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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 25, 2018 FBO #6119
DOCUMENT

Q -- BS Ref Lab - Attachment

Notice Date

8/23/2018
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

00504;Department of Veterans Affairs;Contracting Section;7201 I-40 West Suite 100;Amarillo TX 79106
 

ZIP Code

79106
 

Solicitation Number

36C25718Q9949
 

Response Due

9/14/2018
 

Archive Date

11/13/2018
 

Point of Contact

Lula M Hill
 

E-Mail Address

4-7831<br
 

Small Business Set-Aside

N/A
 

Description

The West Texas VA Health Care System (AVAHCS) is seeking any firms capable of meeting the requirement listed below. The acquisition will be accomplished using commercial item procedures in accordance with FAR Part 13. NOTE: TO QUALIFY SDVOSB AND VOSB VENDORS MUST BE CERTIFIED IN THE VA VENDOR INFORMATION PAGES (VIP) DATABASE. The North American Industry Classification System (NAICS) is 621511. Any firms who wish to identify their interests and capability to provide this service must notify the Contract Specialist no later than NOON PM Central Time, August 30, 2018. Notification shall be e-mailed to Lula Hill, at lula.hill3@va.gov. Provide Cage Code and or DUNS number. DISCLAIMER This Source Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice. SCOPE: Statement of Work: Reference Laboratory Reference Testing Laboratory Scope of Work The West Texas Veteran Affairs Health Care System (WTVAHCS) Pathology & Laboratory Medicine Service requires support from an external reference laboratory will provide, in accordance with all applicable federal, state and local regulations, laws, and ordinances, and in accordance with the specifications outlined for accreditation certification if applicable, reference laboratory testing to the West Texas VAHCS in accordance with the Statement of Work herein. The reference laboratory shall provide services to include the performance of analytical testing as defined by the Laboratory s test manual, the reporting of analytical test results and consultative services as required to assimilate the full scope of its laboratory operations to WTVAHCS. All requirements and provisions defined in the specification of this solicitation will apply to any laboratory, i.e., branch, division, sub-Reference Laboratory, etc. performing reference testing on behalf of the Reference Laboratory. WTVAHCS anticipates approximately 15,000 specimens will be referred for testing in FY 2019. Contractor shall provide laboratory services to include pickup and transportation of specimens to its laboratory; pre-analytic processing as defined in its laboratory user manual; analysis, reporting of analytic results, and consultation regarding selection, collection, transportation and result interpretation. The contractor shall provide the following services: Provide all necessary supplies, not limited to the following: Specimen containers Dry ice and appropriate container Special Instructions Current list of tests with reference ranges and specimen requirements Specimen carriers All forms Special media or tubes for viral samples All supplies for special tests (e.g. not limited to, viral studies) Provide specimen pick -up services as defined in the contract. Transport samples in such a manner as to ensure the integrity of the specimen. Contractor shall supply any special preservatives required for specimen preservation. Analyze samples Test results shall be reported within specified turnaround times. Consult with Laboratory on test results by telephone as needed. Provide WTVAHCS Laboratory with a means of communication to permit immediate inquiry regarding the status of pending tests. Billing and test report summaries shall begin the first day of the month and include the last day of the month. The reference laboratory shall provide to the WTVAHCS Laboratory: A list of current testing performed and any specimen requirements for each test, A current fee schedule which reflects GSA pricing, and A list of further discounted pricing for high volume tests. Contracting Officer s Representative (COR) Lisa Patton Laboratory Manager West Texas VA Health Care System, Pathology & Laboratory Medicine Service (519-113) Big Spring, Texas 79720 Phone: 432-263-7361 ext.7230 Fax: 432-264-4859 Licensing and Accreditation Contractor shall have all licenses, permits, accreditation and certificates required by law. Contractor shall be accredited by the College of American Pathologists (CAP). Quest is accredited by the College of American Pathologists. Contractor shall be accredited by the Centers for Prevention and Disease Control (CDC) under CLIA if contractor is engaged in interstate commerce. Laboratory Director shall be a licensed American Board of Pathology certified pathologist or appropriately certified bio-analyst. Changes Any proposed subcontractor changes from what is proposed under this contract must have prior approval by the Contracting Officer (CO). Contractor shall be responsible for assuring all subcontractors have appropriate licensure and accreditation to perform the test that the contractor cannot perform. Contractor shall notify the CO and the Contracting Officer's Representative (COR) of any change of subcontract laboratory. Any change shall be submitted to the CO for review and approval Procedure Guidance The Contractor shall perform pathology procedures compatible with the participating VAMC operating capacity and equipment. The contractor shall not introduce new medical procedures and services for specimens provided by WTVAHCS without prior recommendation to, and approval of, the COR, or authorized laboratory representative. The contractor shall ensure that all procedures performed are of current acceptable standard deviation with at least (minimum) daily controls conducted to determine procedure accuracy. The standard deviation and daily control records are to be available for review upon request by the Contracting Officer or Contracting Officer's Representative. The Contractor shall perform repeat tests at no charge to the government if the results do not, in the Government requesting physician opinion; fit the clinical picture of the patient. When requesting these tests, the government requesting physician or representative will explain the conditions of the patient or any discrepancies observed. Repeat tests shall be the same test originally ordered. The Contractor shall notify the WTVAHCS COR or designee of instances in which, in the professional judgment of the Contractor, the patient requires services or tests, which were not originally requested. Test Results Telephone Consultation. The contractor shall consult with the WTVAHCS COR, requesting clinician or designee at the VAMC by telephone as needed. The contractor shall immediately telephone the respective WTVAHCS COR, requesting clinician or designee to Report Critical Values or test results that may indicate a life threatening condition. Our laboratory requires reporting critical lab results directly and only to our laboratory and its personnel. Reference laboratories may not report critical results directly to clinical personnel. When calling with critical results, the report must be called to our specimen processing area, and or a pathologist. Phone number: 432-263-7361 ext. 7227 or 7234 (main lab, staffed 24/7). Reporting of Results. A report is defined as a printed final copy in duplicate of laboratory testing results. This report shall be received by remote terminal and transmitted to the WTVAHCS via the Laboratory Electronic Data Interchange (LEDI) according to the published turnaround times of the reference laboratory. If results are telephoned the report must include the name of the individual, notified of the results. Each test report shall at a minimum indicate the following information: Patient's name and/or identification code (Social Security Number) Physician's name (if supplied) Medical record number (if supplied) Facility name Patient's location (clinical/ward) (if supplied) Date/time specimen received in reference lab Test ordered Date/time of specimen collection (when available) Date completed Test results Flag abnormal Reference range Toxic and/or therapeutic range where applicable Testing laboratory specimen number Name of testing laboratory (contractor or subcontractor) Type of specimen Any additional information the laboratory has that may indicate a questionable validity of test results. Unsatisfactory specimen shall be reported with regard to its unsuitability for testing. Service The Contractor agrees to maintain the minimum acceptable service, reporting systems and quality control as specified herein. Immediate (within 24 hours) notification must be given to VAMC upon adverse action by a regulatory agency. The Contractor shall submit with this proposal a percentage discount off the specified published price list for all tests other than those detailed in the Schedule. A copy of the published price list shall be submitted and maintained throughout the life of the contract. Records. The contractor shall be responsible for creating, maintaining and disposing of only those Government required records. If requested by the WTVAHCS COR, the contractor shall provide the original record, or a reproducible copy of any such record, within two (2) business days of receipt of the request. Release of Information. The Contractor shall not release any medical information obtained during the course of this contract to anyone outside the WTVAHCS, unless authorized by the WTVAHCS COR. Safety. The contractor shall comply with all applicable OSHA, Federal, State laws and regulations as required for performing the type of services required. Privacy/Security of VA sensitive information. The C&A requirements do not apply. A Security Accreditation Package is not required. This is anticipated to be a WSNC contract as of 10/1/2015 with an extension of 6 months if contract is not in place by that date. The verbiage regarding sensitive information contained in this contract will be determined by the Contracting Officer, Pam Mondrey. The information contained in the memorandums below will be considered during this process. Evaluation Factors The Government will make the award to Specialty laboratory if a fair and reasonable price is obtained. Required Items CLIN Product Number Description Manufacturer Unit Quantity Required 001 Laboratory services Send outs Specialty
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAHCS/VAAHCS/36C25718Q9949/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25718Q9949 36C25718Q9949_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4558090&FileName=36C25718Q9949-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4558090&FileName=36C25718Q9949-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05052605-W 20180825/180823231325-cf2ac50d9b5bb8fea269eae040f00568 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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