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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 26, 2018 FBO #5908
DOCUMENT

H -- Manhattan Campus Chemical Fume Hoods / Biosafety Cabinets Testing, Certification and Repair Services (VA-18-00013274) - Attachment

Notice Date

1/24/2018
 

Notice Type

Attachment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24218Q0214
 

Response Due

2/2/2018
 

Archive Date

2/12/2018
 

Point of Contact

Joel M Paula
 

E-Mail Address

4
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

SITE-SPECIFIC PERFORMANCE WORK STATEMENT DEPARTMENT OF VETERANS AFFAIRS NY HARBOR HEALTHCARE SYSTEM Manhattan Campus 1. SCOPE OF WORK. The contractor shall provide all labor, personnel, supervision, equipment, tools, and all materials necessary to perform preventive maintenance, repair and certification on the chemical fume hoods / biological safety cabinets in Department of Veterans Affairs New York Harbor Healthcare System Manhattan Campus. The frequency of the PM is Semi-annual. The service contract period to be partial base year + 4 (Four) Option years. Preventive Maintenance Procedures: The contractor will contact the POC at least two weeks prior to their arrival with a list of the fume hoods and/or biological safety cabinets that are to be tested and certified so the POC can make arrangements with the affected services. Contractor will report to the POC upon arrival at the facility and inform POC of the fume hoods and/or biological safety cabinets that are to be tested and certified for the day. In the event of a fume hood failure due to poor exhaust, the contractor will inform the POC who will then arrange for the repair of the exhaust system and the rescheduling of the fume hood testing and certification. Contractor will be responsible for fume hood filter replacement as needed. The contractor will be responsible for the proper operation and repairs of the sash, motor, belts, fan unit, electrical connections and VAV where applicable. The contractor will also insure proper calibration on existing self-monitoring devices. Fume Hoods /Biological Safety Cabinets are to be tested in accordance with OSHA, AIHA/ANSI. Hoods are to be certified semiannually or annually as required. Primary test to be performed are inflow velocity profiling as per ANSI/AIHA Z9.5-2003 American National Standards for Laboratory Ventilation 6.3.3 Face Velocity Tests. The average face velocity shall be determined by the method described in the ANSI/ASHRAE 110-1995 Method of Testing Performance of Laboratory Fume Hoods. Face velocity measurements shall be made by dividing the hood opening into equal area grids with sides measuring no more than 12 in. (30.5 cm). The tip of the probe shall be positioned in the plane of the sash opening and fixed (not handheld) at the approximate center of each grid. Grid measurements around the perimeter of the hood opening shall be made at a distance of approximately 6 in. (15.2 cm) from the top, bottom, and sides of the opening enclosure. The average face velocity shall be the average of the grid velocity measurements. Each grid velocity shall be the average of at least 10 measurements made over at least 10 seconds. The plane of the sash shall be located at the midpoint of the sash frame depth. ANSI/ASHRAE 110-1995 ASHRAE Guideline: Method of Testing Performance of Laboratory Fume Hoods. 6.2 Face Velocity Measurement. A 1.0 ft2 imaginary grid pattern shall be formed by equally dividing the design hood opening into vertical and horizontal openings. Velocity readings shall be taken with a calibrated anemometer. For VAV hoods, measurements should be made at 25, 50, and 100% sash openings. A hood is considered certified when the average face velocity at twelve inches working sash height is between 80 120 feet per minute. Testing for Pharmacy equipment shall be performed in accordance with USP Chapter 797; CETA CAG-002; and ISO14644-1:1999 standards and requirements for proper operation of this equipment with regard to minimizing potential contamination and exposure during sterile compounding and preparation of hazardous drugs. Routine performance tests shall be conducted at least semi-annually or annually or whenever a significant change has been made to the operational characteristics or relocation of the equipment. A hood that is found to be operating with an average face velocity more than 10% below the designated average face velocity shall be labeled as OUT OF SERVICE and corrective actions shall be taken by VA staff to increase flow. Each hood shall be posted with a notice giving the date of the routine performance test, the measured average face velocity and initialed by the technician. If it is taken OUT OF SERVICE it shall be posted with an out-of -service notice. Repair Procedures: The contractor must be able to respond to emergency repairs within one business day in order to restore equipment back to first-class operating condition. Contractor will make allowances for revisits for clean room and hood certification due to failure to certify. Contractor will schedule certification of the equipment once repairs have been completed. 1.2 PERSONNEL QUALIFICATIONS. Before allowing employees to start work under the terms of this contract, the Contractor shall ensure that employees have the required qualifications and, if applicable, have the required current and valid professional certifications and licenses in compliance with federal, state, and local environmental requirements or laws. Personnel operating motor vehicles will have a valid state driver s license and abide by all NY Harbor Healthcare System traffic laws, i.e. hands-free cell phone use while driving, and parking requirements. When requested, the Contractor will provide the CO and on-site COR with information on the qualifications or certifications for employees and sub-Contractors. Licensed journeyman tradespersons shall be licensed for their respective trades in accordance with city, county, state or federal requirements. Contactor will ensure all certificates; licenses and bonds are kept current and valid. All licenses and certifications will be submitted to the on-site COR and QAE annually or as requested. Associated training, licensing and certifications expenses shall be borne by the Contractor. 1.6. DELIVERABLES: At the completion of each day s testing, the contractor will give the POC written reports for the hoods that were inspected indicating whether the unit has been passed and certified or failed with description of the deficiencies noted. Service reports must be signed by both service provider and POC at completion of work. An electronic version of same shall be sent to the POC. In addition, stickers will be affixed to equipment indicating date certified and due date of next inspection. 1.7 EVALUATION FACTORS: The facility will evaluate all proposals and contractors based on the following factors: 1.7.1 Technical Proposal: a) Demonstrate an understanding and acceptance of the scope of work and RFP requirements. Demonstrate the ability to meet the requirements of the scope of work. 1.7.2 Team Arrangements & Subcontracting Plan: a) Provide Resumes of Key Personnel b) Provide Information Flow and Delegation of Authority and Responsibility to execute maintenance tasks 1.7.3 Past Performance: a) The contractor perform work that is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. b) Recent Past Performance Relevant Post Performance d) Past Performance Confidence Rating 1.7.4 Sub- Contractors: The sub-contractor will identify his Key Subcontractors 1.7.5 Price Proposal: Price will be evaluated to determine whether it is reasonable and if it reflects the offeror understands of the work. This factor will be evaluated utilizing price analysis. Analysis will include review of price reasonableness and balanced pricing. Offeror s are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your proposal to be deemed unacceptable and rejected. 1.7.6 Quality Control Plan: a) VA Engineering will evaluate the offeror s ability to provide services that met the Hospital s quality requirements. The Offeror s performance will be examined to determine whether the quality of service necessary to provide conformance to contract requirements was met. 1.7.7 Contractor s Capabilities: Contractor will have resources (employees, supervisors, material and equipment) dedicated specifically to the performance of this contract. 1.8 VA Privacy Training: Contractors coming on site must read and sign VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information.   The contractor shall provide to the COR a copy of the signed training on an annual basis.   ATTACHMENT A Equipment List Campus Floor/Room Serial # MFG Model Type Class Testing Frequency NY 6078-S 6078-S-FH-1 Custom Fume Hood Fume Hood NA Annual NY 6155 110542791 LABCONCO 3450001 A2 II Annual NY 18116B-DN 96546 Baker SG 403a A2 II Annual NY 18116B-DN 81332 Baker SG 603 A2 II Annual NY 18th Floor P3 lab sl46932v Baker SG 600 A2 II Semi-annual NY 18th Floor P3 lab sl46935v Baker SG 600 A2 II Semi-annual NY 12th Floor South 104696 BAKER SS-500/Isolator Clean Bench NA Semi-annual NY Ground floor Pharmacy 86256 Baker SS-500/Isolator Clean Bench NA Semi-annual NY 12TH FL PHARM 76405 Baker SG- 303 A2 II Semi-annual NY 12102S 86392 Baker CS-500 Single Pass I Semi-annual NY 18147B-N 81337 Baker SG 603 A2 II Annual NY 18108-N 10587 Fisher Hamilton 54L933 A II Annual NY 18064 58516 Baker SG 400 II A2 II Annual NY 13026W BM16135V Baker B-315 A2 II Annual NY 18147A-N 81578 Baker SG 603 A2 II Annual NY 13023-W 13120-240 Forma 1126 A1 II Annual NY 18151-N 18151-N-FH-2 Duralab FH-4Ft Fume Hood NA Annual NY 18064-S 21779 Hamilton F.H. Fume Hood NA Annual NY 18147A-N 81589 Baker SG 403a A2 II Annual NY 18064-S 58419 BAKER SG 400 II A2 II Annual NY 18064-S 21780 Hamilton F.H. Fume Hood NA Annual NY 18091B-S 61676 Nuaire NU 425-600 A2 II Annual NY 13027W L32 Duralab FH Fume Hood NA Annual NY 13020W L26 Duralab FH Fume Hood NA Annual NY 18123-N 94844 Baker SG- 303 A2 II Annual NY 18064-S 21781 Hamilton F.H. Fume Hood NA Annual NY 18055A-S 62551 Baker SG 400 A2 II Annual NY 18055A-S 18-18055A-S-FH-1 Duralab Fume Hood Fume Hood NA Annual NY 18003-W SL-32002V Baker SG 600 A2 II Annual NY 18-055c 041128669-AJ LABCONCO 36213 04 DELTA A2 II Annual NY 6W-026 68208 Baker SG 403 A2 II Annual NY 16029-W 13200-488 Forma 1128 A1 II Annual NY 6W-026 E-38091V Baker EG 3252 Clean Bench NA Annual NY 18-055c 59090200012 Labconco 3460009 LS A2 II Annual NY 16036-W SL34400V Baker SG 400 A2 II Annual NY 6026-W SG-22308V Baker VBM 400 A2 II Annual NY 18111B-N 97566 Baker SG- 603A-HE A2 II Annual NY 6W-026 SL31410V Baker SG 400 A2 II Annual NY 16037W 16037WFH1 Duralab Fume Hood Fume Hood NA Annual NY 16038W 16038WFH1 Duralab FH Fume Hood NA Annual NY 6152N 6640-5226 Labconco 36213 A2 II Annual NY 16035-W 16035-W-FH-1 Duralab FH-4Ft Fume Hood NA Annual NY 16021-W L-37 Unknown Fume Hood Fume Hood NA Annual NY 16047-W L-46 Unknown Fume Hood Fume Hood NA Annual NY 16013FW L36 Duralab FH Fume Hood NA Annual NY 18112-N SL-46934V Baker SG 600 A2 II Annual NY 6074s 99709 Baker SG- 303 A2 II Annual NY 13024-W 041229686aa Labconco 36205-04DS A2 II Annual NY 13024-W L-29 Unknown Fume Hood Fume Hood NA Annual NY 13024-W L-28 Unknown Fume Hood Fume Hood NA Annual NY 6026W 6026w-fh-1 Custom Fume Hood Fume Hood NA Annual NY West-18019B 010288 Lab Products NA Clean Bench NA Annual NY West-18019B 11141-47 Forma 1894 Clean Bench NA Annual NY 6161N L-16 LABNCONCO UNKNOWN 2FTFH Fume Hood NA Annual NY WEST WING AUTO CLAVE ROOM 136123030210 NUAIRE 607-400 Clean Bench NA Annual NY 18019A-W 126121030210 NUAIRE 607-400 Clean Bench NA Annual NY 18025-W 136122030210 NUAIRE 607-400 Clean Bench NA Annual NY 2193C/Dental Lab 15912 Captair 5000C Fume Hood NA Annual NY 18030-W 80729 Baker AG4 ATS Clean Bench NA Annual NY 18029-W 050739691C ALLENTOWN 3820005 Clean Bench NA Annual NY 18019-c 81384 Labproducts NA Clean Bench NA Annual NY 18032-W 143090-9701 Labproducts Dump Station Clean Bench NA Annual NY 6026W 6026W-FH-2 Duralab Fume Hood Fume Hood NA Annual NY 14022-W 14022-W-FH-1 Labconco F.H. Fume Hood NA Annual NY 6141-N L-12 TSS Fume Hood Fume Hood NA Annual NY 6141-N 236168/L11 Labconco   Fume Hood NA Annual NY 6141-N 195739/L13 Labconco Fume Hood Fume Hood NA Annual NY 2193-C/Dental Lab L-10 TSS Fume Hood Fume Hood NA Annual NY 6049S 980840069B Labconco 69101-00 Fume Hood NA Annual NY Autopsy Room L-81 Labconco Fume Hood Fume Hood NA Annual
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q0214/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24218Q0214 36C24218Q0214_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4037762&FileName=36C24218Q0214-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4037762&FileName=36C24218Q0214-000.docx

 

File Name: 36C24218Q0214 S02-SOLICITATION.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4037763&FileName=36C24218Q0214-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4037763&FileName=36C24218Q0214-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04798587-W 20180126/180124231504-710d0fbfc880fbe88f60c8ee5fe573fc (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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