FBODaily.com | FedBizOpps: FILE | J | KITCHEN EXHAUST HOOD CLEANING SERVICE - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 25, 2018 FBO #6119
DOCUMENT

J -- KITCHEN EXHAUST HOOD CLEANING SERVICE - Attachment

Notice Date: 8/23/2018
Notice Type: Attachment
NAICS: 561790 — Other Services to Buildings and Dwellings
Contracting Office: Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
ZIP Code: 10468-3904
Solicitation Number: 36C24218Q9963
Response Due: 8/30/2018
Archive Date: 9/29/2018
Point of Contact: Joel M Paula
E-Mail Address: 4
Small Business Set-Aside: Total Small Business
Description: General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24218Q9963 Posted Date: 08/23/2018 Original Response Date: 08/30/2018 Current Response Date: 08/30/2018 Product or Service Code: J099 Set Aside: Small Business Set-aside NAICS Code: 561790 Contracting Office Address Department of Veterans Affairs James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; are being requested, and a written solicitation document will not be issued. This solicitation is a "request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of 7.5 Million. All interested companies shall provide quotation(s), for the following: Statement of Work Northport VA Medical Center (NVAMC) Northport NY Hood cleaning Services 1 General section: 1.1 Title of Acquisition: Kitchen Exhaust Hood cleaning Services for the Northport VAMC 1.2 Scope of Work: Contractor shall provide all material, equipment, labor and supervision necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified. The Contractor shall: Inspect, clean and degrease kitchen exhaust hoods to include all ductwork and stainless steel filters including roof fans for the kitchen, cafÃ©, and dining areas located in Building 200, Building 8, Building 92, Building 21, and Munsky Field, respectively. The exhaust hoods and ducts located in Building 200 s Kitchen and CafÃ© and Building 8 s Dining Area shall be cleaned on a quarterly basis in October, January, April, and July. The exhaust hoods and ducts located in Building 21 s Daycare Center and Munsky Field s Pavilion shall be cleaned on a semi-annual basis in June and September. The exhaust hood located at Building 92 is not connected to duct work so the exhaust hood located in Building 92 shall be cleaned on a semi-annual basis in June and September. All associated ductwork with the kitchen hoods is to be cleaned. Vendors shall abide by the Fire code NFPA 96 (National Fire Protection Association). 1.3 Background: The Kitchen hood exhaust systems have been in place for 30 years and as per NFPA 96 (National Fire Protection Association) the Kitchen Hood exhaust systems are required to be cleaned on a quarterly or semi-annual basis. 1.4 Performance Period: This is a (1) one year base with a (4) four-year option contact. 1.5 Contract type: Firm Fixed Price 1.6 Place of Performance: Northport VA Medical Center, 79 Middleville Road, Northport, New York. 1.7 Work Hours: Work is to be performed after hours when the hoods are not in use starting at 3:30 P.M. weeknights and shall be completed within three (3) days. Work shall be scheduled by agreement between the Northport VAMC and service contractor. 1.8 Acronyms and Definition: NFPA National Fire Protection Association CO Contacting Officer COR Contracting Office Representative NVAMC Northport VA Medical Center 1.9 Publications VA directive 0710 ( https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=1568 ) NFPA 96 ( http://www.gako-ks.co.il/nfpa96-01.pdf ) 2. CONTRACT AWARD MEETING 2.1 The contractor shall not commence performance on the tasks in this SOW until the contracting officer has conducted a Post Award meeting or has advised the contractor that a Post Award meeting is waived. 3. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: 3.1 Contractor shall inspect, clean and degrease six (6) kitchen exhaust hoods plus all ductwork and stainless steel filters including roof fans by removing the fan/blower hood grease filters and completely cleaning by scraping, wiping, etc. 3.2 Contactor shall clean the entire duct including, but not limited to, the interior hood, interior hood to the exterior fan/blower and the fan blower. 3.3 Contractor shall clean reinstalled filters, if filters are damage to the point as to a replacement is needed Contractor will contact the COR with pricing. 3.4 Contractor shall provide all equipment, manpower and supervision necessary to accomplish the task. The contractor will be responsible for activating the built-in wash down cleaning. 3.5 Contractor shall insure no tools left unattended in the work area. 3.6 Contractor shall conduct work after normal kitchen hours (3:30pm). 3.7 All hoods shall be labeled after cleaning and before Contactor has departed. 3.8 Contractor shall perform cleaning services in Building 200 s Kitchen and CafÃ© and Building 8 s Dining Area quarterly (In October, January, April and July) at the Northport VA Medical Center. Contractor shall perform cleaning services in Building 21 s Daycare Center, Munsky Field, and Building 92 semi-annually (In June and September). 3.9 Contractor shall clean up and leave the kitchen areas free of trash and left in work order to conduct business the next morning. 3.10 Properly reinstall all components, dispose of all debris, and perform all work in accordance with EPA, NFPA, Federal, State, and local codes. 4. REPORTING 4.1 For services performed after hours, the contractor s technician is to report to the Maintenance Supervisor for each facility. 4.2 After work is completed, the contractor s technician(s) shall submit in writing, a complete report of services performed for each item of equipment within seven (7) business days. The Supervisor, or his designee, must sign the service ticket before the technician(s) leave the facility. 5. CHANGES TO STATEMENT OF WORK 5.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a folder along with all other pertinent information. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. 6. TRAVEL 6.1 No Travel is associated with this acquisition. 7. GOVERNMENT RESPONSIBILITIES 7.1 The Government will provide access to the kitchens to include access to the roof for the exhaust fans for cleaning purposes. 7.2 Contracting Officer Representative (COR) shall obtain PIV Badges in accordance with VA Directive 0710 if needed. 7.3 COR will certify all invoices in a timely manner upon receipt from Contractor. 7.4 COR will document contractor s performance in Contractor Performance Assessment Reporting System (CPARS) 8. SECURITY 8.1 Contractor shall comply with security measures as required by the NVAMC to include wearing of appropriate identification badges in accordance with VA Directive 0710 9. Key Personnel 9.1 All contracted personnel performing under this contract shall comply with the terms and conditions of the SOW. Name Position Title Wage Skillset ID Qualified Service Technician Yes/No 10. INVOICES: 10.1 Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the contractor, validated by the COR, and submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714. 10.2 A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Total amount due 11. Quality Assurance Surveillance Plan (QASP) Matrix REQUIRED SERVICE PWS REF PERFORMANCE STANDARD Acceptable Level of Quality MONITORING METHOD INCENTIVE/DISINCENTIVES FOR MEETING OR NOT MEETING THE PERFORMANCE STANDARDS Provide qualified technicians to Inspected, clean and degrease seven (7) kitchen hoods 3.1 Contractor shall clean and inspect 7 kitchen exhaust hoods to include duct work and fans 100% Random and daily inspections by VA designated staff person Exercise option contract renewal Twice a year cleaning and inspections at both VA Medical Centers 3.8 Contract shall adhere to the set cleaning dates 100% Inspections by VA designated staff. Exercise option contract renewal Labeling of cleaning and inspection 3.7 All cleaned equipment shall be properly inspected and labeled 100% Inspections by VA designated staff Exercise option contract renewal Operate built-in wash down cleaning. 3.4 Contractor shall activate the built-in wash down cleaning 100% Inspections by VA designated staff Exercise option contract renewal Clean and reinstall filters 3.3 Contractor shall clean and reinstall all filters 100% Inspections by VA designated staff Exercise option contract renewal clean up area and leave are ready for next day operations 3.9 Contractor shall leave work area free of trash and ready for use in the morning. 100% Inspections by VA designated staff Exercise option contract renewal
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24218Q9963/listing.html)
Document(s): Attachment; File Name: 36C24218Q9963 36C24218Q9963_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4556547&FileName=36C24218Q9963-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4556547&FileName=36C24218Q9963-000.docx; File Name: 36C24218Q9963 S02- SOLICITATION.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4556548&FileName=36C24218Q9963-001.pdf); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4556548&FileName=36C24218Q9963-001.pdf; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN05054488-W 20180825/180823232034-a4275b9c8b87548a5e2af5b8361ae4d3 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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J -- KITCHEN EXHAUST HOOD CLEANING SERVICE - Attachment