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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 29, 2018 FBO #6001
DOCUMENT

J -- KARL STORZ MAINTENANCE AGREEMENT NEED 5/1/2018 - 4/30/19 base plus 4 options - Justification and Approval (J&A)

Notice Date

4/27/2018
 

Notice Type

Justification and Approval (J&A)
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;VAMC(688);50 Irving Street NW;Washington DC 20422
 

ZIP Code

20422
 

Archive Date

5/31/2018
 

Point of Contact

Delterine Mickey
 

E-Mail Address

5-8413<br
 

Small Business Set-Aside

N/A
 

Award Number

36C24518C0107
 

Award Date

5/1/2018
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID:__ 688-18-3-078-0077 1. Contracting Activity: Department of Veterans Affairs, VISN 05, Washington DC Medical Center 2. Nature and/or Description of the Action Being Processed: Award of an annual service contract for an onsite specialist to support Storz instrumentation, endoscopes, and other Storz products at the Washington DC VA Medical Center (DC VAMC). 3. Description of Supplies/Services Required to Meet the Agency s Needs: The Washington DC VA Medical Center needs an onsite specialist to service and support the Storz instrumentation, endoscopes, and other Storz products in the operating rooms. The onsite specialist must be trained and certified to maintain all Storz products. The onsite specialist must assist with the maintenance and operation of the video integration system used by the DC VAMC s 5 operating rooms and provides video feeds to the conference room and a physician s office. The onsite specialist shall provide education, make repairs to the OR 1 system, and be responsible for managing the repairs of the instrumentation and scopes. 4. Statutory Authority Permitting Other than Full and Open Competition: ( x ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5. Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Karl Storz is uniquely qualified to provide an onsite certified specialist that meets all the DC VAMC s requirements. Their specialists are trained to support the OR 1 system. They have all the training, knowledge, and expertise needed to properly support the Operating Room staff. Additionally, they are uniquely able to repair the instrumentation and scopes as they are the OEM for the equipment using all OEM parts. They have designed and installed the system and are the original equipment Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 3: Request for Sole Source Justification Format >$150K OFOC SOP Revision 05 Page 2 of 4 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 manufacturer for a majority of the equipment in the system. All system components were purchased from them. Additionally, if the onsite specialist service contract is not renewed it will put a significant strain on resources within Biomedical Engineering and within the OR making it incredibly difficult to support this system and other systems in the OR. The integration system is very complicated and consists of many different components. A trained specialist needs to be available during surgeries to ensure proper functionality of the system. The specialist is frequently called upon to support the system intraoperatively. The lack of a specialist is likely to cause case delays in the OR. The instrumentation is also frequently damaged and is costly to repair without a service contract. This will impact turnaround times for equipment and may ultimately impact ability to perform surgical cases. 6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Karl Storz is the only group that can provide adequate onsite support to support the OR 1 system. They have the training, knowledge, and expertise needed to properly support the Operating Room staff. Additionally, they are uniquely able to repair the instrumentation and scopes as they are the OEM for the equipment using all OEM parts. Market research found that there are numerous 3rd party companies that can repair rigid and flexible scopes, but there are no other companies that can provide the range of services and repairs that are encompassed within the scope of work. These companies do not provide onsite support to manage and provide technical support for the OR 1 system and to manage and track the repairs to the instrumentation, scopes, and equipment. The OR1 integration system is a unique installation to the Washington DC VA and having an onsite specialist trained specifically in our installation and by the manufacturer and installer is a service only Storz can provide. This specialist has access to a variety of technical support from Storz, which other companies would not have. 7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No other sources were sought. Market research found that there are numerous 3rd party companies that can repair rigid and flexible scopes, but these companies do not provide onsite support to manage and provide technical support to the OR 1 system and to manage and track the repairs to the instrumentation, scopes, and equipment. The OR1 integration system is a unique installation to the Washington DC VA and having an onsite specialist trained specifically in our installation and by the manufacturer and installer is a service only Storz can provide. This specialist has access to a variety of technical support from Storz, which other companies would not have. 8. Any Other Facts Supporting the Use of Other than Full and Open Competition: None at this time. 9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Storz Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 3: Request for Sole Source Justification Format >$150K OFOC SOP Revision 05 Page 3 of 4 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: There are no barriers to competition that may be removed at this time. 11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ _________________
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/1360ae3c8b3c11b08bf37cc3c4c773a7)
 

Document(s)

Justification and Approval (J&A)
 

File Name: 36C24518C0107 36C24518C0107_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4260705&FileName=36C24518C0107-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4260705&FileName=36C24518C0107-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04904142-W 20180429/180427230550-1360ae3c8b3c11b08bf37cc3c4c773a7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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