Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 22, 2018 FBO #5963
DOCUMENT

C -- Update, Refine, and Convert the ‘Prototype for Standardized and Construction of Community Based Outpatient Clinics into a Design Guide and Update Space Planning Criteria (PG-18-9) Equipment Guide List (PG-18-5), and Space Measurement STDS - Attachment

Notice Date

3/20/2018
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Office of Construction and;Facilities Management (003CB4);425 I Street, NW;Washington DC 20001
 

ZIP Code

20001
 

Solicitation Number

36C10F18Q0611
 

Response Due

3/23/2018
 

Archive Date

4/2/2018
 

Point of Contact

Deborah Faulkner
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought Notice. This notice does NOT constitute a request for proposal or request for quote. This Sources Sought Notice is a market research tool being utilized to determine if there are a sufficient number of qualified vendors for set-aside prior to issuing a request. In conjunction with Public Law 109-461, the Office of Construction and Facilities Management (CFM) are seeking vendors in the following: Service Disable Veteran Owned Small Business (SDVOSB) Veteran Owned Small Business (VOSB) This is not a solicitation for proposals and no contract will be awarded from this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement. All responses will be provided by an e-mail response. No presentations will be scheduled. CFM is conducting market research for Subject Matter Expert (SME) Consultants to Update, Refine, and Convert the Prototype for Standardized Design and Construction of Community Based Outpatient Clinics (May 16, 2014) into a Design Guide and Update Space Planning Criteria (PG-18-9), Equipment Guide List (PG-18-5), and Space listed in the scope of work (SOW). The following requirements are as follows: The Consultant shall substantiate the following: The Consultant shall have a proven track record of a minimum of three (3) years working experience with the Prototype and shall demonstrate this track record, of knowledge and working experience in the use of the Prototype for the planning and design of VA Outpatient Clinic facilities, including but not limited to current and substantial experience in developing programs for design (PFD), outpatient medical functional planning, equipment planning, and the planning and design of all building and engineered systems (i.e. HVAC, electrical, plumbing, information technology, security, etc.). The Consultants experience provided in response to this qualification must include specifically VA Outpatient Clinic planning, design, and construction documentation and also include the implementation of the Prototype in these Outpatient Clinics. The Consultant shall demonstrate their understanding of the Prototype for Standardized Design and Construction of Community Based Outpatient Clinics and the purpose behind such a study for VA. A thorough understanding of the benefits of Prototypical planning and design standards must be demonstrated. The Consultant shall have a proven track record in the planning and design of healthcare facilities, in general, in public and/or private sector healthcare systems. Of particular importance is the Consultants experience and expertise in space programming and planning and the understanding of the functional relationships required in healthcare facilities to provide state-of-the-art health services. The Consultant shall demonstrate experience occurring within the past seven (7) years only. The Consultant shall demonstrate their understanding of the development of flexible, adaptable facilities that will allow VA to reuse and re-purpose facilities to readily respond to changes in the delivery of care. Flexibility and reuse of facilities are critical criteria in the development of VA facilities. The Consultant shall demonstrate the teaming and experience to collaborate with VA in the update and development of these standards for VA Outpatient Clinics. The Consultant shall be a team of licensed architects and engineers with legal privilege to provide professional consulting services in at least one state, commonwealth, or the District of Columbia, of the United States. The Consultant shall have thorough understanding and knowledge of VA Design and Construction Information, including but not limited to the various Program Guides (PG) documents on the TIL. PARTIES INVOLVED Consultant B. Contracting Officer: (003C4) C. Contracting Manager (COR): TBD (003C2B) D. Project Manager: TBD (003C2B). E. Technical Task Manager: TBD (003C2B) F. VHA Specialty Advisors/SMEs National Program Office Patient Care Services and Primary Care Services G. Office of Capital Asset Management and Engineering (OCAMES) H. Office of Real Property Service SCOPE OF WORK BEFORE DESIGN GUIDE The following improvements and updates will need to be made to the Prototype, Space Planning Criteria, and Equipment Guide List prior to conversion into the Design Guide. Confirm and update information, as necessary. to address staff offices and workstation spaces and sizes as part of the Reduce-the-Footprint initiative, to align the Prototype spaces and work areas with the allowable square footage per VA policy. This information has been updated in the PG-18-9 Space Planning Criteria Chapters currently posted on the TIL. Hold six (6) working group meetings attended by CFM, VHA Advisors, and contract A/Es who have experience working with the Prototype in order to obtain feedback, lessons learned, and best practices on the process, the prototype design, and the outcomes. These working group meetings will either be held in conjunction with the travel described in this SOW, or will be held virtually or a combination of both. No travel will be required for working group meetings alone. Create a list of suggested changes to the Prototype for approval by CFM. Upon approval, implement the approved changes into the new Design Guide. Ensure that the following subject matters are addressed: Two-story designs Daylighting opportunities for staff work areas and other work area improvement ideas. Space modularity concepts that facilitate the ability to plug optional functional programs into the planning/design framework Opportunities to reduce patient and staff walking distances Opportunities to reduce the factor between net usable square feet (NSUF) and gross square feet (GSF), which will assist VA in reducing its costs per NUSF Differences between the criteria to be used in the Build-to-Suit Design Guide and the Outpatient Clinic Leases of Existing Space Design Guide Analyze the width of the Teamwork Zone to determine the most efficient dimension based on FTEs per NSF Create a new prototype design for a CBOC of 100,000 NUSF (CBOC 100K) for use in all Design Guide Chapters 1 and 2 (as defined in item I, C, above). And a new prototype design for a CBOC of 10,000 NUSF (CBOC 10K) for use in the Design Guide chapters for VA owned outpatient clinics and outpatient clinics in existing lease space. Work with subject-matter experts (SMEs) to refine the definition of NUSF and apply that definition to all Prototype designs to yield an NUSF for each design as well as a rentable square feet (RSF) number (to be calculated based on General Services Administration (GSA) standards) in addition to GSF. Produce a floor plan for each design that has NUSF and RSF visually highlighted. Analyze the effectiveness of using NUSF and create a set of pros, cons, and recommendations as to VA switching or converting to another space measurement standard that is more widely used by Federal agencies. Update abbreviations to show current VA abbreviation convention (see recent Design Guide (DG) updates on the TIL). Abbreviations shall contain VA standard definitions as well as those pertaining to PACT / CBOC services specifically. Legends and Symbols shall comply with current National CADD Standards and mirror those in recent DG updates. Create a section of the Design Guide that sets forth an equation or other means of calculating the necessary acreage to situate each Prototype design, based on NUSF, the number of parking spaces required, and site circulation. This information will be used by VA when advertising its requirements for leased facilities. In the Design Guide, expand and elaborate on Section 8: Off-Site Construction Methods and if any impact on the Prototype designs. Advise and provide VA with recommendations of any current and future healthcare trends, codes, and construction practices relevant to this work. Provide and analysis of applicable codes and related critical issues that may critically effect the revision of the documents in this work. Update PG 18-9 Space Planning Space Criteria Chapter 265 for PACT / Outpatient Clinic Services: 1. Space Criteria update development shall be based on current VA Policies, Directives, and Handbooks, lessons learned as stated above, the latest work of this nature being developed in the private sector healthcare market, including all applicable guidelines, codes, and standards for this facility type. The current Space Criteria was established with a baseline metric that the core PACT module contains four (4) Teamlets. This baseline metric will be evaluated as part of this project as information from current operating sites indicates that 5 five (5) or six (6) teamlets per PACT Module may represent a more efficient operating model. The revised Space Planning Criteria Chapter shall allow of the sizing of the individual specialty services based on workload, staffing, and mission. The current chapter is based on one size for the specialty service for the One PACT Prototype, another specific size for the Two PACT Prototype and so on. This has not proven to be an effective programming methodology on projects designed to date. The Space Planning Criteria Chapter shall maintain the following organization: Section 1 - Purpose and Scope. Section 2 Definitions. Section 3 Operating Rationale and Basis of Criteria Section 4 Program Data Required (Input Data Questions). Section 5 Space Criteria. Section 6 Planning and Design Considerations. Section 7 Functional Relationships Section 8 - Functional Diagram(s) Section 1: Purpose and Scope: update to reflect the functionality of the Outpatient Clinic (OPC) / Community Based Outpatient Clinics (CBOC). Section 2: Definitions: update to reflect the scope of definitions as contained in recent chapter updates and to include any OPC / CBOC specific definitions as appropriate. Organize Definitions into those that are General planning, design, operational terms and Specific definitions that are specific to CBOCs and Outpatient Clinics Section 3: Operating Rationale and Basis of Criteria: Confirm the Operating Rationale and Basis of Criteria based on an assessment of the current VA PACT and Community Based Outpatient Clinic Policies and Directives and including all applicable guidelines for these services, in collaboration with VHA Advisors. Section 4: Program Data Required will be developed by the A/E contracted to implement the Space Criteria into SEPS and is not included in this SOW. Section 5: Space Criteria, i.e. Room/Space list, contained in this Section shall be ordered based on the typical functional area structure as contained in Chapters currently on the TIL. (see Item E, 4, below) Every room/space shall have a unique Room Code (RC) coordinated with the room codes currently in Space Criteria Chapters and in the Space and Equipment Planning System (SEPS) as well as an appropriate Room Name (RN) reflective of the function of the room. Recently completed Space Planning Criteria Chapters will be utilized as the basis for all room naming conventions (see Item E, 4, below), i.e., for new rooms being added and to coordinate existing room names remaining. In cases where there is the need to create new RCs; the Consultant shall provide a temporary placeholder room code determined in conjunction with the project team for this Task Order. For every room/space in Section 5 of the chapter, provide the following: Room Name. Room Code, using either an existing room code or a temporary placeholder room code Net room/space area in both imperial and metric units - Net Square Feet (NSF) or Net Square Meter (NSM). Net room/space area is defined as the floor area inside of wall/partition. Room/Space Criteria Statements: The room/space criteria statements (shall be provided in italics text) shall be driven by mission, workload, and staffing inputs developed through collaboration with the VHA Advisors and CFM. Example of room/space criteria statement: Minimum NSF; provide an additional 60 NSF for every increment of four Operating Rooms (of any type) greater than four. Room Comments/Descriptions (non-space criteria related) shall be provided in block text as needed. The room comments are provided to confirm/clarify the specific function for a room/space. Example of Room Comment/Description: This space will be designed as a place for patients, family and staff to obtain resources, learn more about a patient s condition, access the internet and email, read, relax, and conduct personal business. Section 6: Planning and Design Considerations shall be developed to provide key considerations in summary type format that are deemed key to PACT and Outpatient Clinic services; such as the Departmental Net to Gross (DNTG) factor, along with any additional information relative to the chapter. Section 7: Functional Relationships matrix shall be reviewed with the Project Team and identify key relations as determined by the team. These Functional Relationships shall be those required within a Community Based Outpatient Clinic. Section 8: Functional Diagrams shall be conceptual representations of the interrelationship of the Functional Areas (FAs) and key rooms/spaces. The Consultant shall develop room test-fits showing all room/space equipment and room contents to illustrate and confirm the size of the room identified will accommodate the room/space functional needs. The room test-fit (RTF) diagrams can be utilized as the basis for the Room Templates in Section IV, B., below, at the Consultants choosing. Each RTF shall contain the floor plan of the room/space, with the room contents (equipment, furniture, and furnishings, etc.) drawn to scale and notated to match the PG-18-5. The RTF shall be properly labeled with the Room Code, Room Name, and scale. The RTF shall illustrate all appropriate clearances, turning radii, door swings, etc. Implementation of the space criteria into SEPS and the development of Program Data Required and Data Input Statements will be based on the new room condition format developed during CY2017. The Consultant is expected to understand and implement the revised space criteria based on this new VA format. Information on this format will be provided prior to project commencement. The Consultant will provide reasonable/realistic answers to the Data Input Statements for three projects (small, medium and large). A SEPS Program for Design will be run using this input data for the three projects to obtain space projection results. The Consultant shall review the results of these test projects with VHA and CFM representatives and reach a consensus relative to the reasonableness of the test results. Revise and update PG 18-5 Equipment Guide List: The PG 18-5 update shall include the content assignments i.e. the list of furniture, medical equipment, and furnishings for each Room Code. The Consultant shall collaborate with the VHA Advisors and CFM in confirming, updating, and/or developing the Equipment/Room Contents Guide List for every unique Room Code in the Space Planning Criteria Chapter. Provide the following information for all equipment items: Unique JSN Item Name Unique JSN Number (placeholder JSN#) Item quantity (in the room/space) Item Acquisition / Installation code (Logistical Category) Item Description For each new equipment/room contents item a placeholder JSN will be included in the spreadsheet. Final JSNs will assigned by CFM s Equipment Specialist as the work progresses. Identify three (3) manufacturer for each new item as representative of or as an or equal for all new or updated items. Provide cut-sheets from each manufacturer and retail cost data. SCOPE OF WORK DESIGN GUIDE The following work comprises the creation of the Design Guide from all the aforementioned work and resources. Update and Refine Prototype for Standardized Design and Construction of Outpatient Clinics / Community Based Outpatient Clinics into a TIL version Design Guide. The Consultant shall develop a single new Design Guide containing chapters / sections for: 1. Build-to-suit leased outpatient clinics; 2. Owned outpatient clinics; 3. Outpatient clinic leases of existing space; 4. Standard information applicable to Chapters 1, 2, and 3. Build-to-Suit (BTS) Leased Outpatient Clinics: The Consultant shall develop a Chapter for Design Guide information for BTS Leased Outpatient Clinics. The BTS Lease Chapter is aimed at providing information to VA staff, A/E consultants, and lessors/developers for design and construction of leased OPCs / CBOCs. The BTS Lease Chapter will incorporate relevant sections of the existing Lease-Based Outpatient Clinic Design Guide but will not contain the template Solicitation for Offers document contained in that design guide. It will conform to best practices for leased facilities and set forth federal and industry minimum requirements as deemed acceptable by VA / CFM. The BTS Lease Chapter must conform to the standards and specifications that VA is setting forth in its Solicitation for Offers document. The new BTS Lease Chapter will be based on the Prototype, updated as described in this SOW, and shall include the following content described in Item B below. Owned Outpatient Clinics: The Consultant shall develop a Chapter for Owned Outpatient Clinics (ODC). The ODC Chapter is aimed at providing information for the design and construction of stand-alone Owned Outpatient Clinics, or an Outpatient Clinic that is incorporated into a VA Medical Center. The Owned Outpatient Clinic Chapter will be a new document, based on the Prototype, updated as described in this SOW, and shall include the content described in Item B below. Existing Space Leased Outpatient Clinics: The Consultant shall develop a Design Guide Chapter for Existing Space Leased Outpatient Clinics. The Existing Lease Design Guide (ELDG) is aimed at providing information to VA staff, A/Consultants, and lessors/developers for design and construction of leased Outpatient Clinics that take place through renovation of existing space. The ELDG Chapter will be a new document that operates in concert with the most recent General Services Administration (GSA) lease documents i.e. the Request for Lease Proposals. It will conform to best practices for leased facilities and set forth federal and industry minimum requirements as deemed acceptable by VA / CFM. The new ELDG Chapter will be based on the Prototype, updated as described in this SOW, and shall include the content described in Item B below. The Design Guide (DG) provides functional and technical planning and design information in narrative format and detailed information for a selected number of rooms/spaces in the Clinic, and is aimed at providing information to VA staff and A/E consultants developing a construction project for a VA. This DG will be a variation of the standard DG formats currently on the TIL. The Consultant in collaboration with CFM and VHA will determine the organization/format of this document. It is envisioned that the DG has generic information that will be applicable to all three CBOC types and also information that is relevant only to a particular CBOC type, which will be contained in one of the three Chapters. The information in the DG shall include the following at minimum: Foreword and Acknowledgments: Abbreviations shall show current VA abbreviation convention as used in recent DG updates. Abbreviations shall contain VA standard definitions as well as those pertaining to OPC / CBOC services specifically. Legends and Symbols shall comply with current National CAD Standards and mirror those in recent DG updates. The Foreword is written by CFM. Narrative: The narrative shall refer to the General, Functional, Technical, and Safety considerations for the spaces in these chapters for design of new CBOC projects. Functional Considerations relate to Space Planning and Operations. Technical and Safety Considerations refer to Architectural, Structural, Equipment, MEP, Life Safety, Energy Conservation, Communications, Waste Management, etc. Room Templates: Each graphic component: floor plan (FP), reflected ceiling plan (RCP), and interior elevations (IE) in this section shall be represented at an appropriate scale so that it can fit in an 8 ½ x 11 page including title-block. Building Information Modeling (BIM) shall be utilized for Room Templates. CADD files of the following drawings are also required. For each selected Room, the Consultant shall develop the following: Floor Plans (FPs): shall show a two-dimensional representation of the room, to scale, with overall dimension strings; it shall show access / egress into room/space and all fixed and movable equipment, Room Contents, coordinated with PG 18-5, including their JSN tag and item name. It shall also show all clearances, wheelchair turning radii and any other additional information per applicable Codes and Guidelines. It shall also show location of light switches, data / signal / communication, medical gases, electrical outlets, etc. The Room Name, Room Code, net square feet (NSF) and net square meters (NSM), and a graphic scale shall be indicated in the title-block of the page. Reflected Ceiling Plans (RCPs): shall be shown at the same scale as the Floor Plans; they shall indicate the ceiling type and ceiling grids, if applicable, locations of mechanical diffusers, lighting fixtures and light switching arrangements, and all other ceiling mounted equipment. Locations and quantities of ceiling mounted equipment and utilities shall be coordinated with the requirements of respective VA Design Manuals and other VA documents. Interior elevations (IEs): shall show locations of all Room Contents, utilities, lighting, power, signal, electronic security outlets etc. It shall show all critical mounting heights for relevant contents. Room Data Sheets shall provide a summary of Architectural, Structural, Lighting, Power, Communication / Special Systems, Heating Ventilating and Air Conditioning (HVAC), and Plumbing and Medical Gases in a clear, detailed and consistent manner and in the same format as contained in current Design Guide documents. Consultant shall coordinate information in this section with VA-CFM representatives, current/future codes, current / future practices and materials, and other VA Standards. The Room Content List (RCL): shall be the corresponding information developed for the PG 18-5 for this chapter and shall be included here for reference and ease of use. A total of 15 rooms shall be developed as Room Guide Plates to include the following: 1. Examination Room 2. Procedure Room and Toilet Room 3. Shared Medical Appointment Room 4. Consultation Room 5. Lab and Blood Draw (2 PACT Prototype) 6. Pharmacy (2 PACT Prototype) 7. PM&R Gym (3 PACT Prototype) 8. Eye Exam Room 9. PACT Staff Team Work Area (for 1 PACT Module) 10. General Radiology 11. 5 Others TBD. Functional Diagrams: BTS Lease Clinics and Owned Outpatient Clinics Chapter: The DG work will refine the three (3) existing Prototype plans based on lessons learned and VHA / CFM input and develop a new prototype for a OPC / CBOC 100K of 100,000 NUSF. Functional diagrams shall incorporate overlays of optimal flow patterns for patients, staff, visitors, and equipment/supply/waste logistics. Ensure that the following subject matters are addressed: Two-story designs Existing Space Leased Outpatient Clinic Chapter: develop a new prototype for a CBOC 10K of 10,000 NUSF. GENERAL ITEMS AND INFORMATION Throughout this work, the Consultant shall: Coordinate and ensure accurate information shown in all documents for PG 18-9, PG 18-5 and PG 18-12. Work collaboratively with VHA Advisory Committee, CFM and other VA representatives in order to fully understand and be informed of the VA s needs. Format the Space Planning Criteria Chapter & Equipment Guide List, and Design Guides to follow VA formats, as identified below. VA formats for these VA standards will be available for the Consultant at the Kick-Off Meeting and electronically on the TIL. Space Planning Criteria Chapters: Those currently on the TIL with a revised dated of October 1, 2016 represent the current format for Space Planning Criteria Chapters. In addition, a new header / footer format was developed in FY17. This will be provided to the Consultant at the project kick-off. Equipment Guide List: a deliverable of this Task Order is to update the Equipment / Room Contents list utilizing as a baseline the current Equipment / Room Contents for this Chapter in SEPS. The implementation of the updated Equipment Guide List in SEPS will be done by CFM. The final deliverable for this task item will be an output report (Excel) from SEPS to populate the TIL PG-18-5. Design Guides: As previously mentioned the format for this Design Guide will follow a different form to accommodate the three Chapters containing the specific information and requirements for the three clinic scenarios. It is the expectation of this Task Order that the level of graphics and imagery contained in the Prototype Study is to be continued in this Design Guide to enhance the written text. Utilize English units of measurement with corresponding metric equivalents (soft-metric) units in brackets. Perform surveys, interviews, meetings, site visits (to VA facilities and/or private sector facilities) and collect data from pertinent VA and private sector sources to establish a baseline and operational requirements. Site visits shall be conducted at the following VA Medical Centers and surrounding area. These locations have been identified as placeholders for the purposes of determining the resources required. The final locations may vary from those indicated. Tampa VAMC / Orlando VAMC and vicinity Salisbury, NC VAMC and vicinity (Including Charlotte, Kernersville, Winston-Salem) Palo Alto VAMC and vicinity (Monterey, San Jose CBOCs) Reading, PA or similar small CBOC in leased space. Identify new planning and design concepts and provide pertinent reference and/or copy of reference to industry technical information and documents, and/or specifications in support of proposed changes. The Consultant shall coordinate, communicate, and facilitate the project with VA staff, other VA consultants working on other VA projects (as directed by VA), and other project team members to: Ensure that the deliverables are at their highest level of accuracy and consistency in terms of technical information and established format. Confirm project scope, schedule, team members, participants, communications, documentation, and deliverables. Establish and maintain the project schedule and project protocols. Update and distribute the project schedule monthly. Prepare and distribute meeting agendas, minutes, and other meeting documentation, including teleconferences and other official activities. Prepare data for publication in VA Technical Information Library (TIL) on CFM web site. The format for each document shall be in native file format (doc, xls, dwg, etc.) and in PDF format. Participate in meetings, electronic mailing, and telephone/conference calls with the VA staff. Attend meetings with VA s Workgroup in VA CFM Headquarters, Washington, D.C. as follows: One-half (1/2) day Kick-off Meeting. Progress meetings at 30% and 60% completion. The entire Consultant team is not required to be on-site for these reviews. A 90% review, using a page-turn format between CFM and Consultant. One (1) one-day Executive Summary final presentation. Every other week, teleconference call coordination meetings (assume a two hour duration) for the duration of the Period of Performance. If possible these meetings can also be face to face for those team members located in the vicinity of Central Office CFM. The meetings identified in Section III., B., above shall take the place of 6 of the Every other week teleconference calls identified above. Comply with Section 508 of the Rehabilitation Act of 1973, and all other applicable laws, regulations and guidelines of authorities having jurisdiction. Refer to http://www.section508.gov/. 508 Compliance formatting shall be included starting with the 30% Deliverable documents. This work must be done in coordination with CFM s Website Manager to ensure the deliverable documents are fully 508 compliant prior to 100% completion of the project. Follow Federal Acquisition Regulations (FAR) Part 11 for modifying any existing or developing any new information. FAR web site http://www.arnet.gov/far/. Submit a proposed project schedule in Microsoft Project to the VA for review prior to the Kickoff Meeting, including the following milestones at the minimum: Formal meetings, and/or tele-conference calls. Site Visits as required in Section III, E, 7 of this Statement of Work. Document submittals and VA review periods. Executive Summary final presentation. Other events that require participation of VA personnel. Include milestone meeting dates with other VA Consultants (if any). All data files, and access to user tools shall be provided to VA in the proper VA format, and media for VA unfettered distribution and use. Provide text in Microsoft Word or InDesign and Adobe PDF formats; drawings and graphics in RVT,.DWG, DWF and Adobe PDF formats; charts, formulae and data in Microsoft Excel and Adobe PDF; slide presentations in Microsoft Power Point. Final deliverables for VA Space Planning Criteria Chapter & Equipment Guide List, and VA DG shall be in proper VA established format, VA accessibility requirements, and compatible for TIL website publication and SEPS implementation. Provide a final Executive Summary presentation to include, at minimum, project process overview, major design issues, critical elements and how the VA Space Planning Criteria Chapters & Equipment Guide Lists and VA DG support the enhancement of health care delivery. Illustrate the major changes in the updated standards compared to the standards currently onthe TIL. DELIVERABLES AND PERIOD OF PERFORMANCE Deliverables: Deliverables shall be three (3) submissions of all documents for PG 18-9 - Space Planning Criteria, PG 18-5 - Equipment Guide List & PG 18-12 - Design Guide at 30, and 60 and 90% complete and a 100% final submission are required. For each of the three submissions, the consultant shall provide VA with three (3) sets of color hard copies (delivered in 3-ring binders), and two (2) CD-ROMs at least twenty-one (21) calendar days prior to the progress review meetings. For the 100% final submission of all documents, the consultant shall provide VA with five (5) sets of color hard copies (delivered in 3-ring binders), and two (2) CD-ROMs. Deliverable electronic documents shall be in proper electronic software: Space Planning Criteria: Microsoft Word / InDesign and PDF Equipment Guide List: Microsoft Excel and PDF Drawings: CADD (.dwg), BIM (.rvt) and PDF. Copies of references used to support major planning and design concepts to industry technical information and documents, and/or specifications to support major planning and design concepts. It is envisioned that the Task Order development process will be a review in progress to allow the entire project team to monitor and contribute to the development of the standards, reviewing and tracking development progress. This review in progress approach assists to minimize the comments and feedback at the time of Progress submittals thus shortening the review required at the Progress submittal step. Period of Performance: Contract term for this Task Order is 365 calendar days from the day of contract award date. The North American Industry Classification System (NAICS) Code is 541310 Architectural Services, with a Small Business Size Standard of $7.5 million. Information sought: Response to this announcement shall not exceed 10 pages and should include the following information: (1) A tailored capability statement indicating the firm s ability to provide a related services; (2) The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc,) pursuant to the applicable NAICS code; (3) Information should be provided electronically in a Microsoft Word or Adobe PDF format. All respondents should be registered on the SAM located at https://www.sam.gov/portal/SAM/#1 and Vendor Information Page https://www.vip.vetbiz.gov/. Please email your response to deborah.faulkner@va.gov with the subject line Sources Sought Notice# 36C10F18Q0611 by 4:00 pm est., March 23, 2018 Respondents will NOT be notified individually of the results of the notice. Important Notice: It should be clearly understood that this a Sources Sought notice is not an award or commitment by the Government. The offerors are further advised that funding may not become available.
 

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