Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF AUGUST 27, 2020 SAM #6846
SOLICITATION NOTICE

J -- Air-Balancing at Wilkes-Barre VA Medical Center

Notice Date

8/25/2020 12:06:18 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
 

ZIP Code

15215
 

Solicitation Number

36C24420Q0925
 

Response Due

9/3/2020 7:00:00 AM
 

Archive Date

10/03/2020
 

Point of Contact

Email: kelley.vandecoevering@va.gov, Contract Specialist: Kelley Vandecoevering, Phone: 909-654-8387
 

E-Mail Address

kelley.vandecoevering@va.gov
(kelley.vandecoevering@va.gov)
 

Awardee

null
 

Description

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 3 0002 08-25-2020 None 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 1 1010 Delafield Rd. Pittsburgh PA 15215-1802 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 1 1010 Delafield Rd. Pittsburgh PA 15215-1802 To all Offerors/Bidders 36C24420Q0925 X See CONTINUATION Page X 1 The purpose of if this amendment is as follow: 1. Add CLIN 1002 to account for Option Year 1 COVID air-balancing. 2. Address questions asked by vendors (Page 2). All other terms and conditions remain unchanged. Ryan M. Hess Contracting Officer CONTINUATION PAGE 1. Is this a new or follow-on requirement?  If a follow-on, who is the incumbent contractor and what was the contract number?  This information needs to be requested via a FOIA request. 2.  Are the Allentown and Sayre CBOCs included in this requirement?  If not can the USG amend Attachment 01 and remove those locations and reference to the locations? If they are in the attachments, they are included. 3. Work at Allentown Out-Patient Clinic Work at the Allentown Out-Patient Clinic located (AOPC) at 3110 Hamilton Blvd, Allentown, PA 18103 consists of testing rooms 138 (AIIR), 144 (AIIR), 243 (Sound Both), 245 (Dental), 246 (Dental), 278 (Dental) and calibrating/certifying their wall mounted differential pressure monitors. The reports associated with this section shall be constant with items identified in section 2. This facility is a leased and serviceman must report to the VA Administrative Officer or designee at each facility prior to service/calibration. The onsite hours of work are from 8:00 AM to 3:00 PM. There is no question; this is a statement. 4. Work Sayre Out-Patient Clinic Work at the Sayre Out-Patient Clinic (SOPC) located at 1537 Elmira St, Sayre, PA 18840 consists of testing rooms 139 (AIIR), 142 (AIIR) and calibrating/certifying their wall mounted differential pressure monitors. The reports associated with this section shall be constant with items identified in section 2. This facility is a leased and serviceman must report to the VA Administrative Officer or designee at each facility prior to service/calibration. The onsite hours of work are from 8:00 AM to 3:00 PM. There is no question; this is a statement. 5.  If Allentown and Sayre are included, will the USG update the Schedule B with subCLINs for each individual location? No. 6.  Per Attachment 001 Regular Location - When is the Pharmacy scheduled to be certified and is the TAB contractor able to schedule the Air Balancing independent of the cleanroom certification schedule? Pursuant to USP 797 & 800 pharmacy clean rooms need to be certified every 6 months, by a clean room testing contractor (clean room testing and certification is not within the scope of this contract). The last certification was on 20May 2020, the next certification is due on or before 20 November 2020. The TAB contractor will have to be onsite prior to the clean room testing contractor to verify air flow, ACH, pressure relationships and calibrate the pressure monitors. This work will happen prior to the testing with the intent to find any issues that would cause a failure and provide time to make adjustments if needed. The air balance contractor will not be able to schedule the work, the TAB needs to take place prior to the certification [At least 2 days prior but not more than 14 days prior]. The VA will work to schedule the TAB based on the availability of both contractors to the maximum extent practicable; however the clean room certification must be completed within the last 6 months of the previous passing functional test. 7. Per Attachment 002 COVID Locations - please clarify the Interval - ""Annual Base + one option year"". The COVID identified areas in Attachment 002 will need to be tested in the base year ( Annual Base ) and in the next year of the contract (more properly titled option year one).  It is estimated that we will only need the added services in the areas identified in in attachment 002 for the next two years based on assumptions made with the COVID19 pandemic. Please also not the task column and the differentiation of task between TAB air handler vs survey and provide ACH.   Attachment 002 should not be factored in to your quote for option years 3 or 4. 8.  Please clarify Attachment 002 and Attachment 003 - what is the interval and does the work required fall under CLIN 0002? For attachment 002 the TAB air handler and survey work should happen as soon as practicable. This work shall happen in the first 4 months of the of the contract. The intent is to optimize airflow and/or have data (ACH / air flow) on hand as soon as practicable so that if there is a second wave of COVID19 we have the data or have made adjustments to the air handler to provide a safer environment.     For attachment 003 the contractor shall test the rooms listed quarterly. The rooms identified are airborne infection isolation rooms (AIIR s negative pressure) that we added in response to the pandemic. The rooms were made negative with a multitude of methods that include using roll-in HEPA units exhausting to the outdoors, exhaust system or HVAC return.  It the room is occupied the contractor will have to work with staff or attempt to test the room on the following day. This task can be combined with other quarterly testing such as quarterly testing of the OR s or SPD. 9.  Will the USG please define the COVID locations and why are they designated as COVID locations?   The distinction between COVID and regular locations is a funding distinction.   COVID locations is a reference primary associated with added task that the VA is funding with COVID funds. The task in attachment 002 & 003 are related with our response to the outbreak, such as adding additional AIIR s in the ED or ICU.  The testing or our existing AIIR s are listed in attachment 001 and are funded with operations and maintenance funds because the requirement existed before the pandemic (existing capability).  The work is taking place in a hospital and CBOC s the contractor will need communicate with staff about potential hazards such as a patient with COVID19 occupying a AIIR when testing is to take place. If this event occurs the contractor will not tests an AIIR until the patient is removed and the room is cleaned by EMS. The contractor may need to reschedule to accommodate the operational needs of the hospital.   This task can be combined with other quarterly testing such as quarterly testing of the OR s or SPD. It is not expected that the contractor will enter a treatment area (room) that is occupied by a patient with COVID19.    A.1 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR __________________ __________________ AIR BALANCING AT WB VAMC IAW SOW Contract Period: Base POP Begin: 09-01-2020 POP End: 08-31-2021 0002 1.00 YR __________________ __________________ COVID Air Balancing AT WB VAMC IAW SOW Contract Period: Base POP Begin: 09-01-2020 POP End: 08-31-2021 1001 1.00 YR __________________ __________________ AIR BALANCING AT WB VAMC IAW SOW Contract Period: Option 1 POP Begin: 09-01-2021 POP End: 08-31-2022 1002 1.00 YR __________________ __________________ COVID Air Balancing AT WB VAMC IAW SOW Contract Period: Option 1 POP Begin: 09-01-2021 POP End: 08-31-2022 2001 1.00 YR __________________ __________________ AIR BALANCING AT WB VAMC IAW SOW Contract Period: Option 2 POP Begin: 09-01-2022 POP End: 08-31-2023 3001 1.00 YR __________________ __________________ AIR BALANCING AT WB VAMC IAW SOW Contract Period: Option 3 POP Begin: 09-01-2023 POP End: 08-31-2024 4001 1.00 YR __________________ __________________ AIR BALANCING AT WB VAMC IAW SOW Contract Period: Option 4 POP Begin: 09-01-2024 POP End: 08-31-2025 GRAND TOTAL __________________ A.2 DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711 0030 USA 1.00 0002 SHIP TO: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711 0030 USA 1.00 1001 SHIP TO: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711 0030 USA 1.00 1002 SHIP TO: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711 0030 USA 1.00 2001 SHIP TO: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711 0030 USA 1.00 3001 SHIP TO: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711 0030 USA 1.00 4001 SHIP TO: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd Wilkes-Barre, PA 18711 0030 USA 1.00 End of Document
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/e14c2fed3c054d89a5da5112a7ea4069/view)
 

Place of Performance

Address: Department of Veteran Affairs Wilkes-Barre VA Medical Center 1111 East End Blvd, Wilkes-Barre 18711-0030, USA

Zip Code: 18711-0030

Country: USA
 

Record

SN05772335-F 20200827/200825230151 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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