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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 09, 2018 FBO #6134
DOCUMENT

J -- Preventive maintenance and repair services for for diagnostic imaging equipment. INTENT TO SOLE SOURCE - Attachment

Notice Date

9/7/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Gulf Coast Veterans Health Care System;Network Contracting Office 16;400 Veterans Avenue;Biloxi MS 39531
 

ZIP Code

39531
 

Solicitation Number

36C25618U0039
 

Response Due

9/21/2018
 

Archive Date

10/21/2018
 

Point of Contact

Danette Rene' Impey
 

Small Business Set-Aside

N/A
 

Description

This is an INTENT TO SOLE SOURCE NOTICE only. The Department of Veteran Affairs, Network Contracting Office (NCO) 16, intends to issue a sole-source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 (only one responsible source and no other supplies or services will satisfy agency requirements), to General Electric Company dba (GE), located at 3000 N. Grandview Blvd., Waukesha, WI 53188. Services will be from 10/01/2018 09/30/2019 with four (4) twelve (12) month option periods under NAICS 811219. The Vendor shall provide all parts and labor for preventive maintenance services on diagnostic imaging equipment for the Government owned GE Healthcare imaging equipment (listed below) located G. V. (Sonny) Montgomery VA Medical Center (GVSM VAMC), Jackson, MS. The place of performance is GVSM VAMC, Jackson, MS 39216. This action will result in a firm-fixed-price maintenance service contract for Government owned GE Healthcare diagnostic imaging equipment located at the GVSM VAMC. The period of performance shall be for twelve (12) months starting October 1, 2018 to September 30, 2019 with four (4) twelve (12) month option periods. Clause 52.217-8, Option to Extend Services, and Clause 52.217-9, Option to Extend the Term of the Contract applies. This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement not later than 09/21/2018 at 12:00 PM CST, to rene.impey@va.gov. When responding to this announcement, respondents should refer to Announcement 36C25618U0039, Notice of Intent in the subject line. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. Responding as an interested party under the www.fbo.gov website does not constitute convincing evidence of capabilities. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal and facsimile responses are not acceptable and will not be considered. All interested parties are reminded to be registered with SAM.gov at https://www.sam.gov/portal/public/SAM/ in order to be eligible for award of Government contracts. No telephone calls will be accepted. If after Sep. 21, 2018, no viable responses have been received in response to this announcement, NCO 16 shall negotiate solely with General Electric Company dba GE. The Government anticipates the award of a firm-fixed-price contract. A determination by the Government whether to compete the proposed requirement shall be based upon responses received and is solely within the discretion of the government. Information received shall be considered solely for the purpose of determining whether to conduct a competition. REQUIRED SERVICES: Equipment to be serviced / maintained includes: 1. SCOPE & EQUIPMENT CONTRACTOR SHALL PROVIDE ALL TOOLS, LABOR, TRANSPORTATION, SUPERVISION, AND PARTS NECESSARY TO PROVIDE FULL MAINTENANCE AND REPAIR SERVICES INCLUDING PREVENTIVE MAINTENANCE INSPECTIONS (Includes Telephone & On-Site Service), FOR GE Imaging equipment, LOCATED AT the G. V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Drive, Jackson, MS 39216. PROPOSALS SHALL BE DONE ON AN ALL OR NONE BASIS. System ID Equipment Features 601364D630C29 GE NM, Discovery NM 630 Field Service Engineer onsite response: within 24 hours of initial contact to vendor Software and System Updates Phone Call tech support: coverage M-F 8:00AM-5:00PM 20% repair parts discount 20% labor discount Unlimited remote connectivity assistance Repair parts with shipping: next day delivery by 10:30AM PM Coverage 601364D630C32C GE NM, Discovery NM 631 Field Service Engineer onsite response: within 24 hours of initial contact to vendor Software and System Updates Phone Call tech support: coverage M-F 8:00AM-5:00PM 20% repair parts discount 20% labor discount Unlimited remote connectivity assistance Repair parts with shipping: next day delivery by 10:30AM PM Coverage 601364D630CB37 GE NM, Discovery NM 632 Field Service Engineer onsite response: within 24 hours of initial contact to vendor Software and System Updates Phone Call tech support: coverage M-F 8:00AM-5:00PM 20% repair parts discount 20% labor discount Unlimited remote connectivity assistance Repair parts with shipping: next day delivery by 10:30AM PM Coverage 601VADPA GE XR, OPTIMA XR220AMX Coverage Included: automatic exposure control, tube coverage, and battery replacement coverage Field Service Engineer onsite response: within 4 hours of initial contact to vendor Software and System Updates Phone call tech support 97% Uptime Commitment Unlimited remote connectivity assistance PM Coverage 601VADPAFP GE XR, FlashPad - Digital Wireless Detector Coverage Included: battery replacement coverage, detector coverage, grid replacement Unlimited replacement Repair parts with shipping: next day delivery by 10:30AM Field Service Engineer onsite response: within 4 hours of initial contact to vendor Software and System Updates Phone call tech support 97% Uptime Commitment 601362CT3 GE CT, LIGHTSPEED RT 16 Coverage Included: CT system and tube coverage Field Service Engineer onsite response: within 24 hours of initial contact to vendor Software and System Updates Phone Call tech support: coverage M-F 8:00AM-5:00PM Field Service backup coverage: M-F 8:00AM-5:00PM Repair Parts with Shipping included: next day 10:30AM delivery 601362CTRT GE CT, LIGHTSPEED RT 16 Coverage Included: CT system and tube coverage Field Service Engineer onsite response: within 4 hours of initial contact to vendor Software and System Updates Phone Call tech support: coverage M-F 8:00AM-5:00PM Field Service backup coverage: M-F 8:00AM-5:00PM Repair Parts with Shipping included: next day 10:30AM delivery 2. Specific Tasks. Expectations of the contractor are detailed below. DEFINITIONS/ACRONYMS: A. Biomedical Engineering - Supervisor or designee. B. CO - Contracting Officer. C. COR - Contracting Officer's Representative. D. PM - Preventive Maintenance Services, which are periodic in nature and are, required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. E. FSE - Field Service Engineer, a person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the NMVHACS premises. F. ESR - Vendor Engineering Service Report, a documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. G. Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status. H. Authorization Signature - COR signature; indicates COR accepts work status as stated in ESR. GVSM VAMC: G.V. (Sonny) Montgomery VA Medical Center, Jackson, MS. J. OEM Original Equipment Manufacturer. CONFORMANCE STANDARDS: Contract service shall ensure that the equipment functions in conformance with the specifications used when the equipment was procured by the VAMC, and any upgrades/updates, as well as following most current published standards/ specifications/regulations: Manufacturer s specifications, Association for the Advancement of Medical Instrumentation (AAMI), The Joint Commission (TJC), National Fire Protection Agency 99 (NFPA-99), Center for Device and Radiological Health (CDRH), Original Equipment Manufacturer (OEM), American Hospital Association (AHA), Institute of Electrical And Electronic Engineers (IEEE), Occupational Safety and Health Administration (OSHA), College of American Pathologists (CAP), Memphis VAMC standard operating procedures, and any other Federal, State, and Local regulations pertaining to the equipment listed for this contract. HOURS OF COVERAGE: A. Normal hours of coverage are Monday through Friday 8am to 5pm. Service will be performed during normal hours of coverage unless requested or approved by COR. B. Federal Holidays observed by the VAMC are: New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day 4. SCHEDULED MAINTENANCE: GVSM VAMC shall perform initial inspection of equipment as identified in the table in Section 4. If the equipment is not in proper operating condition outlined by the OEM then the Biomedical Equipment Support Specialist at GVSM VAMC will call the vendor to schedule repair services. Contractor shall provide P.M. procedures and checklists with worksheet originals indicating work to be performed and actual values obtained, if applicable. PM coverage shall be performed during normal work hours: M-F 8AM-5PM CST. Scheduled preventative maintenance shall include an itemized list of the procedures performed, including electrical safety, and shall include, but need not be limited to, the following: 1. Cleaning of equipment. Reviewing operating system software diagnostics to ensure that the system is operating in accordance with Equipment Performance Section 2. 3. Calibrating and lubricating the equipment. 4. Performing remedial maintenance of a non-emergent nature. 5. Testing and replacing faulty and worn parts and/or parts likely to become faulty, worn, or failed. 6. Inspecting and replacing, where indicated, electrical wiring and cables for wear and fraying. 7. Inspecting and replacing, where indicated, all mechanical components which may include, but is not limited to, X-ray tube mounting hardware; cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards, and safety, and performance. 8. Returning the equipment to the operating condition as stated in Equipment Conformance Section 2. Providing documentation of services performed. The Contractor shall provide software upgrades and updates and software and quality updates. Hardware/firmware/software updates/upgrades shall be scheduled and performed during normal hours of coverage. 6. PARTS ITEMS: The contractor shall furnish parts as described in the features in the table under Section 4. The contractor shall maintain quantity of parts including unique and/or high mortality replacement parts in such a manner as to be available for shipment to arrive at the GVSM VAMC by 10:30AM CST the following morning. All parts supplied shall be compatible with existing equipment. The contractor shall use new and/or refurbished parts. All parts shall perform identically to the original equipment specifications. 7. SERVICE MANUALS/TOOLS/EQUIPMENT: The GVSM VAMC shall not provide tools, test equipment, service manuals, or service diagnostic software to the contractor. Contractor shall provide all tools, test equipment, service manuals, and/or service diagnostic software. Contractor shall obtain, have on file, and make available to its FSE all operational and technical documentation (such as operational and service manuals, schematics, diagnostic software, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service manuals, by name and/or the manuals themselves shall be provided to the CO upon request. Contractor shall provide the GVSM VAMC Biomedical Engineering Support Specialists copies of all documentation that pertains to any hardware, software, or firmware upgrade or repair. Contractor shall provide to the GVSM VAMC Biomedical Engineering Support Specialist copies of the latest version(s) of all technical documentation and licensing agreements, which shall include operational and service manuals, schematics, diagnostic software, and parts lists. GVSM VAMC Biomedical Engineering Support Specialist shall have access to the same operation, service, and documentation as the OEM's FSE. Contractor shall provide to the GVSM VAMC Biomedical Engineering Support Specialist OEM Service Bulletins for the equipment listed in Part 1. 8. DOCUMENTATION/REPORTS: At the completion of each service call (scheduled or unscheduled), Contractor/FSE shall provide a detailed ESR. The ESR shall, at a minimum, document the following information legibly and in complete detail: Name of contractor and contract number. Name of the FSE performing services. Contractor Service ESR number/log number. Date, time (starting and ending), equipment downtime and hours on-site for service call. Identification of equipment to be serviced: I.D. number, Manufacturer's name, device name, model number, serial number, and any other Manufacturer's identification numbers. Description of problem reported by Biomedical Engineering Support Specialist. B. Signatures: 1. FSE performing services described. 2. Authorized VA Employee who witnessed service described. Any additional charges claimed must be approved by Biomedical Engineering Support Specialist before service has commenced. 9. REPORTING REQUIREMENTS: Contractor shall be required to report to Biomedical Engineering Support Specialist to check in. This check in is mandatory. The FSE shall check out with Biomedical Engineering Support Specialist and submit the ESR(s) to Biomedical Engineering Support Specialist. All ESR shall be submitted to Biomedical Engineering Support Specialist for an "acceptance signature". If Biomedical Engineering Support Specialist is unavailable, a signed, authorized copy of the ESR will be sent to Biomedical Engineering Support Specialist. VA Biomedical Engineering Support Specialist Contact Person(s): Randall Binkney 601-362-1711 x3930. The contractor shall provide COR telephone number(s) to contact the Service Department or FSE. 10. PAYMENTS AND ADDITIONAL CHARGES: PAYMENTS: Invoices will be paid IN ARREARS on a monthly basis. (If the Contractor prefers quarterly, or semiannually, permission can be granted for other than by a monthly basis by the CO). Invoice shall have contract number and purchase order identified as well as period of services. Any hourly rate charges shall be itemized as a separate line item with total cost, on the invoice. Failure to submit a proper invoice shall cause payment delay. Invoices shall be submitted electronically via: http://www.tungsten-network.com/US/en/veterans-affairs/. REPORTING REQUIRED FOR SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than twenty-four (24) hours after discovery, notify the CO and the COR, IN WRITING of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. ADDITIONAL CHARGES: There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts 11. CONDITION OF EQUIPMENT: Contractor shall accept responsibility for the equipment described in Part I in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve Contractor from performance of the requirements of this contract. 12. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in the Part I. For field experience, the FSE(s) has a minimum of two years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment listed in Part I. The FSE shall be authorized by Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSE. Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSE for each make and model Contractor services at the GVSM VAMC. The CO may authenticate the training requirements, request training certificates or credentials from Contractor at any time for any personnel who are servicing or installing any GVSM VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the GVSM VAMC equipment. C. If subcontractor(s) are used, they must be approved by the CO; Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. 13. TEST EQUIPMENT: Prior to commencement of work on this contract, Contractor shall provide the GVSM VAMC with a copy of the current calibration certification of all test equipment to be used by the Contractor on GVSM VAMC equipment. This certification shall also be provided on a periodic basis when requested by the GVSM VAMC. Test equipment calibration shall be traceable to a national standard. 14. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: Contractor FSE shall wear visible identification at all times while on the premises of the GVSM VAMC. It is the responsibility of Contractor FSE to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The GVSM VAMC will not invalidate or make reimbursement for parking violations of Contractor s FSE under any conditions. Smoking is prohibited inside any buildings at the GVSM VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. 15. INSURANCE: A. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes. B. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000. 16. EQUIPMENT MODIFICATIONS/UPGRADES/UPDATES: Equipment modifications are divided into two kinds; 1) Normal functional improvements that assure that the equipment is operating at the peak of performance and 2) Enhancing improvements are optional improvements that change the equipment s original design to allow for supplementary or additional functions. Normal functional improvements shall be provided at no cost to VA within six (6) months after each version is released. Installation shall be done at no additional cost to the government during normal working hours, unless requested by the COR Enhancing improvements are optional to VA. If the COR has determined that VA requires such enhancing improvements, it shall be considered outside of the scope of this contract and processed as a separate procurement. All modifications, upgrades, updates, enhancements, etc., must be scheduled in advance with the COR. CO and COR must receive notice at least five (5) full business days in advance before any equipment updates, upgrades, enhancements, and modifications are begun along with justification (if Vendor-suggested modification), estimated costs (if applicable), probable effect on equipment operation, and needs for new or additional in-service training. Documentation must be provided to Biomedical Engineering Support Specialist when software upgrades/updates are installed. Documentation will include what was installed, how it was installed, and where it was installed on the system. Documentation will include parts list, calibration procedures, and test procedures, if applicable. 17. SPECIAL CONDITIONS: The Contractor shall support all system and third-party software of the equipment, providing onsite support and repairs during normal hours of coverage. The Contractor will provide telephone support during normal hours of coverage. The Contractor will provide provision revisions and updates of all software that corrects functional flaws. Contract labor coverage to include all system options, third party pass thru devices, such as, compact disk devices, remote workstations, etc., and will include all Philips supplied software including that used by third party devices. 3. Performance Monitoring Vendor performance will be monitored by Biomedical Engineering, the COR, and using service to ensure conformance to stated contract requirements and expectations. Work completed will be reported to the COR to ensure that contractual conditions are met. 4. Security Requirements The C&A requirements do not apply and a Security Accreditation Package is not required. 5. Place of Performance. Service and maintenance work will be completed on site at the G.V. (Sonny) Montgomery VA Medical Center.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BiVAMC/VAMCCO80220/36C25618U0039/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25618U0039 36C25618U0039.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4582488&FileName=36C25618U0039-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4582488&FileName=36C25618U0039-000.docx

 

File Name: 36C25618U0039 P03-LSJ Over SAT redacted.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4582489&FileName=36C25618U0039-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4582489&FileName=36C25618U0039-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;G. V. (Sonny) Montgomery VA Medical Center;Network Contracting Office 16;1500 Woodrow Wilson Drive;Jackson, MS

Zip Code: 39216
 

Record

SN05078182-W 20180909/180907230914-9b7151ba87708003dfba5be059375f12 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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