SAMDaily.us | MOD | J | UPS Service Maintenance

SAMDAILY.US - ISSUE OF OCTOBER 31, 2020 SAM #6911
MODIFICATION

J -- UPS Service Maintenance

Notice Date: 10/29/2020 2:02:08 PM
Notice Type: Solicitation
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: 255-NETWORK CONTRACT OFFICE 15 (36C255) LEAVENWORTH KS 66048 USA
ZIP Code: 66048
Solicitation Number: 34C25521Q0045
Response Due: 11/11/2020 8:00:00 AM
Archive Date: 11/26/2020
Point of Contact: Jon Lutmer Jonathan.lutmer@va.gov 913-946-1984 / 410-446-3862, Phone: 410-446-3862
E-Mail Address: Jonathan.lutmer@va.gov
(Jonathan.lutmer@va.gov)
Small Business Set-Aside: SBA Total Small Business Set-Aside (FAR 19.5)
Description: Leavenworth VAMC UPS system Maintenance General Information 1.� General:� This is a non-personal services contract to provide Preventive and Corrective Maintenance of the UPS System at the Leavenworth VAMC.� The Government shall not exercise any supervision or control over the contract service providers performing the services herein.� Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1� Description of Services/Introduction:� The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and� other items and non-personal services necessary to perform �Preventive and Corrective Maintenance of the Leavenworth VAMC UPS system as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract. 1.2 Background: The unit is an Eaton 93PM-60-100R with VRLA Sealed battery type Serial number EL491UXX06 installed in 2018. 1.3 Objectives: �This contractor shall provide 24x7 Electronics Corrective Maintenance coverage, spare parts kit, semi- annual testing and inspection, and preventive maintenance on (1) one uninterruptable power supply at the Leavenworth campus of EKHCS. � 1.4 Scope:� This contractor shall provide 24x7 Electronics Corrective Maintenance coverage, spare parts kit, semi- annual testing and inspection, and preventive maintenance on (1) one uninterruptable power supply at the Leavenworth campus of EKHCS.� The unit is an Eaton 93PM-60-100R, Battery type is VRLA Sealed, Battery Quantity 120, Serial number EL491UXX06.� This is a 3 phase 480V unit.� Full maintenance coverage is defined as all services, repairs, and testing necessary to maintain the UPS in a fully operational state at all times except for prescheduled downtime including all labor, parts, and materials ��The inspection, testing, and preventive maintenance shall be performed every 6 months to ensure optimum reliability.� Corrective maintenance will be performed on an as needed basis. Electronics Preventive Maintenance � Visual inspection Inspect all printed circuit board connections for cleanliness, swab contacts if necessary. Inspect all power connections for signs of overheating Inspect all subassemblies, bridges and legs for signs of component defects or stress. Inspect all DC capacitors for signs of leakage Inspect all AC capacitors for signs of leakage Inspect and inventory all customer owned spare parts Inspect for, and perform as required, any open engineering changes Inspect battery monitoring system � Internal Operating Parameters DC Ground Detection Offset (if applicable) Inverter leg current average balance (if applicable) Output filter current average phase balance Rectifier bridge current average leg balance AC Protection settings are checked DC protection settings are checked Input and Output Frequency and Voltage Bandwidth settings are checked Verify DC filter capacitance Verify AC tank and trap filter capacitance Power Supply voltages and waveforms Update firmware as necessary (parts are to be included at no charge) Evaluate Field Service Bulletins for potential updates (parts are to be included at no charge) � External Operating Parameters System input voltages (all phases) System input currents (all phases) DC charging voltages (float and equalize), record settings, adjust to nominal Rectifier phase on and walk up Inverter phase on and walk up Adjust all panel meters to measured values System Bypass Voltages (all phases) Manual and UV Transfer Testing, verify uninterrupted transfer waveform (if applicable) Outage simulation, and battery capability testing, and verify charger current limit Generator operation and interface verification � Environmental Parameters UPS area ambient temperature and condition of ventilating equipment General Cleanliness of UPS Power Module General Cleanliness of UPS area Replace air filters as applicable and necessary (parts are to be included at no charge) Clean outside of UPS including control panel/CRT screen � Battery Cabinet Checks General appearance of Battery Systems General appearance of Battery System area Inspect cells for physical abnormalities Inspect all DC connections for abnormalities Battery system area ambient temperature and condition of ventilating equipment � Monitoring system Parameters Alarm archive review and printing Alarm lamp test-local and remote Replace all open monitor bulbs Inspect battery monitoring system Review Battery test in history � General Customer consultation Verbal recommendations General observations � Battery System Preventive Maintenance Battery Maintenance of Battery equipment should include those tasks set forth in IEEE 1188. Performed during each preventive maintenance visit Measure and record the following: Individual cell/battery float voltage and overall float voltage Charger output current and voltage AC ripple current and voltage imposed on the battery Internal ohmic values of each cell/battery or perform continuity test (if applicable) Connection Resistance of 100% of the inter cell/battery connection (if applicable) Ambient temperature and ventilation status Negative terminal temperature of all cells/batteries � Visually inspect conditions and appearance of the following: Connection terminals inter cell/battery connectors, cables and associated hardware Cell/battery covers, containers, and post seals Battery racks or cabinets and associated components and hardware for structural integrity. Cell/battery jar or cover, noting any excessive distortion Inspect cleanliness/corrosion of batteries, cabinet, rack and area Battery monitoring equipment � Perform cleaning of all accessible surfaces as required Measure and record the connection resistance of 100% of the inter cell/battery connections. (if appliable) Refurbish and retorque any connection where the resistance is above 20% of the average (if applicable) � Reporting each preventive maintenance visit: The technician will issue the customer a verbal report summarizing the condition of the battery and identifying any critical issues before leaving the site A detailed report containing all readings and observations will be sent within 5 business days. � Electronics Corrective Maintenance Coverage Contractor will inspect and repair the electronic portion of the UPS or Power Module as needed during the contracted period of maintenance at no extra charge to the government.� Remedial maintenance to the Power Module shall include travel expenses, all necessary parts replacement, adjustments and repairs.� The contractor will at the beginning of the contract period provide the government with a spare parts kit specific for this UPS.� The spare parts kit shall include all commonly replaced parts on the unit.� The spare parts kit will be maintained in the UPS room and shall be restocked as needed.� Contractor shall respond to emergency requests made by the COR/Alternate, or authorized designee, within 1 hour by telephone, within 4 hours to be on site in the event of a UPS failure.� � Work Excluded:� The following work is specifically excluded from this contract. Repair or replacement made necessary due to negligence or misuse of the equipment other than the contractor, his representatives or his employees.� The COR or designee must approve in advance any extra charge work attributed to vandalism or misuse.� No invoice will be paid without prior approval.� Any repairs due to misuse or negligence shall be billed separately according to the negotiated price with the contractor at the time of the incident.� Travel Costs: All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job sites for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment of for repair that are covered under this contract. Responsibilities of the Contractor The contractor shall be fully responsible and accountable for the operation of all equipment beginning on the date specified in the Notice to Proceed. These specifications are the minimum level of work and services that are to be provided in certain areas under this contract.� They are not intended to be nor shall they be construed as, limiting specifications or requirements.� At a minimum, the contractor will be required to take all steps and measurers which would be taken by a prudent building owner to maximize the life expectancy of the UPS system and ensure safe and reliable operation. The contractor shall not change or alter the existing UPS or any electrical circuits, wiring, or controls without written authorization from the COR.� If changes are authorized, the contractor shall make revisions to any applicable drawings.� All parts or components installed, or improvements made, by the contractor during the term of this contract shall become and remain the property of the Government.� The contractor shall furnish the labor, supplies, materials, equipment (including vehicles) and employee training necessary for the performance of the work specified in the contract, unless otherwise specified herein. 1.5 Period of Performance:� The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years.� The Period of Performance reads as follows: Base Year�� [12/15/2020-12/14/2021] Option Year I�� [12/15/2021-12/14/2022] Option Year II�� [12/15/2022-12/14/2023] Option Year III�� [12/15/2023-12/14/2024] Option Year IV� ��[12/15/2024-12/14/2025] 1.6 General Information 1.6.1 �Federal Observed Holidays:� Contractor Will be required to respond to Corrective Maintenance calls on Federal Holidays. New Year�s Day�� Labor Day Martin Luther King Jr.�s Birthday�� Columbus Day President�s Day�� Veteran�s Day Memorial Day�� Thanksgiving Day Independence Day�� Christmas Day � 1.6.2 �Hours of Operation:� The Contractor is responsible for conducting normal business, between the hours of 7:00AM and 3:30PM Monday through Friday excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.� The contractor is subject to 24 hour 7 day a week emergency response for corrective maintenance.� The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. 1.6.2.1 Emergency Points of Contact: VA Leavenworth Dispatch office 913-682-2000 1.6.3 Place of Performance:� The work to be performed under this contract will be performed at Leavenworth VAMC 91 North Annex UPS Room. 1.6.4 Quality Assurance:The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).� This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.� It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.6.5 ��Type of Contract:� The Government will award a contract to the LOWEST PRICE TECHNICALLY ACCEPTABLE & PAST PERFORMANCEStatement .� 1.6.6 ��Special Qualifications:� Contractor shall provide an electrician with a minimum of two (2) years experience maintaining UPS systems. 1.6.7� Post Award Conference/Periodic Progress Meetings:� The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and Contracting Officer�s Representative (COR) shall meet periodically with the contractor to review the contractor's performance.� At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.� Appropriate action shall be taken to resolve outstanding issues. 1.6.9 �Contracting Officer�s Representative (COR):� The COR Management System Tool (eCOR File)- for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter.� The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the �CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.� A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.� The COR is not authorized to change any of the terms and conditions of the resulting order. 1.6.10 �Key Personnel:� The following personnel are considered key personnel by the Government: Robert Armstrong, Maintenance Supervisor and Stephen Lefebvre, Assistant Chief Engineer.� The Contractor shall provide a contract manager who shall be responsible for the performance of the work.� The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.� The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.� The ��...
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Place of Performance: Address: Leavenworth, KS 66048, USA; Zip Code: 66048; Country: USA
Record: SN05840763-F 20201031/201029230147 (samdaily.us)
Source: SAM.gov Link to This Notice
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J -- UPS Service Maintenance