SOURCES SOUGHT
V -- Air Ambulance (VA-19-00014090)
- Notice Date
- 12/7/2018
- Notice Type
- Synopsis
- NAICS
- 481211
— Nonscheduled Chartered Passenger Air Transportation
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office (NCO) 2;2875 Union Road;Suite 3500;Cheektowaga NY 14227
- ZIP Code
- 14227
- Solicitation Number
- 36C24219Q0165
- Response Due
- 12/14/2018
- Archive Date
- 12/14/2018
- Point of Contact
- (716)834-9200 x5054
- Small Business Set-Aside
- N/A
- Description
- 1 Statement of Work VA Western New York Healthcare System (VHAWNY) Buffalo VA Medical Center and Batavia VA Medical Center Air Ambulance SCOPE Contractor shall provide Air Ambulance transportation services for the Department of Veterans Affairs Medical Centers (VAMCs) located at the Buffalo VAMC, 3495 Bailey Avenue, Buffalo NY 14215-1129 and the Batavia VAMC, 222 Richmond Avenue, Batavia NY 14020-1227 under a firm, fixed price contract. Transportation originates at a hospital in the local area and ends at a medical facility outside the local area. Pricing should include all legs of transportation including ground ambulance to and from respective airports. The demand for air ambulance services is estimated to be 10 flights per year. LOCATION Most beneficiaries will be transported from Western New York, which includes Batavia, Buffalo and Rochester. However, this does not preclude the transport of beneficiaries from and to other locations outside this area when required. COMPLIANCE All work related to this contract will be performed by the Contractor in accordance with any applicable Federal Aviation Administration (FAA), U.S. Department of Transportation, or Occupational Safety Health Administration (OSHA) regulations, as well as applicable State health and safety regulations, health care accreditation standards (Joint Commission or equivalent accreditation organization), and standard industry practices as defined by the Association of Air Medical Services for air ambulance transportation. PERIOD OF PERFORMANCE The base period of performance for this contract shall begin on April 1, 2019 and will expire on March 31, 2020. This solicitation includes the provision of quotations for this base period and four (4) subsequent option years that may be exercised at the discretion of the Government. PERSONNEL The Contractor shall provide the necessary licenses/certificates, competencies, privilege and credentialing in accordance with applicable State(s) and Federal regulation for each employee that will perform services under this contract. INSPECTION The Government has the right to inspect the contractor premises, maintenance records of medical equipment and aircraft(s), flight logs, and dispatch records being used for the contracted services. Furthermore, annually the contractor will provide proof of insurance and copies of any licenses for all staff providing services under this contract. CANCELLATION If the service is cancelled by the Travel Coordinator, the Contractor will be paid for actual nautical miles traveled at the time of the cancellation, plus the necessary nautical miles the Contractor s aircraft must travel to return to its starting location. The return mileage is only reimbursable if the contractor does not have another destination on its flight plan. TIMELINES Upon receipt of the service from an authorized Travel Coordinator via phone call, specifying the Government performance requirements, the contractor dispatch will respond within a reasonable amount of time dependent upon the urgency of transport and coordinate the transportation of the beneficiary. INVOICING The Contractor shall furnish the following information to the receiving facility: Contract Number and purchase order number. Date of flight and number of nautical miles flown. Name and phone number of the authorized ordering Patient Travel Coordinator and facility. Originating and termination points. Name and social security number of each patient. An in-flight medical attendant s report of the patient s status, including vital signs, level of consciousness, drugs administered, details of therapeutic intervention, and the names and qualifications of all attendants working. Any unusual circumstances encountered during the flight, including, but not limited to, inordinate altitudes flown, turbulence, and times associated with these abnormal conditions. After all work has been completed, the Contractor will furnish the information listed above, along with the invoice, directly to the Patient Travel Coordinator who placed the service. The Patient Travel Coordinator will process the invoice for payment. The invoice and required information shall be submitted no later than 15 working days after completion of the service. Invoices will be submitted electronically through the Tungsten network at http://www.tungsten-network.com/us/en/veterans-affairs/. BUSINESS RELATIONS The working relationship will be assessed based on beneficiary and/or travel coordinator satisfaction and includes the direct professional interaction between contractor and contracting officer. A few of the other requirements of the contract to be monitored, which is not directly related to cost, schedule, or performance are: Integration and coordination of all activity needed to execute the contract, change proposal submissions, and the contractor s history of professional behavior with all parties. Actively work to eliminate roadblocks to ensure excellent performance. ORDERS Authorized VHAWNY personnel will place telephone requests (orders) for contract services only with the Contractor s dispatch office. The request for services shall specify the originating point and final destination. Only such travel is authorized and any costs incurred for unauthorized travel, stops, waiting time, etc.; will be the responsibility of the Contractor. Employees authorized VHAWNY to approve travel will be communicated via fax to the vendor upon award of the contract and subsequently as needed due to staffing changes. For prescheduled pickups, the Contractor will be required to furnish the ground ambulance within ten (10) minutes of the prearranged time. For unscheduled pickups, the Contractor agrees to have patient transported to the departing airport, prepared, and airborne within 3 hours after the receipt of telephone order or as agreed between the contractor and the authorized VAWNYHS requestor. If the Contractor identifies they cannot furnish the services within the time specified, the Government reserves the right to obtain the necessary services from another source and charge the Contractor for any excess costs which may result. The Government will be the sole judge in determining when to order services from a different source. In the event of a NO-SHOW the Government reserves the right to obtain the necessary services from another source and charge the Contractor for any excess costs which may result. DEFINITIONS AIR AMBULANCE: Fixed or rotary wing aircraft with a compartment that is designed and constructed to afford relative safety and comfort and to avoid aggravation of the patient s condition. The aircraft, compartment, and personnel meet all applicable federal and state standards for medical air transport. ALS: Advance Life Support. GROUND AMBULANCE: Vehicles for emergency medical care which provide a driver compartment and a patient compartment that will accommodate an Emergency Medical Technician (EMT), Paramedic (or RN as needed) and two litter patients, so positioned that at least one patient can be given intensive line support during transit; equipment and supplies for emergency care at the scene as well as during transport, and two-way radio communication and equipment for light rescue procedures. The ambulance is designed and constructed to afford relative safety and comfort and to avoid aggravation of the patient s condition. AOD: Administrative Officer of the Day. This Government employee is the administrative officer in charge during other than normal business hours. BLS: Basic Life Support BLS/With Lift for Power Wheel Chair: Basic Life Support with wheelchair lift and lock downs to transport power wheel chair and stretcher patient. CCT: Critical Care Transport CO / Contracting Officer: The person executing this contract on behalf of the Government and the only person authorized to make changes to the contract. COR / Contracting Officer s Technical Representative: Person or persons authorized to act for the Contracting Officer within the limits of his / her authority. FEDERAL HOLIDAYS: New Year s Day, Martin Luther King Jr. Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day. Any day determined by the President of the United States to be a Federal Holiday. LOCAL FACILITIES: Facilities are defined as VA Western New York Healthcare System, Buffalo VAMC, 3495 Bailey Avenue, Buffalo, NY 14215-1129, Batavia VAMC, 222 Richmond Avenue, Batavia, NY 14020-1227 and Buffalo Niagara International Airport, 4200 Genesee St., Buffalo, NY 14225. NORMAL BUSINESS HOURS: Normal business hours are defined as Monday thru Friday, 8:00 a.m. to 4:30 p.m. local time. TRIP: A trip is defined as the distance, ONE WAY ONLY, over which a beneficiary will be transported. For all one-way trips ordered under this contract, the Contractor shall receive the base rate quoted under the BASE RATE. The Contractor shall also receive the mileage charge quoted under the Mileage RATE. QUALITY ASSURANCE SURVEILLANCE PLAN Contractor shall ensure that each beneficiary is treated in a professional manner, keeping in mind diversity of our beneficiaries. Each beneficiary shall be treated with the highest quality of care and standards established in the industry. Some of the areas to be assessed are: Patient safety Medical services Equipment and aircraft maintenance program Factor No. Performance Indicator Performance Standard AQL Maximum Allowable Degree of Deviation Method-Type of Surveillance Reduction when AQL Exceeded 1 Patient Safety Consistent with Standards and Safety Guidelines 2 occurrences per year Patient condition monitored at conclusion of each flight 2 Medical Services Qualified staff to provide appropriate services 2 occurrences per year Patient condition monitored at conclusion of each flight 3 Equipment & Aircraft Maintenance Program In accordance with established Local, State and Federal regulations. 2 occurrences per year Equipment and Aircraft maintenance logs reviewed semi-annually 4 Dispatch Response Within thirty minutes 4 occurrences per year Monitor through travel coordinator logs 5 Air Ambulance Response Within four hours 4 occurrences per year Monitor through travel coordinator logs 6 Submit Patient Data Within fifteen working days 2 occurrences per quarter Monitor through travel coordinator 7 Submit Invoice Within fifteen working days 2 occurrences per quarter Monitor through travel coordinator 8 Patient Satisfaction Per occurrence 1 occurrence per quarter Monitor through travel coordinator 9 Professional Interaction Per occurrence 1 occurrence per quarter Monitor through contracting officer and travel coordinator 10 Integration & Coordination Per occurrence 2 occurrences per quarter Monitor through contracting officer and travel coordinator 11 Problem Solving Per occurrence 2 occurrences per quarter Monitor through contracting officer and travel coordinator WAGE DETERMINATION U.S. Department of Labor Wage Determination: In compliance with Section IV, Contract Clauses, incorporating the provisions of FAR 52.222-41 Service Contract Act of 1965, and FAR Clause 52.222-42, Statement of Equivalent Rates for Federal Hires, offerors are advised that service workers employed under any contract resulting from this solicitation shall be paid not less than the minimum amounts shown in Section D and at the U.S. Department of Labor Wage Determination available at: http://www.wdol.gov/. LICENSES, CERTIFICATIONS AND INSURANCE: Air Ambulance Pilot - Shall have a valid operator's license in accordance with Federal, State and local government requirements for their place of operation, for the services they perform. EMTs - Shall be certified, licensed or otherwise officially recognized by the local, state or regional government or public entity where the emergency ambulance service is operated or by which it is governed. Ambulance Driver - Shall have a valid operator's or chauffeur's license in accordance with Federal, State and local government requirements for their place of operation, for the services they perform. Contractor - Shall maintain personal liability, automobile liability, and property damage insurance, as prescribed by the laws of the state of New York and in accordance with VAAR 852.228-71, VAAR 852.237-7 and VAAR 852.237-70. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (07-DEC-2018); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link To Document
(https://www.fbo.gov/spg/VA/VAWNYHCS528/VAWNYHCS528/36C24219Q0165/listing.html)
- Record
- SN05169192-F 20181209/181207230017 (fbodaily.com)
- Source
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FedBizOpps Link to This Notice
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