Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 16, 2018 FBO #5929
DOCUMENT

W -- SOURCES SOUGHT Specialty Bed Rentals Erie, PA _ VA Medical Center - Attachment

Notice Date

2/14/2018
 

Notice Type

Attachment
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

Department of Veterans Affairs;Service Area Office East;Network Contracting Office 4
 

Solicitation Number

36C24418Q9129
 

Response Due

2/21/2018
 

Archive Date

3/23/2018
 

Point of Contact

Rosa R. Rodgers
 

E-Mail Address

ct
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT NOTICE only for the purpose of Market Research. Response to this notice will be used for information and planning purposes only. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT to be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Erie VA Medical Center, located in Erie, PA is seeking Service Disabled Veteran Owned Small Businesses / Small Businesses (but will accept other than small business for market research purposes), that s capable of furnishing all necessary labor, materials, supplies, equipment, and transportation to provide rental and delivery of specialty Bariatric / Hi-Low Beds Responses must be received by no later than: 12:00 p.m. Eastern Time, on Wednesday, Feb. 21, 2018. Only email responses will not be accepted and shall be emailed to rosa.rodgers@va.gov Subject line: Erie VA Beds | RFI: 36C24418Q9129 This notice is to assist the VA in determining sources only. Include: Capabilities Statements (no more than 4 pages). Brochure info is welcomed Proof of SAM registration and excluded parties list (EPLS): All contractors interested in doing business with the Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov Proof of Certification: Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses should also indicate whether the company is verified by the VA in the Vendor Information Pages (VIP) Database at www.vetbiz.gov The NAICS code is 339113, Surgical Appliance and Supplies Manufacturing, and the Size Standard is 750 employees: Include info on your companies NAICS Code Interested and capable respondents are requested to provide the information below. All responses to this notice shall include: company name, address, point of contact, phone number, DUNS number (www.dnb.com), list of available compatible products, the geographical location the respondent is able to service (critical info), and documentation of authorized distributor certification (if a brand name product is intended for offer should the requirement go to solicitation). Business size (small or large business concern), and number of employees; Type of small business a. Service Disabled Veteran Owned Small Business b. Veteran Owned Small Business c. Small Disadvantaged d. HubZone e. Woman Owned f. Small Business Indicate if Large Business See DRAFT Statement of Work for detailed services. Draft: Statement of Work: Erie VA Medical Center Bariatric / Hi-Low Beds Description of Agreement: The contractor shall provide daily rental of the Bariatric and Hi Lo Beds with the Salient characteristics listed below to allow flexibility in providing comfortable, safe beds for patients and assist in the prevention and reduction of patient injury as a result if a patient falls out of bed at: Erie VA Medical Center 135 E. 38th St. Erie, Pennsylvania 16504 PRICING: Daily rental prices shall be quoted for each type of bed. The purchase price for each bed must be provided. A pricing cap for future payments shall apply which automatically goes into effect when a patient s use of a product exceeds the established term. No further payments are applicable for that specific use beyond the cap period. The cap is defined and understood to be that point which the total amount of rental fees realized on a specific product for an individual patient equal to the purchase price equivalent that is stated on the price/cost schedule. At which point the bed becomes the property of the Erie VA Medical Center. DELIVERY, SET-UP, and PICK UP: Contractor must be able to deliver seven days per week, 24 hours per day. Contractor shall deliver and set up the specialty bed/mattress within four (4) hours of the rental order being placed by the Erie VA Medical Center. Contractor must pick up bed/mattress that are discontinued for an individual patient within eight (8) hours of being contracted by the Erie VA Medical Center. All items delivered shall be clean, sanitized, and ready for immediate patient use. Vendor utilizes specified and traceable infection control and quality control guidelines as set forth by vendor operations, Accreditation Commission for Health Care (ACHC), and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards for both pre-delivery inspection (PDI) and pre-maintenance inspections (PMI). All items shall be delivered to the distribution center shipping dock, and then taken directly to the nursing unit that placed the order. DELIVERABLES and SPECIFICATIONS: Burke Tri-Flex II Bariatric Platform: 37 Width x 86 Length 48 Width x 86 Length Frame: 93 7/8 Long 40 ¾ Wide Caster to Caster Fully Electric: Modular Electronics 37 Patient Surface Width for Transport 48 Patient surface Width for in room use UL 60601-1/IEC 60601-2-38 and CE Mark Capacity: 1000 lbs. Hospital Grade Electrical Plugs Low Voltage/High Efficiency Low Power Consumption 1.6 amps Heavy Duty 6 x 1 ¼ Steer and Lock Casters Multiple Positions: Trendelenburg/Reverse Trendelenburg, Hi-Lo: 14 to 28, Cardiac Positioning, Independent Head & Knee Positioning Integrated Scale System Compact Fold & Roll 1-person delivery system 2 Widths in 1 Frame 37 to 48 east slide, expand/contract 3 & 4 Corner Trapeze Frame Setup Impulse Drive System Attendant Control Angle Indicators Battery Back Up CPR Release Mechanism Easy Patient Egress at Foot or Side of Bed Able to accommodate a multitude of hospital mattresses (see list under additional Specifications)* Burke Tri-flex II Bariatric Platform 37 Width x 86 Length with trapeze 48 Width x 86 Length Frame: 93 7/8 Long 40 ¾ Wide Caster to Caster Fully Electric: Modular Electronics 37 Patient Surface Width for Transport 48 Patient Surface Width for in room use 48 Patient Surface Width for in room use UL 60601-1 / IEC 60601-2-38 and CE Mark Capacity: 1000 lbs. Hospital Grade Plug Low Voltage/High Efficiency Low Power Consumption 1.6 amps Heavy Duty 6 x 1 ¼ Steer and Look Casters Multiple Positions: Trendelenberg/Reverse Trendelenberg, HI-Lo: 14 to 28, Cardiac Chair Positioning, Independent Head & Knee Positioning Integrated Scale Systems Compact Fold & Roll 1-person delivery system 2 Widths in 1 Frame 37 to 48 easy slide, expand/contract 3 & 4 Corner Trapeze Frame Setup Impulse Drive System Attendant Control Angle Indicators Battery Back up CPR Release Mechanism Easy Patient Egress at Foot or Slide of Bed Capacity: 1000 lbs. Able to accommodate a multitude of hospital mattresses (see list under additional Specifications)* Spirit Select Low Bed- CHG Height of mattress deck to floor low position: 10 Height of mattress deck to floor-high position: 35.25 Overall Bed Length: 91.75 Overall Bed Width: 40 Mattress Deck Length: 80 Mattress Desk Width: 35.5 Therapeutic Weight Limit: 400 lbs. Battery Back Up CPR Release Mechanism Angle Indicators Attendant Control Patient Lock Outs Footboard Staff Control Panel Trendelenburg/Reverse Trendelenburg functions Meets all PCA Entrapment Guidelines Antibacterial Surfaces Backlit Staff Controls Advance Power Supply Status Indicator Scale System Nightlight Able to accommodate a multitude of hospital mattresses (see list under additional Specifications)* Spirit Select Low Bed with 84 Height of mattress deck to floor low position: 10 Height of mattress deck to floor-high position: 35.25 Overall Bed Length: 91.75 Overall Bed Width: 40 Mattress Deck Length: 80 Mattress Deck Width: 35.5 Therapeutic Weight Limit: 500 lbs. Battery Back Up CPR Release Mechanism Angle Indicators Attendant Control Patient Lock outs Footboard Staff Control Panel Trendelenburg/Reverse Trendelenburg functions Meets all FCA Entrapment Guidelines Antibacterial Surfaces Backlit Staff Controls Advance Power Supply Status indicator Scale System Nightlight Able to accommodate a multitude of hospital mattresses (see list under additional Specifications)* Total Care Bariatric Plus w/air Low position- sleep deck to the floor: 19 (48.2cm) High position- sleep deck to the floor: 38 (94.0cm) Maximum overall width: 44.5 Maximum overall length: 81.5 -93.5 Patient weight capacity: 500 lbs. Pressure redistribution air surface Microclimate technology surface Intellidrive powered transport ability Four-wheel braking and brakes lock both rolling and swiveling Turn Assist uses the bed s pressure redistribution surface to protect the patient Color Touch Screen Graphic Caregiver Interface (GCI) (Large, touch screen control panel to operate scale, bed exit, etc.) CLRT, tilt table position, Full Chair position, chair egress with stand assist, patient Sleeping surface: Low air loss 72 -84 L x 40 W x11 H Safety listing is UL60601-1 Power requirements: 120v, 60 cycles AC, fuse: 15A, Max current: 9.9A Point-of-Care ® side rail controls Head-of-Bed alarms (30 °-45 °) Head and Trendelenburg angle indicators: Head section: 0-65 degrees; knee gatch: 0-20 degrees; max trend/reverse trend: 15/15 degrees Chair position: (Head-Seat-Foot-Thigh): 50-65 degrees, 0-20 degrees, 0-10 degrees, 10 degrees and Egress position (Head-Seat-Foot-Thigh): 65-75 degrees, 0-10 degrees, 70-85 degrees, 10 degrees Bed Exit Battery Backup In-bed scale within 1% of patient weight accuracy from any position Radiolucent sleep deck Flex foot mechanism ALE Patient helper trapeze, floor to top 81.5 Optional wearable patient pendant Optional low air loss surface with turn assist Able to accommodate a multitude of hospital mattresses (see list under additional Specifications)* *Important Beds must be able to accommodate the following mattresses: Alternating air mattress Alternating air mattress for bariatric patients Alternating air mattress with lateral rotation ( LR ) Alternating air mattress with lateral rotation for Bariatric patients Alternating air mattress with low air loss ( LAL ) Alternating air mattress with low air loss for Bariatric patients Alternating air mattress with low air loss and lateral rotation Alternating air mattress with low air loss and lateral rotation for bariatric patients Alternating air mattress with continuous lateral rotation and without lateral and without low air loss for pulmonary patients Alternating air mattress with continuous lateral rotation and without low air loss for pulmonary, Bariatric patients Air fluidized mattress Air fluidized mattress for Bariatric patients Able to accommodate extra-long mattresses, if the need arises FIELD SERVICE PROGRAM: Service will be provided by the contractor s distribution center closest to the Erie VA Medical Center. Inpatient delivery response time is four (4) hours or less from the receipt of order, with an estimated delivery time given at the time of the order. Inpatient pick up response time is eight (8) hours or less from the time the call is placed for pick up. Barring any simple resolution or future corrective action plan, a physical onsite service response will occur within four (4) hours from the original service call. ROUTINE QUALITY ASSURANCE SUPPORT: Contractor staff will provide weekly quality assurance rounds at the Erie VA Medical Center. All site visits must be scheduled with the COR. Contractor service professional will check equipment and ensure that the equipment is operating correctly and as needed. Any and all findings will be reported in writing to the COR and the nursing supervisor on duty for that unit upon completion of the inspections. MAINTENANCE AND REPAIR: Contractor will be responsible for providing the Erie VA Medical Center with functional and safe equipment at ALL TIMES, and therefore will provide all routine maintenance and repair work performed on rental units at no charge to the Erie VA Medical Center Contractor will replace any unit. Response time is four (4) hours or less from receipt of maintenance order, with an estimated repair time given at the time of the order. EXTENT OF OBLIGATION: The government is obligated only to the extent of authorized rentals placed against this agreement and shall not be liable in any manner for any unauthorized purchases made by Government employees. The contractor shall be responsible for confirming that bed rental orders are placed by authorized individuals. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE ORDERS: A list of individuals authorized to place bed rental orders under this agreement Identified by name, work area, phone number and email address- will be furnished to the Contractor b the Contracting Officer or Contracting Officer Representative by a separate letter and updated on an as needed basis. Bed rental orders received by the Contractor from personnel not listed will not be honored. INVOICES: All invoices under this agreement will be submitted by the 5th day of the month for all rentals made during the previous month. Invoices shall contain the following minimum information: Patient Name Patient Room Number Type of Bed Provided Purchase Order and/or serial number Delivery Date Pick Up Date Total Number of Rental Days Cost Per Daily Rental Any Applicable Discounts Total Balance Due All Invoices Must Be submitted electronically thru Tungsten Network for payment by: Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9791 TRAINING Once the beds have been received at the Erie VA Medical Center, the vendor will coordinate with the Contracting Officer Representative (COR), a date and time to provide an onsite in-service for available Medical Center Staff on the bed operations to include any and all equipment. The in-service must occur within 1 week of the receipt of the beds. Prior to the onsite in-service, the vendor will ensure that their employees providing the onsite in-service under this contract complete the Privacy Awareness training and submit the completion certificate(s) to the Contracting Officer Representative (COR) at the Erie VAMC. The Department of Veteran Affairs, VA must comply with all applicable privacy and confidentiality statutes and regulations. One of the requirements in VA is to have all personnel trained and annually on privacy requirements. Privacy represents what must be protected by VA in the collection, use, and disclosure of personal information whether the medium is electronic, paper or verbal.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/36C24418Q9129/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24418Q9129 36C24418Q9129.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4085329&FileName=36C24418Q9129-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4085329&FileName=36C24418Q9129-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Erie VA Medical Center;135 East 38th Street Boulevard;Erie, PA

Zip Code: 16504
 

Record

SN04823505-W 20180216/180214231815-440672b887ffab97e9b82778f6f240f0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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