SOLICITATION NOTICE
V -- Transportation-POTUS/Sec State 2018
- Notice Date
- 8/10/2018
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 485310
— Taxi Service
- Contracting Office
- Department of State, European Posts, U.S. Embassy Helsinki, Finland, Itainen Puistotie 14 B, 00140, Helsinki, Non-U.S., Finland
- ZIP Code
- 00000
- Solicitation Number
- 19F14018Q0002
- Archive Date
- 8/25/2018
- Point of Contact
- Monica E. Madrid, Phone: +358406463496, Virpi Soderlin, Phone: +358505976782
- E-Mail Address
-
madridme@state.gov, soderlinva@state.gov
(madridme@state.gov, soderlinva@state.gov)
- Small Business Set-Aside
- N/A
- Award Number
- 19F14018D0002
- Award Date
- 7/3/2018
- Description
- JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION (OVERSEAS CONTRACTING ACTIVITIES) 1.I recommend that Embassy Helsinki use other than full and open competition for the acquisition of Transportation Services in support of POTUS visit. The estimated cost is €765,000 ($900,000). 2.Nature and/or description of the action being approved. Senior High Level USG Principal traveling with a delegation inclusive of support elements in Transportation and Logistics. 3.A description of the supplies or services required to meet the agency's needs. Passenger transportation services, vehicles with drivers and vehicles without drivers for an official VIP visit in Helsinki, Finland. 4.An identification of the statutory authority permitting other than full and open competition. [X]41 U.S.C. 253 (c) (2), FAR 6.302-2; Unusual and Compelling Urgency; (Based on the available time and urgency of the requirement as detailed below) Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence and site selections to be finalized with both the local vendors and Posts before the actual Senior High Level USG VIP visit occurs. Security and logistical teams make determinations during the site survey as to which hotels are most suitable for the Senior High Level USG VIP and his traveling staff to remain overnight. Consideration of the Senior High Level USG Principal and the location are taken into consideration as a determining factor. The types of events, meetings, locations and availability of venues to support the Senior High Level USG VIP and the delegation are often times designated by the host countries. Unique requirements for communications support are under severe time limitations and always a determining factor in the selection process as its capacity to be augmented to the unique requirements necessary to support certain Senior High Level USG Principals. Many of the arrangements for hotel and transportation are often not confirmed until just before the actual visit. In addition to supporting a large delegation within a short time frame, last minute and frequent changes of itineraries for supporting personnel often result in significant changes in how Posts work with the vendors. With the exception of a few trips, contracts are not permitted to be signed until the Department of State (Post) has written confirmation from all supporting agencies, which enables collection of funds from said agencies in the event of cancellation. This results in an unusual and compelling urgency in accordance with 41 U.S.C. 253 (c) (2), FAR 6.302-2. 5.A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited). Security and logistics are the Department of State's primary considerations when procuring transportation. The Department of State must be able to provide safe and secure transportation for VIP visitors. Frequently VIP visits are not announced or confirmed in sufficient time to conduct a competition, creating an urgent and compelling need. [X]The VIP visit information was not available in sufficient time thereby creating an urgent and compelling need. [X]The proposed contractor has the following unique qualifications which meet the Department of State's security and logistical requirements. [X]Number of vehicles [X]Number of drivers 6.A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a FedBizOpps notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70). Due to urgency and exception in FAR 25.401(a)(5) this solicitation cannot be posted but the JOFOC will be published in FedBizOpps. 7.A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable. Rates given by the contractor are in line with market rates in Finland. 8.A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted. Based on past experience with vendor; prices that meet the normal market; the urgency and time-sensitive nature of this request; market survey was not conducted. 9.Any other facts supporting the use of other than full and open competition. None. 10.A listing of sources, if any that expressed, in writing, an interest in the acquisition. None. 11.A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. None. CERTIFICATIONS I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition. _______________ ____/S/____________________________Date Phong Ngo PTS Director, Acting Requirements Office I certify that this submission is accurate, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval. _______________________/S/__________________________ Date Monica Madrid Contracting Officer APPROVALS Contracting Activity Competition Advocate (Required for actions exceeding $550,000 but not exceeding $11,500,000) APPROVED BY: _________________ _______/S/____________________________ Date Contracting Activity Competition Advocate
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/EUR/HelsinkiGSO/19F14018Q0002/listing.html)
- Place of Performance
- Address: Helsinki, Finland
- Record
- SN05032475-W 20180812/180810231302-debd080aa41df681d53e88c8185c6a36 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |