SOLICITATION NOTICE
S -- Consolidate Waste Removal
- Notice Date
- 4/20/2020 2:05:21 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 562112
— Hazardous Waste Collection
- Contracting Office
- 256-NETWORK CONTRACT OFFICE 16 (36C256) RIDGELAND MS 39157 USA
- ZIP Code
- 39157
- Solicitation Number
- 36C25620Q0534
- Response Due
- 5/1/2020 12:00:00 AM
- Archive Date
- 05/31/2020
- Point of Contact
- Aaron Angstadt Contracting Officer 504-412-3700 *74165
- E-Mail Address
-
aaron.angstadt@va.gov
(aaron.angstadt@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- Attachment 2: Combined Synopsis/Solicitation COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25620Q0534 Posted Date: 4/20/2020 Response Date: 5/1/2020 at 2:00P.M. Central Product or Service Code: S205 Set Aside: SDVOSB NAICS Code: 562112 Contracting Office Address 1515 Poydras Street Suite 1100 New Orleans, LA 70112 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotations(RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 562112, with a small business size standard of $41.5 million. The Southeast Louisiana Veterans Healthcare System is seeking to purchase Consolidated Waste Removal Services. All interested companies shall provide a quotation for the following: Services GENERAL: Scope: VAMC-Southeast Louisiana Veterans Health Care System, located at 2400 Canal Street, New Orleans, LA 70119, hereafter referred to as SLVHCS , is seeking a full-service contract for the purpose of this solicitation is for the Contractor to provide medical waste, Pharmaceutical Hazardous and Non-Hazardous, Control Substance removal program and Hazardous waste removal. All services shall be performed by qualified Contractors who are licensed and authorized to perform the work defined herein. All services shall be completed in a timely manner and in accordance with the state, local, federal, and VA standards as listed in the Statement of Work. In order to be given full consideration for award, the Contractor shall provide the additional information requested and must be licensed to perform services required at this location. It shall be the Contractor s responsibility to ensure that all equipment/supplies and/or materials required during the performance of the work will comply with all Conformance Standards in the industry. All self-contained roll off compactors shall be designed for dock usage or as further defined herein. Any mechanical or electrical modifications to accommodate the compactors in the designated dock areas will be at the cost of the Contractor and not the VA. The contractor also has the responsibility for maintaining/repairing the equipment/materials, compactors operation or supplies required at no cost to the VA. The compactor must be designed to meet or exceed all safety standards to include key type lock/start control; emergency stop and safety retract controls. Unit must be designed to prevent leakage, spillage, odors and pest control concerns. The Contractor shall install, maintain and monitor an automated notification fullness system (i.e., fax) that will maximize usage and notify Contractor when compactor is ready for replacement. Setting will be at the agreement of the Contractor and COR to maximize usage of the units. The Contractor shall submit with his/her signed Proposal a detailed description of the type of compactor recommended for use under this Contract. Background: Waste specifications for removal of Regulated Medical Waste (RMW) to include Pathological, Chemotherapeutic, Pharmaceutical Waste Hazardous and Non-Hazardous, Control Substance removal program, and Non Hazardous Waste. (Please see attachment A) Performance Period: The Period of Performance for this contract service shall be for one (1) base year and four (4) years after Notice to Proceed. Type of Contract: The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation. SPECIFICATIONS: Regulated Medical Waste (RMW) includes but is not limited to items contaminated with blood and body fluids/waste, trace chemotherapy wastes, sharps, pathological and microbiological waste or other potentially infectious materials. Trace chemotherapy is separated from other wastes and labeled for incineration. Trace chemotherapy is defined as vials or other containers that have less than 3% of the original contents by weight, after removing as much of the chemotherapy feasible. It also includes the chemotherapy remaining in all needles, bags, tubing, containers, gloves, and gowns used during chemotherapy infusions Contractor shall ensure that the handling, licensing and final disposal of Regulated Medical Waste is in compliance with the Department of Transportation (DOT), Environmental Protection Agency (EPA), Food and Drug Administration (FDA), and applicable Federal, State and Municipal governmental regulations and codes. This shall include: Transport Vehicles: Vehicles shall be equipped with fully enclosed leak-resistant cargo body, maintained in a sanitary condition and secured when left unattended. Vehicles shall bear the transporter s name, State permit and the words Medical Waste or Regulated Medical Waste on the sides of the body. Waste shall not be subject to mechanical stress. Regulated medical waste shall not be combined with other waste. Reusable Sharps Program shall include: removal and disposal of existing sharps containers system (including disposable containers, wall brackets, carts, and cabinets); installation of reusable sharps containers (including lockable mounting brackets, stationary stands, mobile carts, and bulk storage/transport carts); in-service training to staff on use and handling of containers and proper segregation of medical sharps waste from other medical waste; monitoring reusable sharps containers at each point of use to provide timely collection of full containers and replacement with clean/sanitized containers; transportation and disposal of medical sharps waste in accordance with Federal, State, and Local laws and regulations. Chemotherapy and Cytotoxic Waste 3% of the original contents shall be disposed of as hazardous waste in accordance with U.S. Environmental Protection Agency Code of Federal Regulations 40 CFR Parts 260-265 and Veterans Health Administration Information Letter IL 10-2004-019.� A Uniform Hazardous Waste Manifest must be signed by and a copy provided to the COR prior to any shipment of hazardous waste to verify the waste was shipped for disposal.� The Contractor shall provide a completed and signed Uniform Hazardous Waste Manifest for VAMC SLVHCS to the COR for each shipment of hazardous waste shipped from VAMC-SLVHCS. Some types of chemotherapy even in small amounts may not be disposed of as trace chemotherapy but are considered RCRA hazardous waste; those items will be identified by the pharmacy and separated prior to pick up. Also, all full bags or bottles of chemotherapy (those containing more than 3% of the original contents by weight) are considered RCRA hazardous waste and must be disposed as such. Pharmaceutical Waste (RCRA) shall be disposed of as hazardous waste or as non-RCRA hazardous pharmaceuticals which will be incinerated only at a facility identified to accept non RCRA. However, the term hazardous, in the context of drug wastes, specifically refers to pharmaceuticals that are identified by the Resource Conservation and Recovery Act (RCRA) as environmental hazards for people, animals, and the environment. Removal of the hazardous and non-hazardous pharmaceutical waste will be normally performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, excluding National Holidays. The Contracting Officer Representative (COR) is available during those hours for the approval of manifests and other required documentation, unless exigent circumstances require services during an unscheduled time period. After-hours access will be coordinated with the COR or the Coordinator s designee. The Contractor and the COR will arrange for a routine (non-emergency) service based upon volume for the main hospital. This will occur on a monthly, bi-monthly, or quarterly basis depending on rate of generation. Pharmaceutical waste service for CBOC s will be on an as needed basis and arranged through the COR or designee. To be considered for the contract award, the bidder must possess the necessary technical expertise and resources required by this solicitation in order to be considered for contract award. Pharmaceutical Formulary Review Annual Update The contractor will provide an electronic review of the medical center formulary and provide recommendations as appropriate. The completed review will identify all listed waste, characteristic waste and RCRA-equivalent waste. The review will also identify Department of Transportation packing and labeling instructions. The final review will be submitted in Microsoft Excel spreadsheet in an electronic file. The Contractor is required to perform characterization of all waste streams identified by each facility using process knowledge, identity of the chemicals, and other types of chemical analysis including but not limited to Toxicity Characteristic Leaching Procedure (TCLP). Chemical wastes shall include but not be limited to ignitable, corrosives, poisons/ toxics, and reactive wastes. Work shall be performed in accordance with all applicable, Federal, State, Local and governing regulations. The Contractor will obtain permission from the COR before conducting chemical analysis to be charged against the contract. Control Substance Pharmaceutical waste disposal and management. The facility is looking for a program that will manage the disposal of control Substances in our facility that will minimize the impact on the environment, consumers and employees. With increasing oversight from regulatory agencies, our facility must meet strict handling and disposal mandates for control substances. To add, failure to meet these requirements can result in violations that have a lasting impact on our facility. We are looking for a company that can provide out facility with a clear process beginning to end process and plan for a safe and compliant disposal process of control substances. Hazardous Waste The contractor shall provide a team of experts to collaborate with the facility to recycle as much waste as possible in compliance with the Environmental Protection Agency s (EPA) hazardous waste recycling regulations. The facility has provided a list of hazardous materials that we generally dispose of monthly, please see attachment B. The contractor need to have the ability to offer unparalleled guidance on recycling options that best suit our facility needs as it relates to budget and waste stream. Such as: Alternate uses for hazardous waste (use constituting disposal): for example, some hazardous waste can be converted into fertilizer. Incorporating hazardous waste into other products (use constituting disposal): using waste material to make other materials such as asphalt. Reclamation of waste to recover usable components: examples include recovering mercury from broken thermometers; distilling used solvents to re-purify them; and reclaiming metals, paint and batteries. Direct use or reuse of a waste as an ingredient in a product or substitute product: for example, latex paint can be mixed with ash to make cement mix for concrete. Combustion for Energy Recovery or using wastes either as a fuel or as a heat-producing ingredient: oily wastes, for example, can be used to generate steam or electricity. Recovery and/or Purification of Spent Solvents, Petroleum and Used Oils: recycling initiatives for acetone, paint thinner, engine oil, metalworking fluids, hydraulic fluids, refrigerator oil, and more. Recycling packing material used to protect items during shipping. The contractor shall furnish appropriate containers for pick-up, and disposal of all specified waste. Based on the estimated monthly weight of regulated medical waste 349,464 lbs. a year 29,122 lbs. a month; chemotherapy waste 6000 lbs. a year and 500 lbs. a month), pick-ups will be scheduled at a minimum of three times per week. Contractor provided containers shall be leak-proof, stackable, sealable, transportable, and designed so that government employees will not be required to lift more than 35 lbs. and shall display the universal biohazard symbol. All containers shall be damage free and in good working order at all times. The Contractor shall supply the VA with an adequate number of clean, disinfected, rigid, stackable storage containers with tight-fitting covers that can be securely sealed. The Contractor shall provide disinfected storage containers of sufficient quantity to ensure adequate capacity as needed by the VA for IV and Trace Chemo. At a minimum, a one-to-one exchange of containers for each filled container in both pickup locations will be provided by the Contractor. Currently, the estimated weight of RMW and trace chemo waste generated by the SLVHCS is 349,464 pounds a year. The storage containers must be lined with Contractor provided red IV bags or yellow Trace Chemo bags as applicable to the waste to be stored in the container. Contractor supplied bags shall be constructed of a material of sufficient single thickness and strength to pass the 165-gram dropped dart impact resistance test as prescribed by American Society for Testing and Materials (ASTM) standard d 1709-75, which is incorporated herein by reference. Containers must be conspicuously labeled in accordance with guidelines and regulations prescribed by regulatory authorities including DOT and OSHA Standards. All containers must be labeled with the Contractor s and the VA s names, addresses, and phone numbers. All labels containing VA identifiers must be removed from containers at the time of waste treatment and/or disposal. Containers must be identifiable as to the type of hazardous waste contained within, (i.e. yellow for chemo, red for medical waste) all containers shall be approved by the COR. Contractor will remove full containers and replace them with an equal number of empty sanitized containers. Sanitizing shall be completed at an offsite location. Prior to departing the VAMC-SLVHCS contractor shall obtain the COR or designee s signature for confirmation of manifest including but not limited to: Pickup/Delivery Location Pickup/Delivery Date Amount of waste (number of containers picked up and/or pounds) Destruction Certification Document/Manifest Number Any other information as required by the COTR. Contractor shall ensure that the handling, licensing and final disposal of Regulated Medical Waste, Chemotherapy, Pharmaceutical, and Control Substance is in compliance with the Department of Transportation (DOT), Environmental Protection Agency (EPA), Department of Health and Environmental Control, Food and Drug Administration (FDA), DEA and applicable Federal, State and Municipal governmental regulations and codes. This shall include: Transport Vehicles: Vehicles shall be equipped with fully enclosed leak-resistant cargo body, maintained in a sanitary condition and secured when left unattended. Vehicles shall bear the required transporter s name, State permit and the words as it applies to the type of waste that it will be carrying on the sides of the body. Waste shall not be subject to mechanical stress. Regulated medical waste shall not be combined with other waste. Marking requirements: Transporter shall provide waste-resistant labeling on all containers of regulated waste with the following information: Name of Transporter or immediate handler. State permit or identification number of the transporter Intermediate Handlers: No intermediate handlers or subcontracting or transportation shall be allowed. Accidental Release: Should hazardous, non-hazardous chemical, universal, or DEA drug waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor will be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors and staff of the medical center. The remediation efforts shall be performed to the satisfaction of the cognizant regulatory authorities and the medical center s GEMS Coordinator. Manifest Requirements: The Contractor will provide all manifests and documentation that apply to the removal and disposal of hazardous, non-hazardous chemical, universal, DEA drug waste, medical regulated waste leaving the pickup sites of Sharp Waste generator activities conducted by its workforces and/or its subcontractors prior to leaving the facility. The Contractor will furnish a properly executed and legible copy of the appropriate manifests required to document the safe shipment and proper disposal of hazardous, non-hazardous pharmaceutical waste generated by the medical center under the terms of this contract. Transporter shall certify that the manifest data matches the load to be removed. Transporter shall deliver the waste to an authorized facility and sign the manifest to verify that waste has been delivered. Transporter shall maintain a copy of the manifest for their records. Transporter shall return all remaining copies of the manifest to the generator, assuring final disposal. SCHEDULE FOR DELIVERABLES: All RMW waste will be loaded into 96 gallon reusable mobile bins on wheels at the VAMC-SLVHCS and corrugated cardboard boxes (various sizes available) to accommodate the disposable of RMW at CBOCs, which will then be stored in the soiled utility room to be picked up once a month by fully trained, licensed and insured transportation personnel. Waste pick-up will be from the hospital designated waste holding area. The day of pick-up will be based on the following schedule of pick-ups for the following locations: Normal Work Hours: Waste shall be picked up Monday through Friday, excluding federal holidays, at building #36 (incinerator building), between the hours of 6:00 a.m. and 9:00 a.m. Contractor is to provide a documented back up plan in the event circumstances disrupt s his ability to provide pick up services. Services will be provided within 24 hours of a failure to meet scheduled pick-up times. National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday Documentation from The Contractor: Contractor shall be responsible for providing a detailed manifest of all medical waste, pharmaceutical, and control substances transported from the VA Medical Center to include the date, location and proof of destruction. All medical waste collected from the VA will be weighed on site and a copy of the manifest stating the date collected, pounds of medical waste per cart and the number of carts must be left with the Contracting Officer Representative or the CEP Bldg. on the day of collection. The contractor is required to provide a signed and legible manifest attesting to the destruction of the medical waste and will be provided to the COR within 30 days of the destruction of the medical waste. The Certificate of Destruction shall at a minimum contain the following: Pickup/Delivery Location Pickup/Delivery Date Amount of waste (number of containers picked up and/or pounds) Destruction Certification Document/Manifest Number Destruction Certification Date Any other information as required by the COTR. Training Plan : Contractor shall provide annual training to government staff as required by the COR and will be required to provide a training plan that identifies what training will be provided to VA staff and what training will be provided to the contractors staff. Training shall include proper handling of medical/special waste; interim storage requirements, proper identification and labeling of wastes, etc. Training shall be documented and shall be provided 24 7 during initial installation to ensure that training is available to all employees that will be required to handle waste. Contractor shall provide in service training for staff not available at the time of training at no additional cost to the Government. Additional specific training will be required as follows: Certificates of training and experience of staff and/or personnel who will perform site work under this contract (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in 29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178. This contract will include initial training for all employees who handle pharmaceutical waste. The hazardous waste training program will provide training to employees who generate hazardous waste in Satellite Accumulation Points, that have hazardous waste management responsibilities at each medical center, who sign manifests or who are authorized to serve as their respective facility s hazardous waste coordinator. Training will incorporate state specific regulations and include storage, manifest completion, records management, emergency responsibilities, Land Disposal Restrictions and other pertinent topics. The training will also include DOT Hazardous Materials training that meet the requirements of 49 C.F.R. �� 172.704(a), (c) and (d). The contractor will be required to provide Resource Conservation and Recovery Act (RCRA) training per the state and federal regulations for all employees with responsibilities for management of hazardous waste at each facility. The successful contractor will provide DOT training to all employees who ship, prepare or sign hazardous waste manifests or other hazardous materials shipping papers and are covered under 49 C.F.R.�� 172.704(a), (c) and (d). The contractor shall provide general training and instruction to the VA employees responsible for handling hazardous and universal waste designated by the COTR. Theogram to ensure the requirements of this contract are provided as specified. The Contractor shall be liable for all expenses incurred by the Government due to the Contractor s inability to perform in accordance with these requirements. The contractor will be expected to meet all the needs of the contract and required to provide a Quality plan describing how they will meet the needs of this contract. The program shall include, but will not be limited to, the following: An inspection system covering the services listed in the Statement of Work. It must specify areas of work to be inspected on a scheduled basis. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. A record of all inspections conducted by the contractor and any corrective action taken. The documented Quality Control Program and records of inspections shall be made available to the Government upon request. All information received will be provided either verbally and/or in writing to the contractor for appropriate action. Performance Objectives Performance Standard Acceptable Quality Level (AQL) Method of Monitoring Disincentive 1) All scheduled pick up of Medical Waste Picked up from designated holding areas per schedule of service 100% COTR will review manifest and monitor monthly using QA Performance Review checklist 5% deduction from monthly invoice for failure to meet AQL 2) Training Contractor maintains current Hepatitis shots, TB testing, Blood Bourne, Blood Pathogen, DOT and EPA training and adhere to stations Privacy Policy. 100% COTR will review current records. 5% deduction from monthly invoice for failure to meet AQL 3) Weekly pick up of medical waste containers for cleaning /replace w/clean containers. All containers must be clean sterilized upon arrival to facility 100% COTR will review manifest and monitor monthly using QA Performance Review checklist 5% deduction from monthly invoice for failure to meet AQL 4) Licensing of Employees and Vehicles Contractor maintains current licenses 100% COTR will request copies of current licenses annually 5% deduction from monthly invoice for failure to meet AQL. 6) Customer Satisfaction By the number of positive and negative complaints provide by customer. 98% COTR will make weekly inspections throughout the facility 1% reduction in monthly invoice for every documented defect over two (2) Attachment A Facility Locations VAMC SLVHCS 2400 Canal St., New Orleans, LA 70119 (Monthly Est. Qty. in pounds 23600 lbs.). 9G and 10g CBOC, 1601 Perdido St., New Orleans LA 70112 CBOC (Monthly Est. Qty. in poun...
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