Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 04, 2018 FBO #5976
DOCUMENT

J -- FSC X-Ray Inspection Machine Extended Warranty (VA-18-00019923) - Attachment

Notice Date

4/2/2018
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Strategic Acquisition Center - Frederick;321 Ballenger Center Drive, Suite 125;Frederick MD 21703
 

ZIP Code

21703
 

Solicitation Number

36C10X18Q0093
 

Archive Date

4/10/2018
 

Point of Contact

Jacky Jean-Jacques (Jacky.Jean-Jacques@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Page 12 of 12 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. Solicitation Number: 36C10X18Q0093. This solicitation is issued as a request for quotation (RFQ) using simplified and commercial item procedures identified in FAR 13 and 12 (Acquisition of Commercial Items). The service contract Act applies to this solicitation (see attached Wage Determination). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and 2005-95 effective January 19, 2017 and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil. This requirement is unrestricted. Any business capable of meeting the requirement as described in the statement of need below can submit a quote. The following NAICS Code 326299 (All Other Rubber Product Manufacturing) is applicable to this requirement. Statement of Need: BACKGROUND The mission of the Department of Veterans Affairs (VA), Office of Management (OM), and Financial Services Center  (FSC) is to support the provision of benefits and services to Veterans of the United States.   In meeting these goals, FSC strives to provide high quality, effective, and efficient financial services to those responsible for providing care to the Veterans at the point-of-care as well as throughout all the points of the Veterans health care in an effective, timely and compassionate manner.   VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals. FSC is a franchise fund site operated under the Government Management Reform Act, Public Law (PL) 103-356. Consequently, the FSC does not receive Federally appropriated funding and thus is required to market FSC services to customers. As such, the FSC provides financial services to VA, as well as Other Government Agencies  (OGAs). FSC requires program management support services to augment the Government workforce in performing software development life cycle tasks for the FSC project management organization. 2.0 SCOPE OF WORK. Contractor shall provide FSC with extended warranty service and support for Astrophysics, Inc. X-ray Inspection Machines. This service shall include parts, labor, and travel. 3.0 CONTRACT TYPE The contract type is firm fixed price 4.0 PERIOD OF PERFORMANCE. The period of performance for this contract shall be a 12-month base period with four (4) option periods. 5.0 PLACE OF PERFORMANCE. Contractor shall provide extended warranty maintenance services at the Financial Services Center, located at 7600 Metropolis Drive, Austin, Texas 78744. 6.0 KEY PERSONNEL Contractor shall provide highly qualified team of technicians and engineers to troubleshoot and diagnose machine breakdown and malfunctions. 7.0 SPECIFIC TASKS AND DELIVERABLES The Contractor shall perform the following: Contractor shall provide service calls, labor, and travel required to repair and maintain the Astrophysics X-ray Inspection Machines listed below: SERIAL # MODEL ASTLB180LLD207 AIS 100XD ASTQB160SM2907 XIS 6040 ASTNC160SM1179 XIS 6040 7.1 GENERAL REQUIREMENTS Contractor will repair functional parts which cause the machines to fail in achieving the published performance criteria. Contractor shall provide coverage of all parts and labor except those listed as limitations in accordance with Contractor s policy (wear and tear items). Contractor shall perform one (1) preventive maintenance (PM) trip per year for the duration of this Contract. Contractor shall perform one radiation survey per year for the duration of the Contract. Contractor shall provide on-site technical support within forty-eight (48) hours from a complete phone diagnostic. Contractor shall notify the FSC if the technician is unable to arrive on-site within the above timeframe least 24 hours prior to scheduled arrival. 7.2 SERVICE LEVELS Contractor shall provide the following levels of service when performing work on this contract. 7.2.1 48 HR Call Center Contractor shall provide the FSC with the ability to call a 24 HR Call Center in the event of a machine breakdown or malfunction. This call center shall provide technical phone support when necessary to the FSC. 7.2.2 Remote Support Contractor shall provide remote support when necessary to diagnose a solution and make repairs remotely is possible. This method can be accomplished through video conferencing with the FSC and electronically connect to the X-ray system via the internet. 7.2.3 On-Site Support Contractor shall dispatch a qualified technician or engineer for on-site support within forty-eight (48 hours) when requested by the FSC. The provision at 52.212-1, Instructions to Offerors -- Commercial Items applies to this acquisition. Addenda to the provision are as follows: INSTRUCTIONS TO QUOTERS Submission of quote: Submit your company s quote via email to the Contract Specialist (Jacky.Jean-Jacques@va.gov) and Contracting Officer (Kevin.Armillotti@va.gov) prior to the deadline below. You may submit more than one quote. If you do, the Government will evaluate each separately. Submission deadline: The Government must receive your quote via email by 12:00PM ET on April 10, 2018. The Government will not consider any quote that it receives after the deadline unless it receives it before issuing an order and considering it will not delay the purchase. The Government email system will not accept file sizes that exceed 5MB. It is the contractor s responsibility to submit all parts of its quote no later than the date and time specified in the RFQ. In case of an emergency that delays operations and makes submission or receipt of your quote impossible, the Government may extend the deadline by one working day at its sole discretion. Questions: Submit any questions electronically to the email addresses above on or before 4:00PM ET on April 04, 2018. Questions submitted after this date and time will not receive a response. Terms and content of your quote: Your quote must be based on the terms of this RFQ. The Government may reject any quote that is not based on these terms in every respect. Quoters are hereby advised that any quoter-imposed terms and conditions and/or assumptions which deviate from the Government s material terms and conditions established by the solicitation, may render the offeror s quote unacceptable, and thus ineligible for award. Your quote must contain all of the information described below. Issuance of an award: Your quote should contain your best terms. The Contracting Officer intends to issue a contract to the responsible quoter with the lowest price technically acceptable. Any award resulting from this solicitation will be issued on a Standard Form 1449. Information to be submitted: Place the following information on the first (non-cover)page of your quote: (1) RFQ number 36C10X18Q0093; (2) Your company name, address, DUNS number and telephone number; (3) Your fixed CLIN prices by completing unit and total price of the following (must price all CLINs for Base and Options): (4) Acknowledgement of any amendments to this RFQ; and (5) A statement that you assent to all terms of this RFQ. (6) Price/cost schedule TOTAL BASE YEAR CLIN # Serial Number Model Description Qty Unit Unit Price Total Price 0001 ASTLB180LLD207 AIS 100XD The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2018- 4/12/2019 12 MO $---- $---- ASTQB160SM2907 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2018- 4/12/2019 12 MO $---- $---- ASTNC160SM1179 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 6/13/2018- 4/12/2019 Note: The astrophysics Machine (Serial #: ASTNC160SM1179 and model # XIS 6040) is under manufacturer s warranty through 06/12/2018. 10 MO $---- $---- TOTAL BASE YEAR $---- OPTION YEAR ONE POP: 4/13/2019- 4/12/2020 CLIN # Serial Number Model Description Qty Unit Unit Price Total Price 1001 ASTLB180LLD207 AIS 100XD The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2019- 4/12/2020 12 MO $---- $---- ASTQB160SM2907 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2019- 4/12/2020 12 MO $---- $---- ASTNC160SM1179 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2019- 4/12/2020 12 MO $---- $---- TOTAL OPTION YEAR ONE $---- OPTION YEAR TWO POP: 4/13/2020- 4/12/2021 CLIN # Serial Number Model Description Qty Unit Unit Price Total Price 2001 ASTLB180LLD207 AIS 100XD The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2020- 4/12/2021 12 MO $---- $---- ASTQB160SM2907 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2020- 4/12/2021 12 MO $---- $---- ASTNC160SM1179 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2020- 4/12/2021 12 MO $---- $---- TOTAL OPTION YEAR TWO $---- OPTION YEAR THREE POP: 4/13/2021- 4/12/2022 CLIN # Serial Number Model Description Qty Unit Unit Price Total Price 3001 ASTLB180LLD207 AIS 100XD The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2021- 4/12/2022 12 MO $---- $---- ASTQB160SM2907 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2021- 4/12/2022 12 MO $---- $---- ASTNC160SM1179 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2021- 4/12/2022 12 MO $---- $---- TOTAL OPTION YEAR THREE OPTION YEAR FOUR POP: 4/13/2022- 4/12/2023 CLIN # Serial Number Model Description Qty Unit Unit Price Total Price 4001 ASTLB180LLD207 AIS 100XD The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2022- 4/12/2023 12 MO $---- $---- ASTQB160SM2907 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2022- 4/12/2023 12 MO $---- $---- ASTNC160SM1179 XIS 6040 The contractor shall Provide Maintenance services (including parts, labor and travel) POP: 4/13/2022- 4/12/2023 12 MO $---- $---- TOTAL OPTION YEAR FOUR $---- GRANDD TOTAL $---- Beginning on the next page of your quote, provide the following information: System for Award Management (SAM): You must be registered in SAM at time of quote submission and must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation. DUNS Number (Data Universal Numbering System Number): Place the annotation DUNS or DUNS+4 next to your name and address on the first page of your quote as required above. If you do not have a DUNS number, contact Dun and Bradstreet to obtain one. If you are located within the United States, you may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. If you are located outside the United States, you must contact the local Dun and Bradstreet office for a DUNS number. Tell Dun and Bradstreet that you are a quoter for a Government contract when contacting the local Dun and Bradstreet office. The DUNS+4 is the DUNS number plus a 4-character suffix that you may use at your discretion to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for your company. Additional Provision(s): The following additional Provisions are incorporated by reference: VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS REPRESENTATION (JAN 2017) 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS REPRESENTATION (DEVIATION) (FEB 2015) 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (JAN 2017) 52.225-18 PLACE OF MANUFACTURE (MAR 2015) SERVICE OF PROTEST (SEP 2006) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) ***********************END OF ADDENDA TO 52.212-1 ********************** The evaluation will be conducted using the procedures in FAR 13.106-2 and the provision at FAR 52.212-2. The Government intends to award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government. The Government has determined that best value will be achieved by using a Lowest Priced Technically Acceptable approach to determine best value. The following factors shall be used to evaluate quotes: A. Technical Approach; B. Price Additional evaluation information: Technical- The contractor shall provide a high level outline that demonstrates their ability to provide onsite maintenance services for 3 Astrophysics X-ray Inspection Machines in accordance with the Description of Need. The outline should be no more than two (2) pages. As part of Technical, contractor should provide evidence that their personnel have been trained/certified to work on Astrophysics X-ray Inspection Machines. Price- Price will not be evaluated adjectivally or assigned a score. Price will be evaluated to determine whether it is fair and reasonable. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. The Government expects that price reasonableness will be established through adequate price competition, but it may also determine price reasonableness through price analysis techniques as described in FAR 13.106-3. The Government will evaluate quotes, by adding all established pricing elements (inclusive of options) to determine the final/total price. Although Past Performance is not evaluated as a separate evaluation element, the Government will consider past performance when performing its responsibility determination of the apparent awardee. **********************END OF 52.212-2, Paragraph (a) ********************* Quoters are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its quote if it does not wish to have the Government rely on its Representations and Certifications in SAM. If submitting Reps and Certs, Quoter should submit a separate volume from the information requested above. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. Addenda to the clause are as follows: Paragraph 52.212-4(g) is supplemented with the following Order Administration Data (fill-ins to be completed at time of award): ***CONTRACT ADMINISTRATION DATA*** (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: __________________ __________________ __________________ DUNS: ____________ TIN: ______________ CAGE: ____________ b. GOVERNMENT: Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X] 52.232-33, Payment by Electronic Funds Transfer System For Award Management, or [ ] 52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] Following completion and acceptance by the COR. 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. 5. INVOICING INSTRUCTIONS *** The IFCAP Purchase Order number: [TBD] MUST be included on all invoices. *** The Contract/Order number: [ ] MUST be included on all invoices. ****************************************************************************** TUNGSTEN (fka OB10) ELECTRONIC INVOICE SUBMISSION FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS Vendor Electronic Invoice Submission Methods: Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below. VA s Electronic Invoice Presentment and Payment System The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org. Vendor e-invoice Set-up information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below. Tungsten e-Invoice setup information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@tungsten-network.com VA TUNGSTEN Number: AAA544240062 FSC e-Invoice contact information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp COMMUNICATIONS: https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily 6. A. SUBCONTRACTING COMMITMENTS - MONITORING AND COMPLIANCE: The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. ***********************END OF ADDENDA TO 52.212-4 ********************** The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. The following are applicable to the acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313) 52.217-9 Option to Extend the Term of the Contract (Mach 2000) 52.217-8 Option to Extend services (Nov. 1999) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)) 52.222 19, Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. Chapter 67) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) 52.222-60, Paycheck Transparency (Executive Order 13673) (OCT 2016) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513) 52.225-1, Buy American Supplies (MAY 2014) (41 U.S.C. chapter 83) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O. s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) The following additional Clauses are incorporated by reference: 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (JAN 2017) 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017) 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.232-72 Electronic submission of payment requests (NOV 2012) Additional contract requirement(s) or terms and conditions: None Quotes are due prior to 12:00PM ET on April 10, 2018. For information regarding the solicitation, please contact Mr. Jacky Jean-Jacques at Jacky.Jean-Jacques@va.gov or via phone at (240) 215-1652 or Mr. Kevin Armillotti at Kevin. Armillotti@va.gov or via phone at (240) 215-1623. ATTACHMENT 1- WAGE DETREMINATION
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AFMLOVASS/VASSMD/36C10X18Q0093/listing.html)
 

Document(s)

Attachment
 

File Name: 36C10X18Q0093 36C10X18Q0093_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4196688&FileName=36C10X18Q0093-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4196688&FileName=36C10X18Q0093-001.docx

 

File Name: 36C10X18Q0093 FSC X-Ray Maitenance WD 15.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4196689&FileName=36C10X18Q0093-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4196689&FileName=36C10X18Q0093-002.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04874692-W 20180404/180402230840-76ed9f6d8410b06daf5d377c2f6b9d5e (fbodaily.com)
 

Source

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