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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 20, 2018 FBO #6175
DOCUMENT

Q -- VISN 2 First Fill/Emergency Fill Service Contract - Attachment

Notice Date

10/18/2018
 

Notice Type

Attachment
 

NAICS

524292 — Third Party Administration of Insurance and Pension Funds
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

36C24219Q0048
 

Response Due

10/25/2018
 

Archive Date

12/24/2018
 

Point of Contact

Brooks Campbell, Janice
 

E-Mail Address

Janice.Brooks@va.gov
(Janice.Brooks@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Synopsis: Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing VISN 2 FIRST FILL/EMERGENCY FILL SERVICE CONTRACT for the VISN 2 Health Care System. The North American Industry Classification Systems (NAICS) is 524292. Responses to this notice must be submitting in writing (email or fax) and must be received not later than October 25, 2018 at 10:00AM. Email: Janice.Brooks@va.gov and Fax: 718-741-4722. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 524292. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. FIRST FILL & EMERGENCY RX PHARMACY SERVICES FOR VISN2/NEW YORK/NEW JERSEY VA HEALTH CARE NETWORK STATEMENT OF WORK / DESCRIPTION OF SERVICES Description of services needed: to provide First Fill prescription services for VISN 2 facilities. to provide Emergency backup prescription services For VISN 2 facilities. SPECIFICIATIONS: First Fill or emergency medication shall include, but not limited to the following: All prescriptions filled must be written on VA prescription blanks (VA form 10- 2577F) or another prescription blank that has been authorized in writing by the VA Contracting Officer or the Chief of Staff of the applicable VA Medical Center. Only prescriptions from VA authorized practitioners may be filled under the contract. The contractor must review all prescriptions to ensure that the prescriber is a VA authorized practitioner. Prescriptions from non-VA authorized practitioners may not be filled under the contract and will not be reimbursed. c. Prescriptions will be filled and dispensed only for drugs that are on the VA Formulary https://www.pbm.va.gov/PBM/National Formulary.asp Formulary includes representative NDCs. Any other drug not on this list will require prior approval from the VA. i. Non-formulary and non-emergent medications (i.e. Viagra, any expendable stock /supply items [non- drug products], and cosmetics, over-the counter medications, nutritional supplements, vitamins or herbal supplements) as identified by not being on the provided VA Formulary are not to be dispensed by the pharmacy without prior authorization. ii. First Fill does NOT cover Schedule 1 controlled substances iii. For a non-formulary medication to be dispensed, CBOC provider will call applicable VA COTR (listed in Section 4) or designee for prior approval. VA COTR (or designee) will then call Contractor Designee to have a prior authorization input into the system, allowing the medication to be dispensed for the veteran. iv. The VA formulary will be updated as necessary and provided to the Contractor Designee. VA will provide drug name, strength and form(s) for each drug to be added along with the representative NDC number. v. It is the responsibility of the contractor (vendor) to supply copies of the VA Formulary to each of the dispensing pharmacies in their network. vi. Making the Formulary available to non-network pharmacies will be considered a breach of contract and cause for the immediate cancellation of this contract. d. Medications shall be dispensed with a maximum 10-day (NO REFILLS) supply for all medications EXCEPT antibiotics (unless repackaging is not an option; (i.e.: of insulin, oral inhalers, etc.) e. Antibiotic prescriptions shall be dispensed in a quantity up to a 14-day supply when authorized by the physician. i. Plan B One-Step (Levonorgestrel) 1.5mg; ii. TEVA Women s Health iii. NDC 51285-942-88 (1 tablet unit of use package) f. Filling pharmacies are NEVER authorized to fill prescriptions from non-VA providers or refill prescriptions previously filled in non-VA pharmacies. g. Medications shall be dispensed in the generic form unless otherwise stipulated by the VA Pharmacy Service. A product is not considered a generic equivalent unless the strength, quantity and dosage is the same as the brand name. The generic name must be indicated on the drug label for all medications. h. Prescriptions filled under this contract will be, to the extent permitted by law, the least expensive drug product the pharmacy has in stock is required to be used. i. Follow VA Drug Standardization List as is posted on the link below https://www.pbm.va.gov/PBM/nationalformulary/VA_Drug_Standardization_List_March_2016.pdf j. Medications shall be dispensed in appropriate containers, consistent with federal guidelines and New York/New Jersey State Laws. k. All adverse drug events reported to filling pharmacy will be reported to the VA originating site. These include dispensing errors, drug allergies and adverse drug reactions. l. No refills of prescriptions will be authorized. The contractor shall fill ONLY NEW PRESCRIPTIONS. A new prescription is defined as a written or telephonic prescription for a drug product and strength that has been written as a new prescription by the provider and has a new, unique prescription number. m. NO PRESCRIPTIONS WILL BE MAILED. All prescriptions are to be picked up at the filling pharmacy by Veteran or designee with ample identification. n. Patients must show a current (in date) PHOTO ID and sign for all prescriptions upon pickup. There can be no exceptions to this requirement. o. VA reserves the right to add or delete areas of services based on patient demand. Changes in service areas shall be addressed in a written bilateral modification to this contract issued by the Contracting Officer p. All patients shall be offered counseling from a Pharmacist for each prescription filled. The counseling shall include, but not limited to: i. Name, description and use of medication ii. Dose, dosage, form, and route iii. Special directions and precautions iv. Common side effects and action required if side effects occur v. Techniques for self-monitoring drug therapy vi. Action to be taken if a dose is missed vii. Proper storage viii. What the patient can expect from the medication ix. The balance of the patient s prescribed medication shall be mailed from the VA Mail-Out Pharmacy q. Pharmacy Services covered by this contract, at a minimum, shall be furnished by the contractor Monday through Sunday (7 days a week) to include Holidays and weekends, Hours of operation (0000 hrs. to 2400 hrs.) daily. r. The contractor shall provide Registered Pharmacists who shall be (but not limited to): i. Registered in the State of New York and New Jersey (as applicable). ii. Collects, synthesize, and interprets patient prescription, and disease data iii. Checks for factual and potential drug related problems, including (but not limited to): (1) therapeutic duplication (2) drug-disease contraindications (3) drug-drug interactions (including interactions with over the counter drugs) (4) incorrect drug dosage (5) drug-allergy interactions i. Identify, clarify, and resolve drug related problems with the prescriber and patient. ii. Be available to answer any drug related questions that a patient may have after the prescription is filled. iii. Treat all patients with dignity, courtesy and respect. s. Waiting times for prescription dispensing shall be on average 30 minutes but shall not exceed one hour. t. Upon contract award, VA will provide Contractor Designee with all the provider names for each VA Facility Location and both their respective NPI (National Provider Index) and DEA (if applicable) that will be used (notify if a provider does not use a DEA). VA DEA numbers may be utilized for providers at some locations. VA will notify the contractor of this usage if applicable. i. ** Please note, NPI for providers, even though utilizing a VA DEA must still be supplied to the contractor. 3. LOCATIONS / PLACES OF PERFORMANCE AND POINT OF CONTACT / COTR INFORMATION: BRONX, NEW YORK James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, NY 10468 White Plains Community Clinic 23 South Broadway White Plains, NY 10601 Yonkers Community Clinic 124 New Main Street Yonkers, NY 10701 Queens Community Clinic 41-03 Queens Blvd. Sunnyside, NY 11104 Bronx Community Clinic 953 Southern Blvd Bronx, NY 10459 VA HUDSON VALLEY HEALTH CARE SYSTEM Montrose VA Medical Center Campus Route 9A/P.O. Box 100 Montrose, NY 10548-0100 Monticello Community Clinic Jefferson Professional Plaza 60 Jefferson St., Unit 3, Monticello, NY 12701 New City/Rockland County Community Clinic 20 Squadron Boulevard, Suite 400 New City, NY 10956 Carmel/Putnam County Community Clinic 1875 Route 6 Warwick Savings Bank - 2nd Floor Carmel, NY 10512 Goshen Community Clinic 30 Hatfield Lane, Suite 204 Goshen, NY 10924 (845) 294-6927 POC/COTR: Lana, Robert E. (Robert.Lana@va.gov) Castle Point VA Medical Center Campus Castle Point, NY 12511 (845) 831-2000 POC/COTR: Lana, Robert E. (Robert.Lana@va.gov) 845-831-2000, x5435 or 914-737-4400, x3166 Eastern Dutchess Community Clinic 2881 Church St, Rt. 199, Pine Plains, NY 12567 Port Jervis Community Clinic 150 Pike Street Port Jervis, NY 12771 Poughkeepsie Community Clinic 488 Freedom Plains Road Poughkeepsie, NY 12603 VA NEW JERSEY HEALTH CARE SYSTEM East Orange VA Medical Center Campus 385 Tremont Avenue East Orange, NJ 07018-1095 Lyons VA Medical Center Campus 151 Knollcroft Road Lyons, NJ 07939 Fort Monmouth Community Clinic Paterson Army Health Clinic Building 1075, Stephenson Avenue Fort Monmouth, NJ 07703 James J. Howard Community Clinic 970 Route 70 Brick, NJ 08724 Elizabeth Community Clinic 654 East Jersey Street, Suite 2A Elizabeth, NJ 07206 Trenton Community Clinic 171 Jersey Street Building 36 Trenton, NJ 08611-2425 Hackensack/Bergen County Community Clinic 385 Prospect Avenue Hackensack, NJ 07601 Jersey City Community Clinic 115 Christopher Columbus Dr Jersey City, NJ 07302 New Brunswick Community Clinic 317 George Street New Brunswick, NJ 08901 Morristown Community Clinic 340 West Hanover Avenue Morristown, NJ 07960 Newark Community Clinic 20 Washington Place Newark, NJ 07102 Paterson Community Clinic St. Joseph's Hospital & Medical Center 275 Getty Avenue Paterson, NJ 07503 VA NEW YORK HARBOR HEALTHCARE SYSTEM Brooklyn VA Medical Center Campus 800 Poly Place Brooklyn, NY 11209 St. Albans Community Living Center 179th Street & Linden Boulevard St. Albans, NY 11425 Staten Island Community Clinic Southport Plaza 1150 South Avenue 3rd Floor Suite 301 Staten Island, NY 10314 New York VA Medical Center Campus 423 East 23rd Street New York, NY 10010 Chapel Street Community Clinic 40 Flatbush Extension 8th Floor Brooklyn, NY 11201 Harlem Community Clinic 55 West 125th Street 11th Floor New York, NY 10027 Opiate Substitution Program 437 West 16th Street New York, NY 10011 NORTHPORT, NEW YORK Northport VA Medical Center 79 Middleville Road Northport, NY 11768 Patchogue Community Clinic 4 Phyllis Drive Patchogue, NY 11772 Westhampton Community Air Base (by appointment only) 150 Old Riverhead Road Westhampton, NY 11978 Plainview Community Clinic 1425 Old Country Road Plainview, NY 11803 Albany VA Medical Center, 113 Holland Avenue Albany, NY 12208 CBOCs Bainbridge 109 North Main Street Bainbridge, NY 13733 Catskill Columbia Greene Medical Arts Building Suite D305, 159 Jefferson Hgts Catskill, NY 12414 Clifton Park 963 Route 146 Clifton Park, NY 12065 Fonda 2623 State Highway 30A Fonda, NY 12068 Glens Falls 84 Broad St. Glens Falls, NY 12801 Kingston 324 Plaza Road Kingston, NY 12401 Plattsburgh 80 Sharron Avenue Plattsburgh, NY 12901 Saranac Lake 33 Depot St. Saranac Lake, NY 12983 Schenectady 1346 Gerling Street Sheridan Plaza Schenectady, NY 12308 Troy 295 River Street Troy, NY 12180 Westport 7426 NYS Route 9N Westport, NY 12993 Bath VA Medical Center 76 Veterans Avenue Bath, NY 14810 CBOCs Coudersport 24 Maple View Lane Suite 2 Coudersport, PA 16915 Elmira 1316 College Avenue Elmira, NY 14901 Wellsboro 1835 Shumway Hill Road Wellsboro, PA 16901 Wellsville 3458 Riverside Drive, Route 19 Wellsville, NY 14895 VA Western New York Healthcare System 3495 Bailey Avenue Buffalo, NY 14215 CBOCs Dunkirk 166 East 4th Street Dunkirk, NY 14048 Jamestown 608 West 3rd Street Jamestown, NY 14701 Lackawanna 1234 Abbott Road Lackawanna, NY 14218 Lockport 5883 Snyder Drive Lockport, NY 14094 Niagara Falls 2201 Pine Avenue Niagara Falls, NY 14301-2300 Olean VA Outpatient Clinic 465 North Union Street Olean, NY 14760-2658 Springville 15 Commerce Drive Springville, NY 14141 Canandaigua VA Medical Center 400 Fort Hill Avenue Canandaigua, NY 14424 CBOCs: Rochester 465 Westfall Road Rochester, NY 14620 Syracuse VA Medical Center 800 Irving Avenue Syracuse, NY 13210 CBOCs Auburn 17 Lansing Street Auburn, NY 13021 Binghamton 203 Court Street Binghamton, NY 13901 Massena 6100 St. Lawrence Centre Massena, NY 13662 Oswego 437 State Route 104 E Oswego, NY 13126 Rome 125 Brookley Road, Building 510 Rome, NY 13441 Tompkins/Cortland 1451 Dryden Road Freeville, NY 13068 Watertown 144 Eastern Blvd. Watertown, NY 13601 4. PERIOD OF PERFORMANCE: BASE YEAR: DECEMBER 1, 2018 to NOVEMBER 30, 2019 OPTION YEAR (1) DECEMBER 1, 2019 to NOVEMBER 30, 2020 OPTION YEAR (2) DECEMBER 1, 2020 to NOVEMBER 30, 2021 OPTION YEAR (3) DECEMBER 1, 2021 to NOVEMBER 31, 2022 OPTION YEAR (4) DECEMBER 1, 2022 to NOVEMBER 30, 2023 5. PRICING: Prices will be based on a discount from MediSpan Average Wholesale plus any additional Administrative and/or Dispense fees. Please provide what your current costs/charges would be for each of the medications below. Include the price of the medication and the dispensing fee /Administrative fee associated with each product listed below. 6. RADIUS REQUIREMENT: The contractor must have three (3) or more Pharmacy locations within a five (5) mile radius of each urban VA Facility. The contractor shall provide the name, address, and phone number of each pharmacy and the VA shall approve the use of at least one pharmacy per VA facility site. 7. EMERGENCY NETWORK: In the event of an emergency and a Medical Center is unable to supply medications to patients because of a national or local emergency as declared by the Medical Center Director or designee vendor will be notified and in turn will notify their network of participating pharmacies. Vendor will supply to the VA the names of two or more Vendor employees authorized to activate their emergency network, who the VA will contact, and conversely the VA will advise Vendor of the name of the VA employee authorizing the emergency activation. In the event of a VA called emergency only, prescriptions can be filled from empty current dated vials less than 90 days old if refills do exist. Refills will be for a maximum 30-day supply. Filling pharmacy must record the following information: Patient Name Patient Address VA ID Number VA RX # (if a VA refill) Name of Provider Prescription number Filling pharmacist Charge to VA site (to be determined) that originated RX 8. AUDITING Representatives of the VA are authorized, at any time, to visit the premises of any pharmacy filling VA prescriptions under the vendor s plan during regular business hours for the purposes of auditing and evaluation, which may include the inspection of clinical records. 9. REPORTING REQUIREMENTS a. Contractor shall provide a monthly summary (for each contracted Pharmacy or CBOC) to the VA Pharmacy Service detailing the following information for services provided: Patient Name and Address Medication Name and Strength Quantity Dispensed NDC (National Data Code) Prescription Number Prescription Cost Prescriber Name Days Supply b. Invoices are to be sent to applicable POC/COTR s listed in Section 3 above, by the 10th day in the following month. Invoices must include date dispensed, patient's name, patient s last four of SSN, provider name, Prescription number name of medication and NDC number of dispensed drug, strength, days supply dispensed, quantity, total charge, and contract number. The contractor shall provide for quality control/performance improvement purposes the following information: i. All medication errors and medication related incidents will be recorded and investigated and reported to the VA on a monthly basis. Medication errors or events that result in required hospitalization, clinical intervention or significant negative events will be reported to the VA immediately. ii. Customer complaints/suggestions/compliments shall be recorded and reported to the VA on a quarterly basis (or more frequently if a significant problem occurs). 10. STATUTORY REQUIREMENTS Services required under this contract shall be performed in accordance with the following: New York and New Jersey State Board of Pharmacy; Pharmacy Law Code of Federal regulations, Title 21 United States Code, Title 21 11. CONFIDENTIALITY AND SECURITY Contractor shall ensure the confidentiality and security of all patient information and shall be held liable in the event of breach of confidentiality. All information concerning VA beneficiaries shall be kept confidential and shall not be disclosed to persons, except as authorized in writing and according to all applicable laws the Contractor shall comply with the provisions of the Privacy Act of 1974 (5 USA 522a), confidentiality of Drug Abuse, Alcohol Abuse, Sickle Cell Anemia and HIV/AIDs Treatment Records (38 USC 7332) and Confidentiality of Medical Quality Assurance Records (38 USC 5705). The Contractor shall comply with all pertaining confidentiality and security statutes. Contractor shall be HIPAA (Health Insurance Portability and Accountability Act) compliant. Failure to comply with statutes regarding confidentiality and security of patient health information/Individually identifiable information may result in financial sanctions.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/36C24219Q0048/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24219Q0048 36C24219Q0048.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4641947&FileName=36C24219Q0048-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4641947&FileName=36C24219Q0048-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05128021-W 20181020/181018230510-8c09cb5534f7fd644a0b803eeafa4bb1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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