Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 27, 2017 FBO #5817
DOCUMENT

J -- Service Heidelberg Spectralis OCT Cameras - Attachment

Notice Date

10/25/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

36C25218Q0114
 

Response Due

11/1/2017
 

Archive Date

12/1/2017
 

Point of Contact

Lori Eastmead
 

E-Mail Address

Email
(Lori.Eastmead@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Great Lakes Acquisition Center (GLAC) in Milwaukee, WI is searching for vendors with the capability to provide preventative maintenance and emergency (unscheduled) repair of the Heidelberg Spectralis cameras (see Attachment 1 below), located at the Hines VA Hospital, Hines, IL. The vendor must be able to meet all the minimum requirements stated in the statement of work (listed below). Interested responsible sources must submit a summary of their capabilities to this office by 0900 CST on Friday, November 1, 2017, to include detailed description of the firm s experience in maintaining equipment, DUNS number, name and phone number of a point of contact in case further information is needed. Summaries must be submitted via email to Lori.Eastmead@va.gov. This RFI is issued solely for information and planning purposes to determine availability of qualified vendors and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. The procurement will be completed under NACIS 811219. Please note that this is not a request for proposal and the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. Look for any further information in FedBizOpps. Telephone inquiries will not be returned. STATEMENT OF WORK Heidelberg Spectralis HRA + OCT ophthalmologic camera maintenance SCOPE: Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide preventive maintenance and emergency (unscheduled) repair of the Heidelberg Spectralis camera at the Hines VA Hospital and Joliet Clinic as identified on the attached equipment list (Attachment 1). There will be no sensitive information involved with this contract. Place of performance is Hines VA and all badging procedures shall be followed. CONTRACT PERIOD: Contract period shall be __base plus 4 option years____. QUALIFICATIONS: To be considered eligible for consideration, offerors must have a field service representative that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Bidders must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. Bidders must also provide points of contact at three other medical centers with which they are or have been contracted to service imaging equipment of the same or similar models as those listed in Attachment 1 in the last three years. Bidders must be able to provide 24-hour response time to urgently repair critical lab equipment. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. SERVICES TO BE PROVIDED: General: Contractor will provide the necessary manpower and supervision to properly execute the maintenance and repair of the equipment listed in Attachment 1. A Field Service Report (FSR) must be generated and a copy given to the Hines VA Hospital s Contracting Officer s Representative (COR) or designee after each episode of scheduled or emergency maintenance. It is preferred that this FSR be provided electronically if possible. All mobile media (i.e. flash drives, CD/DVD disks, etc.) that are required to complete the repairs on the equipment listed in Attachment 1must be given to Biomedical Engineering to be scanned for viruses prior to being connected to VA equipment. If the vendor must connect a vendor-owned laptop to perform the repairs, they must show proof that the laptop has current anti-virus software and that a recent scan shows no infections on the laptop. Repair: All repairs will be performed during normal VA business hours, 8:00am to 4:30pm, Monday thru Friday, except Federal Holidays, which include: New Year's Day Birthday of Martin Luther King, Jr. Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If work must be performed outside of normal business hours ( over-time work), the contractor must obtain prior approval from the COR. If such work is at the cost of the Hines VA Hospital, a purchase order number must be obtained by the contractor prior to performing any over-time work. Contractor shall provide unlimited phone support for the equipment listed in Attachment 1, and shall respond via phone within 1 hour of call being placed. For onsite support, the contractor will arrive on-site for repair as soon as possible, but within 48 hours of placing a service call by the VA. Contractor must furnish all tools and materials (e.g. service manuals, diagnostic software, etc.) required to maintain the equipment in top operating condition. All available software updates and upgrades for the equipment shall be included. Preventive Maintenance: Preventive Maintenance will be performed by the contractor annually, as coordinate with the using service. Contractor will furnish any required materials, manuals, tools, etc. needed to perform Preventive Maintenance. Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and sent electronically to the COR. Required features include, at a minimum: Date of service Equipment Model Equipment Serial Number Location (Building/Room Number) Service Representative Name All work performed, including parts replaced Preventive Maintenance The contractor will perform PM in accordance with the manufacturer s specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected in accordance with those procedures. New Equipment: If new equipment or components are obtained, either through new purchase, upgrade or replacement of existing equipment, that equipment may be added (and the replaced equipment deleted) from the service contract as needed upon notification of the Contracting Officer (to be documented in writing via contract modification). Deleted equipment will be credited in the full amount if deleted before any maintenance or repair has been performed on it. SPECIAL INSTRUCTIONS: Contractor Check-In: The contractor s representative will contact Biomedical Engineering at (708) 202-8387, ext. 21167, prior to performing service at the Hines VA Hospital. Documentation: After each repair and scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to the Biomedical Engineering COR via email. TERMS AND CONDITIONS: User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. Attachment 1: EQUIPMENT LIST # Manufacturer VA System ID MFGR Equipment Name Serial Location 1 Heidelberg EE# 73359 Spectralis HRA+OCT 03884-S3600 C129F-200 2 Heidelberg EE# 81823 Spectralis HRA+OCT 05693-S3610 C129G-200 3 Heidelberg EE# 81824 Spectralis HRA+OCT 05699-S3610 1113-Joliet
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25218Q0114/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25218Q0114 36C25218Q0114.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3872896&FileName=36C25218Q0114-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3872896&FileName=36C25218Q0114-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04722292-W 20171027/171025230828-101e0f196fbdc0b3255d01f9ffecc2a8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |