SPECIAL NOTICE
R -- EPA implementation of Invoice Processing Platform (IPP) electronic invoicing system
- Notice Date
- 2/4/2020 1:57:40 PM
- Notice Type
- Special Notice
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- HEADQUARTERS ACQUISITION DIV (HQAD) WASHINGTON DC 20460 USA
- ZIP Code
- 20460
- Solicitation Number
- IPP_FBO_Special_Notice_August_2019
- Archive Date
- 06/30/2020
- Point of Contact
- Thomas Valentino, Procurement Analyst, Phone: 202-564-4522, Martina Gillis-Massey, Procurement Analyst, Phone: 202-564-0828
- E-Mail Address
-
valentino.thomas@epa.gov, gillis-massey.martina@epa.gov
(valentino.thomas@epa.gov, gillis-massey.martina@epa.gov)
- Description
- To:������ All EPA Vendors/Contractors From:� Office of Acquisition Solutions (OAS) ����������� U.S. Environmental Protection Agency (EPA) Subject: EPA Implementation of Invoice Processing Platform (IPP) Electronic Invoicing System The Invoice Processing Platform (IPP) is a secure, Web-based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service. IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. EPA is in the process of implementing this electronic invoicing system, and will begin phasing in its vendors and contractors in October 2019. Use of IPP will become a mandate for all vendors and contractors effective January 1, 2020. Only those contract invoices currently processed in EPA's Contract Payment System will be impacted by this change at this time. By using IPP, vendors can take advantage of the following benefits: ��� � Electronic submission and receipt of invoices ��� � Ability to log into IPP and view the status of submitted invoices ��� � Reduced data entry by vendor resources ��� � Ability to view electronic remittance information in support of the Prompt Payment Act EPAAR clause 1552.232-70, Submission of Invoices, will be updated to include the IPP invoicing requirements in EPA contracts. The Contracting Officer assigned to administer your current contract should be incorporating this revised clause via a bi-lateral modification to your contract with the EPA. All new contracts with the EPA will already have the clause included in the contract. Action for vendors to take: If you are already enrolled in IPP: If your company is already registered to use IPP, you are not required to re-register. EPA will begin a pilot of IPP in October 2019, and those pilot vendors will be notified directly. Beginning January 1, 2020, vendors must submit all invoices via IPP. EPA will allow a three-month transition to IPP, therefore, after March 31, 2020, invoices will no longer be accepted unless submitted via IPP. Invoices received after this date outside of IPP will be returned to the vendor in the manner they were received. If you are NOT already enrolled in IPP: You must be enrolled and submitting invoices in IPP starting January 1, 2020, but no later than March 31, 2020. Invoices not received in IPP after this date will be returned to the vendor in the manner they were submitted. If your company is not registered to use IPP, you are receiving this communication as a point of contact for your company. There is no action for you to take at this time. You will be receiving an email in the coming months to register to use the system when EPA initiates the enrollment process through IPP. Registration notifications are sent via email from ipp.noreply@mail.eroc.twai.gov. You will receive two emails from IPP Customer Support: ��� � The first email contains the initial administrative IPP User ID and a link to the IPP application. ��� � The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days before it expires. During registration, one initial administrative user account is created for your company. If your company uses multiple tax identification numbers (TINs), please inform IPP Customer Support. The initial administrative user is required to set up all other user accounts including other administrators. Additional user accounts including administrators can be created after initial login. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the rules of behavior. Please add the following email address to your address book so it is not caught in your computer's spam filters: IPP Enrollment Email Address: ipp.noreply@mail.eroc.twai.gov. Vendor Training Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basics of the system and to call in and ask the IPP team questions about the IPP application. Individuals within your company responsible for submitting invoices should review these materials before January 1, 2020. Additional Support Phone support for IPP is available Monday through Friday from 8:00 am to 6:00 pm ET, excluding bank holidays. The IPP Customer Support team is available during this time to provide user assistance and to answer any questions related to the IPP application. Questions about the IPP application can also be emailed to IPPCustomerSupport@fiscal.treasury.gov. For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov Web site. If you have any question regarding IPP enrollment, please contact the IPP Customer Support Helpdesk via email: IPPCustomerSupport@fiscal.treasury.gov or by phone: (866) 973-3131. For contract-specific questions, please contact your contracting officer at the number provided in your contract.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/3dd8f342875d45b2983bf2441723b744/view)
- Record
- SN05551124-F 20200206/200204230134 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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