SOURCES SOUGHT
Z -- Anchorage VAMC Domiciliary Duct Cleaning
- Notice Date
- 2/14/2020 1:14:33 PM
- Notice Type
- Sources Sought
- NAICS
- 561790
— Other Services to Buildings and Dwellings
- Contracting Office
- 260-NETWORK CONTRACT OFFICE 20 (36C260) VANCOUVER WA 98662 USA
- ZIP Code
- 98662
- Solicitation Number
- 36C26020Q0174
- Response Due
- 2/21/2020 8:59:59 PM
- Archive Date
- 04/21/2020
- Point of Contact
- Jennifer Robles; jennifer.robles1@va.gov
- E-Mail Address
-
Jennifer.Robles1@va.gov
(Jennifer.Robles1@va.gov)
- Awardee
- null
- Description
- Page 2 of 6 THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services in support of the Alaska VA Healthcare System Domiciliary Duct Cleaning: SCOPE OF WORK The scope of work for this project will include cleaning of all HVAC ductwork and accessories at the Alaska Veterans Administration Health Care System Domiciliary located at 3001 C Street, Anchorage, AK 99503. The extent of ductwork to be cleaned shall be determined by review of available construction documents and field verification. The Contractor shall be responsible for the removal of visible surface contaminants and deposits from within the HVAC system. This facility is an occupied and active 50-bed residential domiciliary for Veterans. A VA escort will be required to access all patient rooms. Schedule will have to coordinated based on the function of the rooms. No processes or materials shall be employed in such a manner that they will introduce additional hazards into occupied spaces. The HVAC system includes any interior surface of the facility s air distribution system for conditioned spaces and/or occupied zones. This includes all Heating, Ventilating and Air Conditioning systems from the points where the air enters the system to the points where the air is discharged from the system. The return air grilles, return air ducts to the air handling unit (AHU), interior surfaces of the AHU, mixing box, coil compartment, condensate drain pans, supply air ducts, fans, fan housing, fan blades, turning vanes, filters, filter housings, reheat coils, and supply diffusers are all considered part of the HVAC system. The HVAC system may also include other components such as dedicated exhaust and ventilation components and make-up air systems. The Kitchen Hood Exhaust System, including hood and air handling unit, is included in the scope of work. HVAC SYSTEM COMPONENT EVALUATION Prior to the commencement of any cleaning work, the HVAC system cleaning contractor shall perform a visual inspection of the HVAC system to determine appropriate methods, tools, and equipment required to satisfactorily complete this project. The cleanliness inspection should include air handling units and representative areas of the HVAC system components and ductwork. In HVAC systems that include multiple air handling units, a representative sample of the units should be inspected. The cleanliness inspection shall be conducted without negatively impacting the indoor environment through excessive disruption of settled dust, microbial amplification or other debris. In cases where contamination is suspected, and/or in sensitive environments where even small amounts of contaminant may be of concern, environmental engineering control measures should be implemented Damaged system components found during the inspection shall be documented and brought to the attention of the VA. SITE EVALUATION AND PREPARATION Contractor shall conduct a site evaluation, and establish a specific, coordinated plan which details how each area of the building will be protected during the various phases of the project. GENERAL SYSTEM CLEANING REQUIREMENTS Containment Debris removed during cleaning shall be collected and precautions must be taken to ensure that debris is not otherwise dispersed outside the HVAC system during the cleaning process. PARTICULATE COLLECTION Where the Particulate Collection Equipment is exhausting inside the building, HEPA filtration with 99.97% collection efficiency for 0.3-micron size (or greater) particles shall be used. When the Particulate Collection Equipment is exhausting outside the building, Mechanical Cleaning operations shall be undertaken only with Particulate Collection Equipment in place, including adequate filtration to contain debris removed from the HVAC system. When the Particulate Collection Equipment is exhausting outside the building, precautions shall be taken to locate the equipment down wind and away from all air intakes and other points of entry into the building. CONTROLLING ODORS Measures shall be employed to control odors and/or mist vapors during the cleaning process. COMPONENT CLEANING Cleaning methods shall be employed such that all HVAC system components must be visibly clean as defined in applicable industry standards. Upon completion, all components must be returned to those settings recorded just prior to cleaning operations. AIR-VOLUME CONTROL DEVICES Dampers and any air-directional mechanical devices inside the HVAC system must have their position marked prior to cleaning and, upon completion, must be restored to their marked position. SERVICE OPENINGS The contractor shall utilize service openings, as required for proper cleaning, at various points of the HVAC system for physical and mechanical entry, and inspection. Contractor shall utilize the existing service openings already installed in the HVAC system where possible. Other openings shall be created where needed and they must be created so they can be sealed in accordance with industry codes and standards. Closures must not significantly hinder, restrict, or alter the airflow within the system. Closures must be properly insulated to prevent heat loss/gain or condensation on surfaces within the system. Openings must not compromise the structural integrity of the system. Construction techniques used in the creation of openings should conform to requirements of applicable building and fire codes, and applicable NFPA and industry standards. Cutting service openings into flexible duct is not permitted. Flexible duct shall be disconnected at the ends as needed for proper cleaning and inspection. CEILING TILE The contractor may remove and reinstall ceiling sections to gain access to HVAC systems during the cleaning process. DUCT DETECTORS The contractor needs to include the cleaning/or protection of Air Duct smoke detectors as part of the cleaning process. AIR DISTRIBUTION DEVICES (REGISTERS, GRILLES &DIFFUSERS). The contractor shall clean all air distribution devices. AIR HANDLING UNITS, BLOWERS AND EXHAUST FANS The contractor shall insure that supply, return, and exhaust fans and blowers are thoroughly cleaned. Areas to be cleaned include blowers, fan housings, plenums (except ceiling supply and return plenums), scrolls, blades, or vanes, shafts, baffles, dampers and drive assemblies. All visible surface contamination deposits shall be removed in accordance with industry Standards. Contractor shall clean all air handling units (AHU) internal surfaces, components and condensate collectors and drains. Assure that a suitable operative drainage system is in place prior to beginning wash down procedures. Clean all coils and related components, including evaporator fins. DUCT SYSTEMS Contractor shall create service openings in the system as necessary in order to accommodate cleaning of otherwise inaccessible areas. Contractor shall mechanically clean all duct systems to remove all visible contaminants, such that the systems are capable of passing Cleaning Verification Tests (see NADCA Standards). HEALTH AND SAFETY Infection Control Risk Assessment (ICRA) ICRA compliance and associated level of infection control procedures will be required as part of this project. Preliminary ICRA Class of Precautions include Class II for all areas. Safety Data Sheets (SDS) Provide proposed chemicals list with SDS sheets prior to use for approval. Asbestos: There is known Asbestos Containing Material (ACM) in this building. Do not disturb the ACM. Safety Standards: Cleaning contractors shall comply with applicable federal, state, and local requirements for protecting the safety of the contractor s employees, building occupants, and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this specification. Occupant Safety: This facility is an occupied and active 50-bed residential domiciliary for Veterans. Work shall not be performed in occupied spaces. A VA escort will be required to access all patient rooms. No processes or materials shall be employed in such a manner that they will introduce additional hazards into occupied spaces. This work is to be performed during normal business hours on weekdays only. Proposal shall include contractor s proposed working hours. Disposal of Debris: All debris removed from the HVAC System shall be disposed by contractor of in accordance with applicable federal, state and local requirements. All vacuum devices exhausting air inside the building shall be equipped with HEPA filters (minimum efficiency), including hand-held vacuums and wet- vacuums. MECHANICAL CLEANING METHODOLOGY Source Removal Cleaning Methods The HVAC system shall be cleaned using source removal mechanical cleaning methods designed to extract contaminants from within the HVAC system and safely remove contaminants from the facility. It is the contractor s responsibility to select source removal methods that will render the HVAC system visibly clean and capable of passing Industry Standard cleaning verification methods in accordance with all general requirements. No cleaning method, or combination of methods, shall be used which could potentially damage components of the HVAC system or negatively alter the integrity of the system. All methods used shall incorporate the use of vacuum collection devices that are operated continuously during cleaning. A vacuum device shall be connected to the downstream end of the section being cleaned through a predetermined opening. The vacuum collection device must be of sufficient power to render all areas being cleaned under negative pressure, such that containment of debris and the protection of the indoor environment are assured. All vacuum devices exhausting air outside the facility shall be equipped with particulate collection including adequate filtration to contain debris removed from the HVAC system. Such devices shall exhaust in a manner that will not allow contaminants to re-enter the facility. Release of debris outdoors must not violate any outdoor environmental standards, codes or regulations. All methods require mechanical agitation devices to dislodge debris adhered to interior HVAC system surfaces, such that debris may be safely conveyed to vacuum collection devices. Acceptable methods will include those, which will not potentially damage the integrity of the ductwork, nor damage porous surface materials such as liners inside the ductwork or system components. CLEANING OF COILS Any cleaning method may be used which will render the coil visibly clean and capable of passing coil cleaning verification per Industry Standards. Coil drain pans shall be cleaned. The drain for the condensate drain pan shall be operational. Cleaning methods shall not cause any appreciable damage to, displacement of, inhibit heat transfer, or erosion of the coil surface or fins, and shall conform to coil manufacturer recommendations when available. Coils shall be thoroughly rinsed with clean water to remove any latent residues. CLEANLINESS VERIFICATION General Verification of HVAC System cleanliness will be determined after mechanical cleaning and before the application of any treatment or introduction of any treatment-related substance to the HVAC system, including antimicrobial agents and coatings. Visual Inspection The HVAC system shall be inspected by the contractor visually to ensure that no visible contaminants are present. If visible contaminants are evident through visual inspection, those portions of the system where contaminants are visible shall be re-cleaned and subjected to re-inspection for cleanliness. Verification of Coil Cleaning Cleaning will be verified by a thorough visual inspection by the contractor. SCHEDULING AND ACCESS Schedule: the contractor will have 90 calendar days from notice-to-proceed to complete the work. This facility is an occupied and active 50-bed residential domiciliary for Veterans. A VA escort will be required to access all patient rooms. No processes or materials shall be employed in such a manner that they will introduce additional hazards into occupied spaces. This work is to be performed during normal business hours on weekdays only. Proposal shall include contractor s proposed working hours. Contractor shall provide a complete and detailed schedule for completing all work in accordance with this statement of work. Certain areas, such as IT Closets, will require escorted access. These areas will require a one week notice for the coordination of escorted access. POST PROJECT REPORT At the conclusion of the project, the Contractor shall provide a report to the VA indicating the following: Success of the cleaning project, as verified through visual inspection and/or gravimetric analysis. Areas of the system found to be damaged and/or in need of repair. Potential candidates having the capabilities necessary to provide the above stated services at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Jennifer Robles at jennifer.robles1@va.gov no later than February 21, 2020, 7:00 a.m. PST. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract. NAICS Code 561790 is applicable to determine business size standard. Any questions or concerns may also be directed to Jennifer Robles via e-mail. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/a208946ecd9a40928f1a0734b8ad7681/view)
- Place of Performance
- Address: Alaska VAMC;1201 North Muldoon Road;Anchorage, AK 99504-6104
- Zip Code: 99504-6104
- Zip Code: 99504-6104
- Record
- SN05563253-F 20200216/200214230151 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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