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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 11, 2018 FBO #5983
DOCUMENT

J -- INTENT TO SOLE SOURCE - EtO Sterilizer Maintenance - Attachment

Notice Date

4/9/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

36C25218Q0762
 

Archive Date

5/9/2018
 

Point of Contact

Lori Eastmead
 

E-Mail Address

Government Email
(Lori.Eastmead@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with 3M for service on the sterilizers as listed in the Statement of Work (SOW), for equipment located at the William S. Middleton VA Hospital. The vendor 3M, is the only vendor capable of providing service. This procurement is being conducted in accordance with FAR 12 & 13 Single Source Award Justification for Simplified Acquisitions Procedure and no other vendor will satisfy agency requirements. This notice of intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 11:00 AM (CT) April 16, 2018. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Information must be sent to the Contracting Officer, Lori.Eastmead@va.gov. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED. Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Office will proceed with the sole source negotiation with 3M. EtO STERILIZER MAINTENANCE SERVICES STATEMENT OF WORK GENERAL This contract is for the William S. Middleton Memorial Veterans Hospital, 2500 Overlook Terrace, Madison, Wisconsin, hereinafter referred to as the VA. SCOPE Equipment Covered: Equipment: EtO Sterilizer #4 Manufacturer: 3M Model: Steri-Vac 8XL S/N: 351076 Equipment: EtO Sterilizer #5 Manufacturer: 3M Model: Steri-Vac 8XL S/N: 350237 Equipment: EtO Abator #4 Manufacturer: 3M Model: 50 AN S/N: 300026 Equipment: EtO Abator #5 Manufacturer: 3M Model: 50 AN S/N: 300092 Preventative Maintenance: Complete PMs on all equipment according to manufacturer recommendations for the time periods shown below. The zone charge should be included with the PMs. The vendor shall provide an annual PM schedule to the COR within 10 business days of contract award. The vendor shall provide all labor, materials, travel, supervision, tools, test equipment, cleaning materials and facilities required for complete preventative maintenance. PM reports shall be provided to COR after each maintenance is performed and the technician will physically check out the COR or SPS designee before leaving the VA. If the vendor utilizes electronic reporting, the vendor shall provide the COR with the website link, access code, and password needed to retrieve reports within 10 business days of contract award. Repair Services: Complete repair services are included in this contract for the time periods shown below. The VA COR or designee will contact the service vendor to request repairs on equipment. The vendor shall provide all labor, materials, travel, supervision, tools, test equipment, cleaning materials and facilities required for complete repairs. The technician will certify the equipment as functional prior to leaving, provide a service report to the COR after the service, will physically check out the COR or SPS designee before leaving the VA. If the vendor utilizes electronic reporting, the vendor shall provide the COR with the website link, access code, and password needed to retrieve reports within 10 business days of contract award. Response Time: Technicians are required to respond on-site for emergency repair services within four (4) hours of receiving the call. For non-emergency repair services, the response time is twenty-four (24) hours. An emergency repair service is defined as having two (2) or more pieces of the equipment in need of repair simultaneously. All other repair services are considered non-emergency. Technician Certifications: Technicians must be certified and have up-to-date certifications on all equipment they are working on. Proof of Technician Certification shall be provided to the COR. Manufacturer Parts: Manufacturer parts or parts authorized by the manufacturer are the only parts to be used for PMs and repairs. If the part being used is not a manufacturer part, the technician shall provide manufacturer s authorization to the COR with the service report. The vendor must also have full access to all manufacturer parts and able to obtain those parts with the same lead time as the manufacturer itself. The vendor shall provide documentation of a contract with the manufacturer for all potential parts needed for the covered equipment. Payments: The Contractor shall be paid, upon submission of proper invoices or vouchers, the prices stipulated herein for services rendered and accepted, less deductions, if any, as herein provided. Payments will be made quarterly in arrears. Invoices MUST INCLUDE, at a minimum, the following information: Contract Co., Purchase Order No., Item(s) covered (to include serial # s as applicable) and covered period of service. Only one original invoice will be required for each request for payment. Business Hours & Federal Holidays: Normal business hours are from 7:00am-4:30pm. The federal holidays observed by the VA are; New Year s Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Security Requirements: Contractor personnel performing work under this contract must check in with the VA Contracting Officer Representative in Engineering and shall be escorted by the VA COR or designee to the ETO Sterilizers and associated equipment.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25218Q0762/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25218Q0762 36C25218Q0762_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4213384&FileName=36C25218Q0762-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4213384&FileName=36C25218Q0762-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04882501-W 20180411/180409230556-9e094e8c45f8fd927b62e066e98361f4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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