Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 27, 2018 FBO #5909
DOCUMENT

D -- Life Safety Drawing Maintenance VISN BOA - Attachment

Notice Date

1/25/2018
 

Notice Type

Attachment
 

NAICS

541511 — Custom Computer Programming Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 1 (NE);VAMC Manchester;718 Smyth Road, BST Suite 105;Manchester NH 03104
 

ZIP Code

03104
 

Solicitation Number

36C24118Q9111
 

Response Due

2/2/2018
 

Archive Date

5/3/2018
 

Point of Contact

Stephen Clements
 

E-Mail Address

4-4366x5860<br
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Department of Veterans Affairs NCO1 Contracting seeks vendors who can provide services meeting the following description. It is expected that at least the Manchester NH VAMC and Providence RI VAMC will order services from a contemplated Basic Ordering Agreement (BOA), although other VAMCs in New England will be able to order off the BOA as well. Due to the requirements for on-site activities, the vendor shall be required to make physical visits to the ordering VAMCs when requested with no attendant travel cost reimbursement allowable. The vendor shall be required to make the visit within 3 days of the request. Please respond with whether your business is capable of meeting these requirements and what size of business you are, to the POC on the front page of this Sources Sought. Life Safety Drawing Database Management: This RFI seeks vendors who have a software management system for Life Safety Drawings with graphical tools to store and share engineering drawings, assign space, and report usage among organizational groups, and track equipment and other physical assets. It shall be a multi-user, multi-tasking system supporting multiple users in organizations spanning many buildings and sites. There are three mandatory vendor tasks: 1. Provide access to the system through the Internet. 2. Update and maintain the drawings and the databases. 3. Install software for use of the system provided by the vendor. Internet Access The software and associated drawings and data shall be hosted on a server computer operated by vendor. VAMC users access the system through the Internet in an encrypted and protected environment. The vendor shall maintain the server and provide technical support on an on-going basis to VAMC users. The drawing maintenance system consists of numerous modules each with a specific purpose: As-Built Module: Stores and makes available as-built drawings, provides drawing mark-ups, manages revision control, and provides the life safety drawings for the Medical Center. Space Module: Manages and reports on detailed allocation and use of space among organizational entities. This database shall ensure that all space within the Medical Center is accounted for and allocable to the specific categories required for reporting to VHA for Capital Asset Inventory (CAI). Telecom Module: Manages and tracks physical layout of the Medical Center s telecommunication network, equipment, and service points. Administration Module: Provides for VAMC administration of the system and its modules. Documents Module: Organizes and stores all non-CAD drawings in a user-accessible data base with three levels of search capability: Key work search, advanced search, and query builder search. The ordering VAMCs will need up to 20 user accounts. The vendor shall maintain the system without interruption on a 24/7 basis and provide unlimited technical support. Technical support may be limited to normal operating hours. Technical support shall include telephone calls, fax messages and email. Technical support shall include on-line training, if requested. Drawing Maintenance Ongoing additions or renovations require changes to drawings to maintain the integrity of the drawing database. The VAMC will require that these changes be incorporated in the existing drawings so that the drawings in the system will be current. The frequency and extent of such changes will depend on completion of projects and may be unpredictable. Periodically, VAMC will send to the vendor drawings and other documentation that indicate the alterations in certain areas. Typically, these changes will be forwarded as AutoCAD files. The vendor shall, upon receipt of such documents, consult with VAMC staff and clarify the changes as necessary. The vendor shall incorporate the changes in the drawings and update the CAI, Space and As-Built modules. The vendor shall make the changes in drawings in a reasonable amount of time less than ten (10) business days. At present, the Documents module consists of over 3,000 drawings. These are electronic files (PDF format) that have been created from manual drawings, and they are stored along with a database containing information that defines each drawing. Users can search for these drawings through queries and share them with other users. VAMC may decide to add more drawings to this library. This task shall include scanning, extracting the data from each drawing, and loading the drawings and data to the library. The VAMC may decide to add additional data to the existing CAD drawings. Such additional data may include life safety components, electrical panels, piping, and shut-off valves. The VAMC may decide to add additional buildings or suites to the system. The size and locations of these are not known now. This task shall include making field measurements and sketching out the drawings, drawing them in CAD, and loading them to the CAI system. Provide onsite verification of as-built conditions upon request. This shall include verification of the accuracy of existing life safety drawings in support of Electronic Statement of Conditions efforts by the Medical Center. This service shall require the additional services of a Fire Protection Engineer (FPE). If one is not on the vendor s staff, these services shall be contracted by the vendor. The VAMC shall approve the proposed consultant for these services. The FPE retained to provide these services shall be licensed to practice in the States where the VAMCs are located. Software Installation Software for use of the provided storage system shall be available to the VAMC for download and installation on individual workstations for end users. This software shall be fully licensed for use by the end users at no additional cost to the VA. Provide training for end users at least twice a year on-site, demonstrating the use of the online system. This training should focus on the system Modules in use by the VAMC. The training should last approximately 2 hours for each session, followed by an additional two hours of specialized training for the users that are assigned as administrators.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/36C24118Q9111/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24118Q9111 36C24118Q9111_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4042347&FileName=36C24118Q9111-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4042347&FileName=36C24118Q9111-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04799446-W 20180127/180125231108-3dc9c65dec7690eeeb5e4cd5ec29fe4b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |