract. All facets of the work shall be prepared to standards required for of competitive bidding where the bidders are not required to visit the site. CONSTRUCTION PERIOD SERVICES. FIELD SERVICES. Will be requested on an as-needed basis using a unit price established by mutual agreement during negotiations. The basis for the unit price will be Construction site visits and shall be based on monthly visits during the period of construction of 4 Hrs each. Additional 4 hr visit shall be allowed for a pre-construction conference, punch list inspections, and final inspections. Each visit shall include preparation of field reports and related administrative activities. The 4 Hrs nominally includes local travel time to and from the site; travel costs in excess of this shall be factored into the final unit price during negotiations. It is suggested that the unit be per visit. Not all visits may be used; no compensation will be made for visits not used. Additional visits if required will be paid at the unit rate. Field Services may be requested for other than the evaluation of construction. Field Visit Services for construction (Suggest 60 visits minimum) shall consist of: 6.1.1) VERIFICATION OF DESIGN INTENT: assurance that all construction work complies with the designers intent. 6.1.2) VERIFICATION OF POST CONSTRUCTION AS-BUILT CONDITIONS: The A/E shall review the contractors notes of changes in the field for accuracy and content and shall advise the VAMC of readily apparent problems, particularly with utility, wiring, piping, etc. The A/E shall assist the VAMC in maintaining a second record of field changes if it is felt the contractor s work is not sufficient. 6.1.3) PAY REQUESTS: The A/E shall assist the VAMC with the analysis of pay requests if requested by the VAMC. The VAMC will process and administer all payments to the contractor. 6.1.4) MEDIATION: The A/E shall provide a third party non-binding opinion in the event of minor disagreements between the contractor and the government. Serious disputes are addressed elsewhere in the A/E s contract. 6.1.5) CONTRACTOR S REQUEST FOR INFORMATION AND COST PROPOSALS: The A/E shall review the Contractor s requests for information and cost proposals for construction change orders when requested by the Resident Engineer. The A/E reply regarding his review of cost proposals and his recommendations shall include an independent breakdown of costs in detail, quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment. OFFICE SERVICES. Submittal review services will be required to insure that submitted materials comply with the designer s intent. The VAMC will administer the submittal reviews by collecting comments from VAMC staff, approve/disapprove submissions, and track submissions with the contractor. POST CONSTRUCTION SERVICES Requirements for Post-Construction Up-dating of the Medical Center s AutoCaD As-Built Drawings. Record Drawings: The A/E following construction will review the notes kept by himself, the VAMC, and the contractor during construction and update the Construction Documents to reflect the work actually built. This shall be done in accordance with the policies, procedures, cited elsewhere in this attachment. As-Builts: This is a first set of as-builts for structural elements of Bldg. 1. This is significant and should not be labor intensive if the construction documents and the record drawings are done accurately. The A/E, following construction and Record Drawing completion of the project, will up-date the Softdesk/AutoCaD As-Builts to reflect all pertinent project modifications. The up-dating will consist of electronic data revisions. a). Medical Center AutoCaD As-Built Plans affected by the project which will necessitate up-dating will be similar to the following except that that the drawings will consist of a structural set of Bldg 1 drawings. Currently there are not structural as builts of Bldg 1 TYPE OF AS-BUILT.DWG FILE 1st Floor - A Section RF-5, Roofing Plan A. Architectural AA. Structural create new B. Telecommunication: N/A C. Electrical: N/A Electrical Power Panel Drawings(s) Electrical Riser diagrams (Normal and Emergency) if applicable D. Fire Protection: N/A E. Mechanical: N/A F. Medical Gas: N/A G. Plumbing: N/A. H. Roofing Plan: N/A I. Civil Plan: VA-SITE.dwg Up-dating of VA As-Built drawings a) VA As-Built Drawing files will be modified by the A/E to up-date affected As-Builts with project modifications. b) The A/E will provide disks and the current applicable drawing files will be copied onto them by Engineering Service. c) The A/E will create the directories, as required, to maintain External Reference path integrity (i.e., without the project number) in compliance with the appropriate Engineering Service AutoCaD Guidelines. d) The A/E will modify the As-Built Drawings (as listed in 2. above) in compliance with the appropriate Engineering Service AutoCaD Guidelines. e) Modified As-Built drawing files will be returned to the Government in the same configuration as the A/E received them. Plotting of VA As-Builts. a. The A/E, following up-dating of the VA Medical Center As-Builts as listed in XIII.B1.a, will plot the drawing files as listed below: (1) Group No. 1 MEDIA:MYLAR Size: 42 x30 All As-Builts noted above ______________________ The A/E will create the plot files, for Group No. 1 plots, in accordance with Engineering Service AutoCaD Plotting Configuration Guidelines. XII. PROJECT INTENT: The intent of this project is to provide construction documents suitable for bids from SDVOSB contractor. Incorporate accurate visual documentation of existing conditions of all (or worst typical) structural seismic deficiencies throughout Bldg. 1 at the Ralph H. Johnson VAMC and deficiencies at the Bldg. 5, Myrtle Beach CBOC. Project shall seismically upgrade the facility in accordance with VA standards and criteria and the most recent seismic code for Charleston, SC. Other functional, programmatic and physical upgrades shall be limited to the minimum changes necessary to accomplish the implementation of seismic corrections to Bldg. 1 and those additions that are not a separate building addition, such as the VEC and the Research Building. The A/E shall perform a preliminary report that is all inclusive of any existing seismic structural deficiency; report shall include all relevant seismic calculations and computer models used for analysis and as a basis for design; report shall document the extensive site investigation efforts and findings. A relevant/ current soils report shall be provided with the report and investigation of structures in confined or basement crawl spaces. Investigation shall include the Myrtle Beach CBOC (Bldg. 5). Construction documents shall include final construction details for corrections of all of these deficiencies. Seismic remediation of identified structural deficiencies shall also include code compliant seismic bracing for non-structural utility infrastructure and equipment found during the investigation. For the construction documents and bid, the A/E shall prioritize repairs for the greatest benefits for available construction funds of $8,400,000 plus deductions equal to $600,000. The A/E (Architect/Engineer) process is divided into two contract portions: Design Development (DD) and Construction Documents (CD). The preliminary site survey work (such as verifying as-built drawings, field investigations, and analyzing utility systems for compliance) shall be accomplished in conjunction with design development. Design Development (DD) will involve feasibility studies, seismic analysis through models and calculations, expert reviews by third party, assessment of utility systems and impact to existing systems and medical center operations, infection control assessment during construction, detailed construction estimate, and construction schedule. Construction Documents (CD) will include recommendations, structural requirements, utility modifications, VA accessibility requirements, patient and staff flow, existing affected finishes and spaces, safety code compliance, infection control assessment recommendations, signage and applicable design guides, scheduling, phasing, and specifications. Construction will be phased to minimize disruptions to the operations of the Medical Center. The design shall ensure compliance with current VA standards and all other applicable codes and criteria. Value engineering is encouraged and shall be noted at each design review. Submissions and estimates are expected at the DD1, DD2, CD1, and CD2 design stages *** END *** All interested A/E firms who have experience in this type of Architect/Engineer Design Service may submit three (3) copies of an SF-330 form, which can be found at the following website: http://www.gsa.gov to Cassaundra Mulligan, Contracting Officer, 109 Bee Street, Charleston, SC 29401-5799 no later than 4:00 PM local time on November 17, 2017. This requirement is issued as a Service Disabled Veteran Owned Small Business Set-Aside. The NAICS Code is 541310, and the SBA size standard is $7.5 Million. All work shall comply with the current VA Master Specifications and Standard Details. To be considered for an award, the A/E firm must be registered in SAMS at https://www.sam.gov. SAMS includes CCR and ORCA registration. The A/E must also be visible in the VIP pages at http://www.vip.vetbiz.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/36C24718R0028/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24718R0028 36C24718R0028.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3857668&FileName=36C24718R0028-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3857668&FileName=36C24718R0028-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: RALPH H. JOHNSON VAMC;109 BEE STREET;CHARLESTON, SC

Zip Code: 29401
 

Record

SN04716697-W 20171020/171018231126-2a3c7b43b1854b1e06e1cc623303851e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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