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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 31, 2018 FBO #5972
DOCUMENT

F -- Collection, Transport and Disposal of Hazardous Waste - Attachment

Notice Date

3/29/2018
 

Notice Type

Attachment
 

NAICS

562211 — Hazardous Waste Treatment and Disposal
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S. 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

9528
 

Response Due

4/10/2018
 

Archive Date

5/10/2018
 

Point of Contact

Donald St. Onge
 

E-Mail Address

.st.onge@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK SCOPE Contractor to furnish all labor, materials, personal protective equipment and transportation necessary to provide quarterly packaging, bulking, labeling, inventory, manifesting, and proper disposal of hazardous waste at the Jesse Brown VA Medical Center, Chicago, IL, and Adam Benjamin Jr. Clinic, Crown Point, IN. All services shall be performed and accomplished in accordance with all federal, state, and local regulations, and in accordance with the terms, conditions, specifications, and schedule of the subject contract. PLACES OF PERFORMANCE Services will be provided to the following locations: Jesse Brown VAMC 820 South Damen Avenue Chicago, Illinois 60612 Adam Benjamin Jr. VA Outpatient Clinic 9330 Broadway Crown Point, IN 46307 Lakeside VA Outpatient Clinic 211 E. Ontario St., 12th Floor Chicago, IL 60611 PERIOD OF PERFORMANCE Base Year: 1 July 2018 30 June 2019 Option Year 1: 1 July 2019 30 June 2020 Option Year 2: 1 July 2020 30 June 2021 Option Year 3: 1 July 2021 30 June 2022 Option Year 4: 1 July 2022 30 June 2023 HOURS OF OPERATION Normal hours of operation are Monday through Friday from 7:30 am to 4:30pm, excluding holidays. All services will be performed during normal hours of coverage, unless requested or approved by the COR or designee. Holidays include: New Years Day Labor Day Martin Luther King Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day And any other day specifically designated as a national holiday by the President of the United States. PROCEDURES FOR PROVIDING SERVICE Contractor shall provide a Green Disposal Management Plan that includes an environmentally friendly process for disposing hazardous materials. Contractor shall make a quarterly pickup of specified hazardous waste material, and be available on an on-call basis for inventory of same. Emergency pickup may also be made on an on-call basis, and must be provided within 24 hrs (including holidays and weekends) of notification by the COR or designee. Hazardous material spill service (non-emergency) is to be provided on an as needed basis within 24-48 hours of notification by the COR or designee. Emergency spills will be handled at the discretion of the COR or designee by any source deemed necessary to ensure the safety of the facility and personnel. All funding for any emergency must be approved by Contracting Officer. The COR or designee will contact representatives of the contractor s company and request qualified contractor personnel to perform an inventory of chemicals to be removed. The inventory shall include the names, quantities and types of containers of various forms of hazardous waste(s). The COR or designee will assess priorities and make direct arrangement with the contractor for pickup scheduling. The contractor shall report to the GEMS Manager and be assigned to the facility representatives who will accompany the contractor to the various pickup points and shall communicate as necessary with hospital staff to provide access to secured areas for the contractor. The contractor shall provide to the COR or designee a list of items to be removed from the station before the contractor removes these items. 6. PACKAGING, MATERIALS AND LABELING Contractor shall supply all packing and container materials. Contractor shall supply all labels and placards necessary to bulk or lab-pack identified materials, as necessary, and satisfy Federal, State and Local laws for package content identification, transportation over public thoroughfares and transfer to any company involved in the destruction, recovery or burial of hazardous material. Contractor shall be responsible to bulk and/or lab-pack hazardous materials, as necessary. Said labels and placards shall be of size, shape, color and format required by regulatory bodies and affix by the contractor in accordance with requirements or practices in the industry common at this time. 7. CONTRACTOR S PERSONNEL INVOLVED IN HANDLING, PACKAGING, TRANSPORTING OF HAZARDOUS MATERIAL The contractor shall have one assigned knowledgeable representative and one knowledgeable alternate, with whom the VA Medical Center will communicate regarding the following: all required packaging and removal of hazardous waste; analysis of material being removed; labeling of containers; filling out of manifests and packing lists; and scheduling of shipments. If the contractor s assigned representative is changed, the contractor will promptly provide updated information to the Contracting Officer. 8. LISTING AND MANIFESTING Contractor shall come on station and list all materials being packaged in a lab pack form and all materials packaged by the VA Medical Center in drums or containers, or transferred from the VA Medical Center storage containers to contractor s containers (i.e., bulking). This shall constitute a packing list. A manifest shall be created by the contractor on forms provided by the contractor and shall be in compliance in their format and information contained with all Federal, State Municipal and Local laws. Contractor shall be responsible for submission of all necessary manifest documents or records to all federal, state and local agencies, and the COR. 9. WASTE DISPOSAL PICKUP LOCATION Contractor shall pick up hazardous material from each satellite site or central location designated by the VA Medical Center, and shall be responsible for providing whatever transport equipment, personal protective equipment, supplies and labor necessary to move said wastes to contractor s vehicle. Contractor shall also be responsible for the disposal of said chemicals and the containers in which they are stored. Contractor shall also transport all necessary supplies, containers and packaging materials to each satellite site pickup point or a central area designated by the VA Medical Center. 10. METHODOLOGY FOR DESTRUCTION, RECOVERY, OR BURIAL The contractor shall choose methods for destruction, recovery or burial, of all materials removed from VA facilities under this contract, which pose the least impact on the environment or ecosystem. These methods may include but are not limited to recycling, fuel blending, alternative energy use or other environmentally friendly options, provided the methods are in compliance with all Federal, State, Municipal and Local laws.   The preferred methods of the VA are destruction or recycling, if applicable. The original certification of proper disposal/destruction must be forwarded to the COR at the VA Medical Center. 11. SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and the previous clause, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensated under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000 per occurrence. (c) Automobile liability: $250,000 per person; $500,000 per occurrence and $100,000 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance 12. HAZARDOUS WASTE DEFINITION Categories of Hazardous Waste(s) are identified in compliance with 40 CFR Part 261. 13. LICENSES AND PERMITS Contractor shall be properly licensed by Federal, State and Local authorities to provide pickup, removal and disposal of hazardous waste. Contractor shall attach copies of all licenses and permits indicated above with their offer at time of offer due date. Contractor shall provide name, address, contact name and phone number of all disposal facilities to be used under this contract, with their offer at time of offer due date. 14. RESPONSIBILITY FOR ACCIDENTAL SPILL OF HAZARDOUS WASTE MATERIAL Contractor shall be completely responsible for any and all spills of waste material that occur during the inventory, packaging or transportation of waste materials to any site for destruction, recovery or burial. Contractor is responsible for any damage or loss suffered by the Government or injury suffered by any government employee as a result of any spills of hazardous waste caused by the contractor. 15. HAZARDOUS WASTE EXCEPTIONS The VA Medical Center shall not request the removal of radioactive material in conjunction with this contract. 16. REPORTING DOCUMENTS Contractor shall be responsible for generating, or assist in preparing, all reports and documentation in conjunction with the amount, transport, disposal or destruction of all waste material under this contract including regulated, non-regulated, universal, recycling and all other waste removed. This shall include submission of copies of the manifests/bills of lading of disposal/destruction/recycling/any other final disposition to all Federal, State and Local agencies. Contractor shall be responsible for submission of a quarterly report summarizing the total amounts in pounds, gallons, drums or other quantification as applicable reported on the manifest/bill of lading of regulated, non-regulated, universal, recycling and all other waste removed during the fiscal year. 17. ORIENTATION FOR CONTRACTOR EMPLOYEES Contractor shall attend an orientation meeting as arranged by the Contracting Officer s Technical Representative (COR). The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting) Fire and Safety Infection control Disaster procedures Hazardous communication GEMS Other The Contractor shall be responsible to ensure that Contractor employees coming to the work site will receive the information required above. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. 18. HHS/OIG To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Health and Human Services - Office of Inspector General (HHS/OIG), List of Excluded Individuals/Entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this contract. Further the Contractor is required to certify in its proposal that all persons listed in the contractor s proposal have been compared against the OIG list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. 19. HIPAA COMPLIANCE Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). In accordance with HIPAA, the Contractor is NOT required to enter into a Business Associate Agreement (BAA) with VA. 20. SECURITY Removal of hazardous waste material may include Patient Labels affixed to products being disposed. Incidental exposure to sensitive information is highly possible. Contractors should be appropriately badged and should follow all applicable rules when entering any restricted areas. 21. SECURITY REQUIREMENTS ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. VA INFORMATION CUSTODIAL LANGUAGE Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). SECURITY INCIDENT INVESTIGATION The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. LIQUIDATED DAMAGES FOR DATA BREACH Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. TRAINING All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix D relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. APPENDIX D CONTRACTOR RULES OF BEHAVIOR This User Agreement contains rights and authorizations regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the Department of Veterans Affairs (VA). This User Agreement covers my access to all VA data whether electronic or hard copy ("Data"), VA information systems and resources ("Systems"), and VA sites ("Sites"). This User Agreement incorporates Rules of Behavior for using VA, and other information systems and resources under the contract. GENERAL TERMS AND CONDITIONS FOR ALL ACTIONS AND ACTIVITIES UNDER THE CONTRACT: a. I understand and agree that I have no reasonable expectation of privacy in accessing or using any VA, or other Federal Government information systems. b. I consent to reviews and actions by the Office of Information & Technology (OI&T) staff designated and authorized by the VA Chief Information Officer (CIO) and to the VA OIG regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA. These actions may include monitoring, recording, copying, inspecting, restricting access, blocking, tracking, and disclosing to all authorized OI&T, VA, and law enforcement personnel as directed by the VA CIO without my prior consent or notification. c. I consent to reviews and actions by authorized VA systems administrators and Information Security Officers solely for protection of the VA infrastructure, including, but not limited to monitoring, recording, auditing, inspecting, investigating, restricting access, blocking, tracking, disclosing to authorized personnel, or any other authorized actions by all authorized OI&T, VA, and law enforcement personnel. d. I understand and accept that unauthorized attempts or acts to access, upload, change, or delete information on Federal Government systems; modify Federal government systems; deny access to Federal government systems; accrue resources for unauthorized use on Federal government systems; or otherwise misuse Federal government systems or resources are prohibited. e. I understand that such unauthorized attempts or acts are subject to action that may result in criminal, civil, or administrative penalties. This includes penalties for violations of Federal laws including, but not limited to, 18 U.S.C. §1030 (fraud and related activity in connection with computers) and 18 U.S.C. §2701 (unlawful access to stored communications). f. I agree that OI&T staff, in the course of obtaining access to information or systems on my behalf for performance under the contract, may provide information about me including, but not limited to, appropriate unique personal identifiers such as date of birth and social security number to other system administrators, Information Security Officers (ISOs), or other authorized staff without further notifying me or obtaining additional written or verbal permission from me. g. I understand I must comply with VA s security and data privacy directives and handbooks. I understand that copies of those directives and handbooks can be obtained from the Contracting Officer's Technical Representative (COR). If the contractor believes the policies and guidance provided by the COR is a material unilateral change to the contract, the contractor must elevate such concerns to the Contracting Officer for resolution. h. I will report suspected or identified information security/privacy incidents to the COR and to the local ISO or Privacy Officer as appropriate. GENERAL RULES OF BEHAVIOR Rules of Behavior are part of a comprehensive program to provide complete information security. These rules establish standards of behavior in recognition of the fact that knowledgeable users are the foundation of a successful security program. Users must understand that taking personal responsibility for the security of their computer and the information it contains is an essential part of their job. The following rules apply to all VA contractors. I agree to: (1) Follow established procedures for requesting, accessing, and closing user accounts and access. I will not request or obtain access beyond what is normally granted to users or by what is outlined in the contract. (2) Use only systems, software, databases, and data which I am authorized to use, including any copyright restrictions. (3) I will not use other equipment (OE) (non-contractor owned) for the storage, transfer, or processing of VA sensitive information without a VA CIO approved waiver, unless it has been reviewed and approved by local management and is included in the language of the contract. If authorized to use OE IT equipment, I must ensure that the system meets all applicable 6500 Handbook requirements for OE. (4) Not use my position of trust and access rights to exploit system controls or access information for any reason other than in the performance of the contract. (5) Not attempt to override or disable security, technical, or management controls unless expressly permitted to do so as an explicit requirement under the contract or at the direction of the COR or ISO. If I am allowed or required to have a local administrator account on a government-owned computer, that local administrative account does not confer me unrestricted access or use, nor the authority to bypass security or other controls except as expressly permitted by the VA CIO or CIO's designee. (6) Contractors use of systems, information, or sites is strictly limited to fulfill the terms of the contract. I understand no personal use is authorized. I will only use other Federal government information systems as expressly authorized by the terms of those systems. I accept that the restrictions under ethics regulations and criminal law still apply. (7) Grant access to systems and information only to those who have an official need to know. (8) Protect passwords from access by other individuals. (9) Create and change passwords in accordance with VA Handbook 6500 on systems and any devices protecting VA information as well as the rules of behavior and security settings for the particular system in question. (10) Protect information and systems from unauthorized disclosure, use, modification, or destruction. I will only use encryption that is FIPS 140-2 validated to safeguard VA sensitive information, both safeguarding VA sensitive information in storage and in transit regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA. (11) Follow VA Handbook 6500.1, Electronic Media Sanitization to protect VA information. I will contact the COR for policies and guidance on complying with this requirement and will follow the COR's orders. (12) Ensure that the COR has previously approved VA information for public dissemination, including e-mail communications outside of the VA as appropriate. I will not make any unauthorized disclosure of any VA sensitive information through the use of any means of communication including but not limited to e-mail, instant messaging, online chat, and web bulletin boards or logs. (13) Not host, set up, administer, or run an Internet server related to my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA unless explicitly authorized under the contract or in writing by the COR. (14) Protect government property from theft, destruction, or misuse. I will follow VA directives and handbooks on handling Federal government IT equipment, information, and systems. I will not take VA sensitive information from the workplace without authorization from the COR. (15) Only use anti-virus software, antispyware, and firewall/intrusion detection software authorized by VA. I will contact the COR for policies and guidance on complying with this requirement and will follow the COR's orders regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with VA. (16) Not disable or degrade the standard anti-virus software, antispyware, and/or firewall/intrusion detection software on the computer I use to access and use information assets or resources associated with my performance of services under the contract terms with VA. I will report anti-virus, antispyware, firewall or intrusion detection software errors, or significant alert messages to the COR. (17) Understand that restoration of service of any VA system is a concern of all users of the system. (18) Complete required information security and privacy training, and complete required training for the particular systems to which I require access. ADDITIONAL CONDITIONS FOR USE OF NON- VA INFORMATION TECHNOLOGY RESOURCES a. When required to complete work under the contract, I will directly connect to the VA network whenever possible. If a direct connection to the VA network is not possible, then I will use VA approved remote access software and services. b. Remote access to non-public VA information technology resources is prohibited from publicly-available IT computers, such as remotely connecting to the internal VA network from computers in a public library. c. I will not have both a VA network line and any kind of non-VA network line including a wireless network card, modem with phone line, or other network device physically connected to my computer at the same time, unless the dual connection is explicitly authorized by the COR. d.I understand that I may not obviate or evade my responsibility to adhere to VA security requirements by subcontracting any work under any given contract or agreement with VA, and that any subcontractor(s) I engage shall likewise be bound by the same security requirements and penalties for violating the same. 4. STATEMENT ON LITIGATION This User Agreement does not and should not be relied upon to create any other right or benefit, substantive or procedural, enforceable by law, by a party to litigation with the United States Government. 5. ACKNOWLEDGEMENT AND ACCEPTANCE I acknowledge receipt of this User Agreement. I understand and accept all terms and conditions of this User Agreement, and I will comply with the terms and conditions of this agreement and any additional VA warning banners, directives, handbooks, notices, or directions regarding access to or use of information systems or information. The terms and conditions of this document do not supersede the terms and conditions of the signatory s employer and VA. _______________________ _________________________ Print or type your full name Signature _______________________ _________________________ Position Title Date _______________________ _________________________ Office Phone Contractor s Company Name ESTIMATED ANNUAL QUANTITIES BASE PERIOD: July 1, 2018 through June 30, 2019 Item Description Est Qty U/M Max Qty 001 Corrosive Lab packs 4 30-gal. drum 6 002 Flammables (Solid) 8 5-gal. drum 10 003 Flammables (Liquid) 16 55-gal. drum 18 004 Poison Lab Packs (Solid) 10 30-gal. drum 12 005 Poison Lab Packs (Liquid) 8 5-gal. drum 10 006 Oxidizer Lab Packs 4 30-gal. drum 6 007 Hazardous Waste Solid/Liquid N.O.S. 26 5-gal. drum 28 008 Waste Environmentally Hazardous (fixer & Development) 8 55-gal. drum 10 009 Waste Preservatives (Formaldehyde) 10 55-gal. drum 12 010 Florescent Lamps (under 48 in length) 2500 Each 3000 011 Mercury, up to 460 mg in container 2 30-gal. drum 4 012 Compressed Gas Cylinders (H-Sized) 20 H-Sized Cylinders 40 013 Compressed Gas Cylinders (E-Sized) 50 E-Sized Cylinders 60 014 Batteries (including but not limited to Lead Acid, Lithium, and NiCad) 4 55-gallon drum 6 015 Pharmacy Waste: P and U listed Drug 4 5-gallon packs 6 016 Pharmacy Waste: Non-credit worthy drugs 32 55-gallon drums 40 017 Lead Items (Shielding, Collars, vests and Amalgam) 4 55-gallon drums 6 018 Chemotherapy Waste 4 5-gallon drum 6 019 Identification of Unknown Chemicals- Testing & Profiling 8 Per test 10 020 Non-Hazardous Waste Solid/Liquid N.O.S. 8 55-gal. drum 10
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/9528/listing.html)
 

Document(s)

Attachment
 

File Name: 9528 9528.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4189258&FileName=9528-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4189258&FileName=9528-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Jesse Brown VA Medical Center;and other facilities (see attached SOW)\;820 S. Damen Ave;Chicago, IL

Zip Code: 60612-3728
 

Record

SN04871833-W 20180331/180329231627-0e25d93ab83c8aed119d7b6a397721e6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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