SAMDaily.us | SNOTE | J | Notice to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard & IMF (COVID-19)

SAMDAILY.US - ISSUE OF APRIL 04, 2020 SAM #6701
SPECIAL NOTICE

J -- Notice to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard & IMF (COVID-19)

Notice Date: 4/2/2020 3:35:45 PM
Notice Type: Special Notice
NAICS: 336611 — Ship Building and Repairing
Contracting Office: PEARL HARBOR NAVAL SHIPYARD IMF PEARL HARBOR HI 96860-5033 USA
ZIP Code: 96860-5033
Solicitation Number: N32253-20-NOTIFICATION-COVID19
Response Due: 5/12/2020 3:00:00 AM
Archive Date: 12/31/2020
Point of Contact: Vivian Fukumitsu, Phone: 80847380002354, Jacqueline Marie McGlone, Phone: 80847380005822
E-Mail Address: vivian.fukumitsu@navy.mil, jacqueline.mcglone@navy.mil
(vivian.fukumitsu@navy.mil, jacqueline.mcglone@navy.mil)
Small Business Set-Aside: SBA Total Small Business Set-Aside (FAR 19.5)
Description: This is Update No. 2�- Updated as of 2�Apr�2020 (12:38pm�HST).� ��Updated the criteria�restricting�access to the Department of Defense (DOD) workplace, specifically criteria 5 and 6.� Refer to underlined areas.�� This notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF).� Effective immediately, contractor employees meeting any of the six criteria below are restricted from entering the Department of Defense (DOD) workplace:�� 1. Contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 14 days after arrival. 2.� Contractor employees with symptoms of fever, cough, and/or shortness of breath are restricted from entering the DOD workplace.� 3.� Contractor employees who have others living in their house that traveled to, from or through a Travel Health Notice (THN) Level 3 or Level 2 country, United States, U.S. Territories, or off-island are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler returned to Oahu.� 4.� Contractor employees who have others living in their house that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the contractor employee learns of the cohabitant�s positive testing for COVID-19.� 5.� Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the DOD workplace. �Contractor shall notify the Government immediately.� The Government may require the contractor to provide a list of individuals (both contractor and Government employees) the contractor employee has been in close personal contact (as defined below) within the past 14 days prior to their first exhibiting symptoms of COVID-19 under CDC guidelines and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first.� Close personal contact is defined as: a. Within 6 feet for about 10 minutes b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) PHNSY has a COVID-19 response and recovery team that is prepared to clean any affected area within the DOD workplace, conduct contact tracing investigations (in coordination with Hawai`i Department of Health/CDC), and communicate with affected employees, including contractor employees. Written medical clearance is required to return back to work.� Contractor employee�s company is responsible for maintaining the written medical clearances and providing to the Government upon request.� Any information related to COVID-19 cases shared by PHNSY with the contractor is not publicly releasable.�� 6.� Contractor employees who have been in close personal contact (as defined below) with any individual(s) identified in criteria #5 above within 14 days prior to (a) the individual first exhibiting symptoms of COVID-19 under CDC guidelines and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace.� Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with.� Close personal contact is defined as: a. Within 6 feet for about 10 minutes b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) PHNSY has a COVID-19 response and recovery team that is prepared to clean any affected area within the DOD workplace, conduct contact tracing investigations (in coordination with Hawai`i Department of Health/CDC), and communicate with affected employees including contractor employees. Any information related to COVID-19 cases shared by PHNSY with the contractor is not publicly releasable.�� 26 March 2020 (1823�hrs):� Added Teleconference Information - 1630 hrs HST on Friday, 27�March 2020 Due to the limited lines available during the teleconference on 26 March 2020, the Contracting Officer has scheduled another conference call with industry at 1630 hrs HST on Friday, 27 March 2020.� Please contact Vivian Fukumitsu at vivian.fukumitsu@navy.mil or 808-473-8000 x2354 for the dial-in number and passcode. The below information remains unchanged.�� 24 March 2020 (1640 hrs):� Added Teleconference information - 1000 hrs HST on Thursday, 26 March 2020� Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF), Code 410, Contracting Office has scheduled a�teleconference at 1000 hrs HST on Thursday, 26 March 2020 to discuss the COVID-19 crisis with the contractors.� The conference call is for contractors with�contracts that were awarded and/or are administered by PHNSY & IMF.� Please contact Vivian Fukumitsu at vivian.fukumitsu@navy.mil for the dial-in number.� In addition, please email questions to vivian.fukumitsu@navy.mil prior to the conference call.�This is Update No. 1 - Updated as of 22 March 2020 (1640 hrs HST).� �� This notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF).� Effective immediately, contractor employees meeting any of the five criteria below are restricted from entering the Department of Defense (DOD) workplace:�� 1. Contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 14 days after arrival. 2.� Contractor employees with symptoms of fever, cough, and/or shortness of breath are restricted from entering the DOD workplace.� 3.� Contractor employees who have others living in their house that traveled to, from or through a Travel Health Notice (THN) Level 3 or Level 2 country, United States, U.S. Territories, or off-island are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler returned to Oahu.� 4.� Contractor employees who have others living in their house that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the contractor employee learns of the cohabitant�s positive testing for COVID-19.� 5.� Contractor employees who are infected with COVID-19 are restricted from entering the DOD workplace. �Written medical clearance is required to return back to work.� Contractor employee�s company is responsible for maintaining the written medical clearances and providing to the Government upon request.� Contractors shall keep the contracting officer informed of contractors� compliance with the above notices at least on a daily basis.� Contractors shall require their subcontractors to comply with the same notices. Contractors expected to have personnel requiring access to U.S. Navy ships All ships (i.e. Surface Ships, Submarines, and Barges) at PHNSY & IMF will begin screening for COVID-19 at the brow prior to boarding by asking questions, and asking for permission to test individuals for fever based on the self-reported answers.� The following questions may be asked, but are not limited to: 1.� Have you been outside the United States in the past 14 days?� 2.� Have you been to any U.S. State that is at Health Protection Condition (HPCON) Level Bravo � Moderate � Increased Community Transmission in the past 14 days.� Reference COVID-19 US Public Health Risk Levels for Naval Forces. See website below for reference.� https://www.med.navy.mil/sites/nmcphc/program-and-policy-support/pages/novel-coronavirus.aspx 3.� Are you currently sick?� Do you have any symptoms � Fever, chills, cough, sore throat, shortness of breath, body aches, abdominal pain? 4.� In past 14 days, have you had close personal contact, as defined below, with anyone known to be infected with COVID-19?� � � � a.� Within 6 feet. � � � b.� In a confined space (cab, small room, shared stateroom, berthing proximity, office, etc.) � � � c.� Had direct contact with secretions (been coughed on, sneezed on, etc). � � � d.� Have you visited any medical facility in the past 14 days for flu, cold or acute respiratory symptoms?� Questions and Answers 1.��Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.� Answer:� The criteria restricting access to DOD workplace are retroactive.� 2.� According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country.� Please confirm.� Answer:� CDC does not issue travel advisories within the United States per https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html.� Therefore, United States is not a THN Level 2 Country.� However, Criteria No. 3 restricting to access the DOD workplace has been updated:��""3.� Contractor employees who have others living in their house that traveled to, from or through a Travel Health Notice (THN) Level 3 or Level 2 country, United States, U.S. Territories, or off-island are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler returned to Oahu."" 3.� �Another request for clarification in regards to the notice sent this morning regarding base restrictions: � � �a.� Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred. Answer:��The criteria restricting access to DOD workplace are retroactive.� � � �b.� If an�employee's spouse traveled to Maui last week 5 days ago (ED-5):� �Would the employee be subject to the 14 day quarantine from base access?� Would the quarantine period in this case be effectively 9 days (14-5)?� Or does it only pertain to travel that occurred from the ED and forward (ED+x)? Answer:� Criteria No. 3 restricting the access to the DOD workplace has been updated:�� ""3.� Contractor employees who have others living in their house that traveled to, from or through a Travel Health Notice (THN) Level 3 or Level 2 country, United States, U.S. Territories, or off-island are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler returned to Oahu.""��Based on the updated Criteria No. 3, the employee will be restricted from entering the DOD workplace.� All criteria are retroactive.� Therefore, the employee will be able to enter the DOD workplace after 9 days under this circumstance since the traveler returned 5 days ago (9 days + 5 days = 14 days).� �All criteria are retroactive; therefore, the criterion is applicable for travel that occurred prior to the effective date.� 4.� The notice in Criteria No. 5 you sent out would bar all contracting personnel who are >65 years of age from JBPHH access until further notice, independent of COVID-19 symptoms or other risk factors.� Is that truly intended?� Answer:� Criteria No. 5 restricting access to DOD workplace has been updated:� ""5.� Contractor employees who are infected with COVID-19 are restricted from entering the DOD workplace. �Written medical clearance is required to return back to work.� Contractor employee�s company is responsible for maintaining the written medical clearances and providing to the Government upon request.""� � This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.�
Web Link: SAM.gov Permalink
(https://beta.sam.gov/opp/d9a9aa82f7964ae7859078b55ba614fe/view)
Place of Performance: Address: JBPHH, HI 96860, USA; Zip Code: 96860; Country: USA
Record: SN05608204-F 20200404/200402230206 (samdaily.us)
Source: SAM.gov Link to This Notice
(may not be valid after Archive Date)

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J -- Notice to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard & IMF (COVID-19)