Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF SEPTEMBER 02, 2020 SAM #6852
SOLICITATION NOTICE

J -- 509-21-1-5102-0047 Preventive Maintenance on Water Chillers - Base Plus Option Years (VA-20-00078490)

Notice Date

8/31/2020 1:38:22 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
 

ZIP Code

30904
 

Solicitation Number

36C24720Q1153
 

Response Due

9/8/2020 8:00:00 AM
 

Archive Date

10/08/2020
 

Point of Contact

Chaz D. Bowling, Contract Specialist, Phone: (615) 440-3018
 

E-Mail Address

chaz.bowling@va.gov
(chaz.bowling@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 2 0001 08-31-2020 Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 To all Offerors/Bidders 36C24720Q1153 08-31-2020 X X X 1 09-08-2020 11:00 AM ET The following is changes are being made to the solicitation: 1. Response due date is being changed from 9-7-2020 11:00 AM ET to 9-8-2020 11:00 AM ET due to the original due date falling on a holiday. 2. Post all timely questions and answers (request for information) to the solicitation. James E. Boles Contracting Officer CONTINUATION PAGE SITE VISIT INFORMATION: All site visits, if interested, will be held at the same time on 8/2/2020 11:00 AM ET. Location: 950 15th Street, Augusta, GA 30904 Energy plant located in the left back dock of the hospital. POC: Jessie Hutton QUESTIONS & ANSWERS: How many pumps and what are the make and model numbers. There is a total of 19 pumps the make- US Motors Emerson model- AU37, model-R300, model-BF32, BR50A, R482A, Bell & Gossett model 025180T3E284T, and Marathon Electric model 6C, 6D, 2 The Statements Contractor will maintain a sufficient stock of all parts meeting or exceeding the original manufacturer's design and specifications needed for repair and maintenance of the equipment or be able to secure needed parts within one calendar day.  The VA reserves the right to inspect ACS's facility to confirm parts availability Contractor will provide OEM parts and Labor to conduct any repairs: Question: Based on the statements above, Does the VA want the cost of all repair parts to be included for all inspected components during the life of the contract. This Stock would be maintained for life of contract? YES Chaz, if the statements are correct, this could unnecessarily drive up the cost, I see this language where there is a long-term maintenance agreement. Maybe this is what the VA is trying to do with this contract. Usually there is some limitations or a defined list of parts for each component that is identified to manage cost by both parties. PARTS REQUIRED TO BE KEEP ONHAND ARE THE NORMAL PARTS REQUIRED FOR ROUTINE MAINTENANCE What are the ages of the York chillers?  2 are 12 years, 1 is 21 years, 1 is 116 years, 1 is 17 years, 1 is 13 years and 1 is 5 years Are we to include the costs of repairs in the contract?  OR Is this maintenance only?  Maintenance with parts required for maintenance, any major problems requiring repair have to be authorized first Are there any air cooled chillers to be serviced- YES 2 Are there any additional monies allocated for the repairs found during equipment annual service or inspections of the chillers or pumps? YES Should the contractor include in their price money for any unexpected breakdowns or repairs? NO On the bid form table included in the bid requirements attachment, do you want the contractor to provide one lump sum price for that period of service? BASE YEAR PLUS 4 OPTION YEARS Would the VA provide an example of how they want the bid form filled out if not one lump sum? BASE YEAR PLUS 4 OPTION YEARS Is the oil to be change out in the York Water chillers each year? IN THE SOW IT IS REQUIRED TO HAVE AN ANNUAL LUBE OIL ANALYSIS, OIL CHANGE IS DETERMINE BY THE RESULTS OF THE TEST Is there a response time requirement for a service technician to be onsite for break downs or equipment failures? MUST RESPOND WITHIN 4 HOURS FOR EMERGENCY Is the Scope of work intended to be the same as the previous contracts Scope of work? NO What was the price of the current contract? FPDS has the current contract award amount. The equipment list provided includes two (2) Air Cooled Chillers at the Downtown Division, are these now to be serviced as part of the scope of work? YES Does the Prime Contractor need to provide personnel to be on site with the Sub-contractor is on site performing the service, or is the sub-contractor lead person acceptable? THAT IS THE PRIME CONTRACTOR RESPONSIBILITY, If the subcontractor is performing the work and supervising, there may be an issue with limitation of subcontracting and the prime performing 51% of the work.
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/77f59165cb4542ada790fb3dc2bc969c/view)
 

Place of Performance

Address: Department of Veterans Affairs Charlie Norwood VA Medical Center Uptown and Downtown Division 1 Freedom Way, Augusta, GA 30904, USA

Zip Code: 30904

Country: USA
 

Record

SN05780095-F 20200902/200831230146 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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