SOURCES SOUGHT
41 -- AC Repair - Sources Sought
- Notice Date
- 3/27/2018
- Notice Type
- Sources Sought
- NAICS
- 333415
— Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Contracting Office
- Department of the Air Force, Air Force Global Strike Command, 7 CONS, 381 Third Street, Dyess AFB, Texas, 79607-1581, United States
- ZIP Code
- 79607-1581
- Solicitation Number
- FA-4661-18-Q-0070
- Point of Contact
- Corey T. White, Phone: 3256968031, Teresa Elsbree, Phone: 3256963551
- E-Mail Address
-
corey.white.2@us.af.mil, teresa.elsbree.2@us.af.mil
(corey.white.2@us.af.mil, teresa.elsbree.2@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- AC Repair 1. DESCRIPTION OF SERVICES: The contractor shall provide all labor, equipment, tools, material, supervision, and all other necessary items to Remove existing cooling system and Install one (1) Direct Expansion (DX) split system equipment to include at a minimum one (1) 3-ton up flow spilt unit system w/ fabricated return filter base/directed air flow on top and electrical support at bldg. 8202, flight sim training room 36. The contractor shall perform the same procedure to Remove existing cooling system and Install one (1) Direct Expansion (DX) split system equipment to include at a minimum one (1) 3-ton up flow spilt unit system w/ fabricated return filter base/directed air flow on top and electrical support at bldg. 8202, flight sim training room 42. Finally, the contractor shall provide all labor, equipment, tools, material, supervision, and all other necessary items to Repair existing cooling system refrigerant leak and charge empty 3.5-ton A/C unit with R-22. 1.1The contractor shall be responsible for coordinating with the building occupants through the facility manager to ensure there will be minimum interruptions to their daily mission. 1.2The contractor will comply with the NSPC (National Standard Plumbing Code), NEC2017 (National Electrical Code), Heating Ventilation Air Conditioning standards, Occupational Safety and Health Administration standards (OSHA), National Fire Protection Association (NFPA), and EPA (Environment Protection Agency) Regulations. 1.3The contractor shall install two (2) DX cooling systems. Cooling systems will be minimum 3-ton cooling capacity and be (cooling only) spilt system. The contractor shall fabricate a floor mount to the newly installed indoor units that will secure to the floor. The contractor shall ensure the newly installed split units will be factory charged with refrigerant R-410A. The contractor shall install new hard drawn copper piping for the DX cooling systems, for copper running through the walls the contract shall re-use existing holes. All penetrations will be sealed and covered using astatically pleasing materials that match building colors or backdrops. 1.4The contractor shall insulate the copper suction line and drain line using pre-formed fiberglass insulation up to the indoor unit. For lines running outside the building the contractor shall add aluminum jacketing to prevent damage from extreme weather conditions. 1.5The contractor shall use the existing uni-strut to secure the new copper pipe if none exists the contractor shall install uni-strut to support refrigeration lines and electrical conduits. 1.6The contractor shall supply all necessary electrical supplies to power the HVAC units. 1.7The contractor shall label breakers for the specified equipment. 1.8The contactor shall re-use the existing electrical wiring only if new units will accommodate. In the event the wiring is in any way un-serviceable the contractor shall replace the wiring. The contractor shall determine the correct voltage needed to provide power for the new split units. The contractor shall verify if the breakers in the main panel will support the new equipment. The contractor shall install a new disconnect switches on the outside wall for the condensing unit. The contractor shall install new electrical conduit from the new disconnect switch to the new outside unit. The contractor shall install two (2) new thermostats and wiring to operate the HVAC system. 1.9The contractor shall install new drain lines using existing runs/penetrations. The contractor shall ensure that the new drain lines are not a tripping hazard or blocking access to the indoor unit for any maintenance. The contractor shall ensure drain lines are secured. 1.10The contractor shall supply all necessary materials needed to complete this installation. 1.11 After installation is complete the contractor shall test the system for units design operation and provide the 7 CES POC with a copy of all equipment manuals. All testing shall be done in the presence of the contract inspector and/or contract administrator. 1.12The work area must be kept free and clear of all debris. Access to the facility or surrounding driving right of ways will not be closed off or substantially obstructed for long periods of time. 1.13 The contractor shall dispose of all construction debris off the installation and in accordance with all local, state, and federal requirements as required by paragraph 6. 1.14 The contractor shall be responsible for all damage to government property or personal property resulting from actions by contractor employees or equipment during the performance of this contract or while contractor employees are on Dyess AFB. The contractor shall warranty all work for a period of (1) year from the date of acceptance by the government. 1.15 The contractor shall have (60) business days to complete the work from the time of award. 1.16 NOTE: An AF Form 592, USAF Welding, Cutting and Brazing Permit, will be completed prior to using any flame producing equipment. Coordination will be done through the Base Fire Department. 2.HAZARDOUS CONDITIONS. During the course of performing work under this contract, should the contractor find conditions existing that prevent the performance of task specified; the Contracting Officer shall be immediately notified. A confined-space permit must be obtained through the proper authorities before entering any confined space. 3.GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide reasonable utilities and work space for the contractor to perform the requested duties. There are no covered or secure storage areas available. The contractor will provide all equipment and storage media necessary to perform tasks. 3.1.Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times. 3.2Security Police and Fire Protection. The government will provide general on-base security police and fire protection service. Security police phone extension is 696-2131 for emergencies, and 696-4100 for routine calls. Fire protection emergency phone is 117 (from on-base phone only), or 696-2117 from a cell phone. 3.3.Telephone. The government shall not provide telephone services. If available, contractor may use government phones in a case of emergencies or during field and site work. No long distance telephone calls will be authorized. 4.HOURS OF OPERATION. Working hours for the contractor will normally be between the hours of 7:30 AM and 4:30 PM excluding Saturdays, Sundays, and Federal holidays. If the Contractor desires to work during periods other than above, additional government inspection forces may be required. The Contractor must make his/her request to the Contracting Officer five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such force is reasonably available, the Contracting Officer may authorize the contractor to perform work during periods other than normal duty hours/days. 5.SAFETY AND HEALTH. All holes/pits/trenches/manway openings, etc, that are to be left open shall be surrounded with a 48 inch high mesh fence with highly visible orange plastic coating. The fence shall be securely anchored with tension wires and posts as required to prevent sagging and located a minimum of 3 feet from the opening so as to prevent an individual, should they fall across the fencing, from falling into the opening. Holes shall also be covered, when not being worked in, with three quarter inch plywood or a metal grating that will prevent small children from entering the hole. 5.1.OSHA Requirements. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual 385-1-1, dated 03 Sep 96. 5.2.State Requirements. All companies who conduct business within the state of Texas must, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas Workman Compensation Commission (TWCC), shall be submitted For Information Only (FIO) in accordance with paragraph SUBMITTAL REQUIREMENTS. In addition to meeting the TWCC requirements; the plan must also include the requirements of COE Safety Manual 385-1-1. 6.Disposition of Waste, Excess, Scrap, and Salvage Materials. The title to all waste, excess, scrap, and salvage materials generated as a direct result of this contract is vested in the Contractor - unless specifically excepted below. Further (unless listed below in exceptions), these materials shall be disposed of off the Base by the Contractor in accordance with all applicable Federal, State, and Local Regulations. Following is a list of materials (Exceptions) that will be generated as a result of this contract and shall be turned-into the Government at a location at Dyess AFB designated by the Contracting Officer: Exceptions: None. 7.Radiation Permits and Authorizations. Contractors contemplating the use of devices containing radioactive materials (i.e., soil moisture/density probes) or non-ionizing radiation producing equipment (radio frequency radiation emitters or lasers) while performing work on this contract must obtain written authorization/permit from the Dyess AFB Radiation Safety Officer (RSO), 7 ADOS/SGGB. To obtain the required authorization permit, an application to bring a radioactive device on Dyess AFB must be forwarded to 7 ADOS/SGGB, 697 Hospital Road, Dyess AFB, TX 79607-1367 (this is mailing address, physical address is 880 Third St.) or (915)696-2325/3289, at least 45 days prior to the anticipated use. Without the proper authorization, Contractors will not be allowed to bring these devices on base. Also, Contractor shall provide Bioenvironmental Engineering (7 ADOS/SGGB) a copy of contractor's radioactive materials permit and training certificates, if radioactive material will be brought onto Dyess AFB. 8.Security Requirements. 8.1.Levels of Security. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question. 8.1.1.The lowest level of security exists in "GENERAL ACCESS" areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas. 8.1.2."USAF Controlled" access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded. 8.1.3.The highest level of security on Dyess AFB is that within the "USAF RESTRICTED AREAS". These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS. Work schedule requests or changes to existing schedules for work to be performed in a "USAF RESTRICTED AREA" shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces. 8.2.Closed Base. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contracting Officer will provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces. NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the contractor. 8.2.1.Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation. 8.2.1.1.Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry, and turned over to Abilene Police Department. 8.2.1.2.The approving authority (individual on the 577) can make "ink changes" in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority. 8.2.1.3.All individuals with Dyess Form 173's will still continue to be processed via the Texas Law Enforcement Terminal System (TLETS-police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants, a copy of the Dyess Form 173 will be placed at the Tye Gate entry point. The Tye Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) or Arnold Gate) and verify if their Dyess Form 173 is there. Should their Dyess Form 173 not be there, they will be directed to the VCC for issuance of an AF Form 75. At this time, someone will physically have to meet them to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver's license number, erroneous information, warrant, or identified as illegal alien). 8.2.1.4.Should their Dyess Form 173 be at the Tye Gate entry point, the contractor will be told to proceed directly to the Pass and Registration Section for the 7 SFS Contractor Badge issue. The Pass Section will have the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section. 8.2.1.5.The Dyess Form 173 will be maintained at the Tye Gate entry point for 48 hours (two business days). After the specified time has expired, it will be destroyed. Should the contractor not process through Tye Gate in that 48-hour period, the contractor will require someone to physically vouch them on base to get a one day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency. 8.2.2.Trusted Agent Letter for Day Labor Requests. 8.2.2.1.Purpose of Letter: To provide sponsoring authority to specific contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc) to sponsor day laborers on for one day periods. 8.2.2.2.The Letter Process: 8.2.2.2.1.The sponsoring agency, in coordination with their contractor, will identify contractor individuals that require sponsoring/vouching authority. This authority is given to the contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to contractors for convenience only, but should be limited to the smallest group of manager or foreman contractor personnel needed to complete their assigned contract. It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current. Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-contractor was required well in advance of the day labor/sub-contractor request. (Effective Date: Immediately) 8.2.2.2.2.The sponsoring agency will provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which contractor personnel have sponsoring/vouching authority. 8.2.2.3.The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the Installation: 8.2.2.3.1.The contractor individuals identified in the Trusted Agent Letter will provide a typed or hand-written form (form will be provided by the 7 SFS) with all individuals they will sponsor onto the installation to the VCC Guard. The VCC Guard will verify the identity of all individuals on the form by checking the information against a valid State/Federal Identification card. The VCC Guard will randomly check a percentage of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. Pen and ink changes can be made to the form, but all information must be validated by the guard before the contractor will be allowed to proceed onto the installation with the sponsored individuals. No AF Form 75/Visitor Pass will be issued to any individual who is sponsored by the Trusted Agent Contractor, unless the sponsored individual will be driving a vehicle onto the installation. Trusted Agent Contractors are encouraged to consolidate all sponsored individuals into the smallest number of vehicles as possible to avoid the issuance of multiple AF Forms 75. Should an AF Form 75 be issued, the driver will be required to produce a valid driver's license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent Contractor will be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed. Although the 7 SFS form is used in lieu of the AF Form 75, it carries the same authority and responsibilities. Additionally, the 7 SFS Form will expire at 0001 daily or at the end of the contractor duty day, whichever occurs first. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another contractor that does not have the same vouching/sponsoring privileges. 8.2.2.3.2.All contractors must attend a contractor briefing given to the contractors by Pass and Registration who will provide a more detailed explanation regarding contractor badges and their uses. Pass and Registration reserves the right to not issue a contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the contractor badge. 9.Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage. 10. Other Vehicle and Licensing Requirements: 10.1 All contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver's license with them at all times while on Dyess AFB. 10.2 All contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB. 10.3 Any contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed and/or certified with proof presented to the contracting officer prior to work start.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/31596993d1db465c8c662aff8948eb59)
- Place of Performance
- Address: Dyess AFB, Abilene, Texas, 79607, United States
- Zip Code: 79607
- Zip Code: 79607
- Record
- SN04868839-W 20180329/180327232039-31596993d1db465c8c662aff8948eb59 (fbodaily.com)
- Source
-
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