SPECIAL NOTICE
D -- Computer Aided Facilities Management - ARCHIBUS Upgrade
- Notice Date
- 8/11/2020 6:23:09 AM
- Notice Type
- Special Notice
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- NATIONAL INSTITUTES OF HEALTH NLM BETHESDA MD 20892 USA
- ZIP Code
- 20892
- Solicitation Number
- 75N97020Q00047
- Response Due
- 8/21/2020 11:00:00 AM
- Archive Date
- 09/05/2020
- Point of Contact
- Em'Ria Briscoe, Phone: 3014966546
- E-Mail Address
-
emria.briscoe@nih.gov
(emria.briscoe@nih.gov)
- Description
- BACKGROUND The National Institutes of Health (NIH) implemented a business system (NBS) for cradle to grave management of all accountable equipment at NIH. NIH also implemented ARCHIBUS for the tracking of building space utilization on the Institutes and Centers (IC) level so they can charge rent and provide reports to the ICs on their occupied spaces. Despite the capabilities of both NBS and ARCHIBUS, implemented by NIH, there are processes at the National Library of Medicine (NLM) that requires a closer management of both accountable and real property.� NLM has achieved this by launching a standalone ARCHIBUS Computer Aided Facility Management (CAFM) system. NLM�s facility and Property Management System (PMS) includes a built-in reporting engine to provide NLM with detailed reports on key measures such as space utilization, vacancy rate, space usage by program areas and a full host of accountable property reports. The system receives, displays, and provides historical graph of indoor air conditions of temperature, humidity and indoor air quality.� The system is fully compatible with NLM�s current COTS applications and fully functional in relation to the existing operating environment in NIH. The system has been hosted by NLM and maintained by Rand Worldwide. All base building drawings for NLM facilities from the currently existing ARCHIBUS system in the NIH Office of Research Services have been uploaded and updated with details for the NLM�s needs. The following goals that have been met thus far: Management and Maintenance of Space Data Occupancy Management and Move Management Asset Tracking System Environmental Monitoring Key Management � The original focus was space management that supported capability with another asset management. The analysis regarding our customer�s data management requirements for the CAFM system with primary focus on space management has been performed in the context of ARCHIBUS configurability interfaced with existing systems such as AutoCAD and the existing ARCHIBUS systems. � RAND Worldwide has been providing system technical support for the CAFM system and the annual software maintenance, software configurations and system upgrades. � OBJECTIVES This statement of work is a result of NLM�s need for a system upgrade of the ARCHIBUS Computer Aided Facility Management (CAFM) system currently implemented at the National Library of Medicine. The upgrade will allow ARCHIBUS to meet security requirements on the NCBI server where it lives, be able to operate once Flash is no longer supported by web browsers at the end of the 2020 year and resolve any existing software/hardware compatibility issues. In addition, the web user interface will be refreshed, providing front-end users with a more dynamic and effective way to navigate and generate reports. SCOPE OF WORK This scope of work is for major additions and modifications to the ARCHIBUS Computer Aided Facility Management (CAFM) system currently implemented at the National Library of Medicine. Contractor shall provide the following products and services to the National Library of Medicine (NLM). � CONTRACTOR TASKS: � The upgrade of NLM�s ARCHIBUS system will include the following: Database upgrade to fit the AFM 25.1 schema or latest version available at time of an upgrade. Modify user processes to match Web Central 25.1 new processes or latest version available at time of an upgrade. Upgrade the Web Central server to Web Central 25.1 or latest version available at time of an upgrade Upgrade the Firewall configuration to 25.1 (SQL Scripting) schema or latest version available at time of an upgrade. Set-up and test the integrations with NED Set-up and test the integrations with Siemens Set-up and test the integrations with Sunflower & nVision Upload and maintain all current data � Key Integration Services Set-up Key Access Request form Create the automatic link to route request to NLM program officials and at time of an upgrade Hard copy keys:� Ensure the approved requests are routed via automatic e-mail for processing Maintain link to route requests to Supervisor and then AO for approval and at time of an upgrade Electronic keys:� Ensure the approved requests are routed to Facility Access Control (FAC) for approved request for processing.� NLM receives a copy of e-mail.� FAC notifies Archibus and at time of an upgrade Set-up the electronic Key Access Request form Maintain and support the mechanism for relinquishing and at time of an upgrade Maintain and support the mechanism for ad hoc reporting and at time of an upgrade Support and maintain the ARCHIBUS report showing Employees by key/room (add new tab in the current room drawing report that shows employee and equipment). Keys per employee Test hard copy keys processes and application works correctly with any upgrade Test electronic keys processes and application works correctly with any upgrade Test the Key Management application displays correctly with any upgrade Test the mechanism for relinquishing with any upgrade Test the mechanism for ad hoc reporting with any upgrade Sunflower Import Script Set-up the script that automatically transfers data from the database connection to Oracle NVPROD to ARCHIBUS MSSQL. The script will be installed on the nightly job scheduler. Maintain and support the necessary structure or schema changes in the ARCHIBUS database to accommodate the nVision data. Maintain and support the Web Central views associated with the equipment management activities. Maintain and support the room detail on the web central �Highlight Room by� section where property information is displayed, add the equipment type.� For instance, �Monitor� or �PC�, etc.� Maintain and support the password requirements can be changed regularly and with any upgrade Test Import Script automatically transfer data from the database connection to Oracle NVPROD to ARCHIBUS MSSQL with any upgrade Test Import Script displays correctly with any upgrade Test the Web Central views associated with the equipment management activities with any upgrade Web Central Views Maintain and support the Web Central views associated with the Equipment management activities and with any upgrades Maintain and support adjustments to each activity as required by the new structure/schema and with any upgrades Potential Upgrade Tasks Provide the ability to print individual sections of a floor plan Provide the ability to print the entire floor plan displaying rooms in a readable format Provide the ability to send an email to an accountable user and PCO with the accountable user�s equipment, serial and model number, building and room locations and last inventory date Provide a ticketing management system for receiving accountable equipment that could replace the current version of Loading Docks � TRAINING Prepare custom 4-day ARCHIBUS training session including: 2 days of ARCHIBUS Update training 1 day of Smart Client Extension for AutoCAD training 1 day of ARCHIBUS System Administration training � DELIVERABLES The contractor must deliver the following: Deliverable Description Time Estimates Delivery Method 1 Implementation Plan: Provide ARCHIBUS collaboration meetings and documentation 4 days Remote via web meeting and conference call 2 Provide ARCHIBUS preparation, installation, and testing services: Data Requisition Database Upgrade Installation in PROD environment User Acceptance Testing and Debugging 13 days Remote 3 Verify publishing is correct in ARCHIBUS: test and verify 5 drawings 1 day Remote 4 ARCHIBUS Web Central Configurations: Set-up key notifications Set-up/troubleshoot Siemens connection Set-up nVision connection Create custom view for humidity, temp & airflow in Web Central Configure Web Central highlight room when out of range Upgrade sensor charts from Google to AmCharts for reading trends Update current views in Web Central 36 days Remote 5 Prepare and provide ARCHIBUS training 4 days Remote 6 Provide contingency services at NLM�s request 46 hours Remote � PLACE OF PERFORMANCE The entire upgrade and training will be prepared and implemented at the contractor�s site �PERIOD OF PERFORMANCE Period of performance is 60 days and begins after contract award
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/4c05369ad4f04e2f9a9148beca45d3bc/view)
- Place of Performance
- Address: Owings Mills, MD 21117, USA
- Zip Code: 21117
- Country: USA
- Zip Code: 21117
- Record
- SN05752650-F 20200813/200811230143 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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