SOLICITATION NOTICE
H -- Boiler End of Life Study AMENDMENT 0001
- Notice Date
- 5/14/2021 2:27:58 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541330
— Engineering Services
- Contracting Office
- 242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
- ZIP Code
- 12208
- Solicitation Number
- 36C24221Q0785
- Response Due
- 5/20/2021 9:00:00 AM
- Archive Date
- 08/27/2021
- Point of Contact
- Monique Paltan, Contracting Officer, Phone: (212) 686-7500 Ext 6090
- E-Mail Address
-
Monique.Paltan@va.gov
(Monique.Paltan@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 11 0001 05-14-2021 561A4-21-110 36C242 Department of Veterans Affairs Network Contracting Office 2 New York Harbor Healthcare System 423 East 23rd Street New York NY 10010 36C242 Department of Veterans Affairs Network Contracting Office 2 New York Harbor Healthcare System 423 East 23rd Street New York NY To all Offerors/Bidders 36C24221Q0785 X X X 1 This is an Amendment to Solicitation 36C24221Q0785. The purpose of Amendment 0001 is to: 1) Notify of changes to the Statement of Work, it has been revised to add/update information in the following sections: Section D. Inspections Requirements for Boilers. Section E. VAMC Responsibilities for Prepartion of Boiler Inspection. Section F: Inspection Requirements for Deaerator (DA) and Condensate Tanks. Section G. VAMC Responsiblities for Preparation of Deaearator (DA) and Condensate Tanks for Inspections. 2) Updated Attachment 1 - Equipment List for East Orange Campus. 3) Respond to questions regarding the Combined solicitation. ---------------------------See Continuation Page---------------------- Monique Paltan Contracting Officer CONTINUATION PAGE SOLICITATION 36C24221Q0785 - QUESTIONS AND ANSWERS Question 1: The burner controls, combustion controls, Instrumentation are tested, serviced and adjusted under a separate contract. Really has nothing to do with the end-of-life study of the boilers. What is expected to be inspected? Answer: Per VHA directive 1810 Boiler and Boiler Plant Operations Appendix A: Retention of equipment beyond the useful life expectancy must be based on an engineering evaluation of the reliability, efficiency, and cost effectiveness of continued operation. Please refer to Appendix A in attached VHA directive 1810 for a list of the equipment and their life expectancies. Question 2: The pumps and pump motors. What is expected to be inspected? Answer: Per VHA directive 1810 Boiler and Boiler Plant Operations Appendix A: Retention of equipment beyond the useful life expectancy must be based on an engineering evaluation of the reliability, efficiency, and cost effectiveness of continued operation. Please refer to Appendix A in attached VHA directive 1810 for a list of the equipment and their life expectancies. Question 3: The fuel pumps and fuel pump motors. What is expected to be inspected? Answer: Per VHA directive 1810 Boiler and Boiler Plant Operations Appendix A: Retention of equipment beyond the useful life expectancy must be based on an engineering evaluation of the reliability, efficiency, and cost effectiveness of continued operation. Please refer to Appendix A in attached VHA directive 1810 for a list of the equipment and their life expectancies. Question 4: The fuel tanks are under ground.  What is expected to be inspected? Answer: Per VHA directive 1810 Boiler and Boiler Plant Operations Appendix A: Retention of equipment beyond the useful life expectancy must be based on an engineering evaluation of the reliability, efficiency, and cost effectiveness of continued operation. Please refer to Appendix A in attached VHA directive 1810 for a list of the equipment and their life expectancies. Question 5: How many trips will be required to the Lyons Campus and East Orange Campus? Answer: The number of trips to each campus will depend on how the contractor plans to accomplish the inspections of the nine boilers and its associated equipment. Two boilers at a time will be available for inspections from June to September and one boiler at a time will be available for inspections from October and on. Question 6: For each individual trip to the Lyons Campus and East Orange Campus, how many boilers will be available for inspection? Answer: At both campus from June to September, two boilers at a time will be available for inspection. Prior arrangements with COR at each campus will be necessary to avoid conflicts with required annual cleanings and inspection of boilers. From October and on, only one boiler at a time will be available for inspections. Deaerators and Condensate Tanks shall be inspected first and in the first three months of the period of performance. Question 7: Can the Lyons Campus and East Orange Campus staff provide confined entry attendants (hole watch) for confined entry? Answer: No. Question 8: Can you provide inspection schedule including the number of trips/visits? Answer: From June to September, two boilers at a time will be available for inspection. Prior arrangements with COR at each campus will be necessary to avoid conflicts with required annual cleanings and inspection of boilers. From October and on, only one boiler at a time will be available for inspections. Deaerators and Condensate Tanks shall be inspected first and in the first three months of the period of performance. The number of visits will depend on how the contractor plans to accomplish the inspections of the nine boilers and its associated equipment. STATEMENT OF WORK ENGINEERING EVALUATION OF BOILER, DEAERATOR AND CONDENSATE TANK RELIABILITY/LIFE EXPECTANCY. A. BACKGROUND: The Department of Veterans Affairs New Jersey Health Care System is currently seeking for Engineering evaluation/study of Boiler, Deaerator and Condensate Tank reliability and useful Life Expectancy. Study services are for equipment located at the Lyons Campus and East Orange VA Medical Center in NJ. The contractor shall provide the study of useful life expectancy services as specified in this document for all equipment listed in Attachment 1 Equipment List. VA Medical Centers provide critical health care which requires reliable steam supply for sterilization, domestic hot water, kitchens, and building heating and air conditioning. Boilers and associated equipment serving VA Medical Centers must be reliable, safe and efficient. The age of boilers and associated equipment is often a major indicator of reliability. The VHA Directive 1810 (1), BOILER AND BOILER PLANT OPERATIONS, assigns useful life expectancy , in years, to the boilers and plant equipment. The Directive requires that retention of certain equipment beyond the useful life expectancy must be based on an engineering evaluation of the reliability, efficiency and cost effectiveness of continued operation. B. SCOPE OF WORK: The contractor shall provide all labor, materials and equipment necessary to inspect, test and conduct the study of useful life expectancy of all 9 boilers and associated ancillary equipment located the Lyons Campus and East Orange Campus VA Medical Center. There are five (5) boilers in Lyons Campus and four (4) boilers in East Orange Campus. All the information for the boilers and other equipment to be addressed are described in Attachment 1 Equipment List. The work shall be documented in a full report of findings and recommendations. The report must be stamped by a licensed professional engineer. C. SPECIFICATIONS: 1. Qualification Requirements for Contractor and Inspection Personnel: A. A professional engineering firm (Professional License (PE)) that specializes in life expectancy evaluations. Shall be part of the team and provide an analysis and recommendations under their seal based on the evaluation of the boiler and associated equipment by means of visual inspection and non-destructive testing conducted by experienced boiler inspectors and non-destructive testing experts on the team. B. The inspections shall be supervised on-site by a Qualified Professional Inspector , defined as anyone or combination of the following. Proof of qualifications shall be provided with the bid and as part of the final report. 1) A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors. 2) A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state. 3) A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction that has adopted and administers one or more sections of the ASME Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME (American Society of Mechanical Engineers) Conference Committee. 4) A boiler inspector who is regularly employed by an insurance company that has been licensed or registered by the appropriate authority of a state of the United States to write boiler and pressure vessel insurance. C. Non-destructive testing personnel shall be certified to American Society for Non-destructive Testing (ASNT) Level II, who are experienced in evaluating boilers and associated equipment. 2. Inspector: A. The Qualified Professional Inspector shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals: 1. ASME Boiler and Pressure Vessel Code 2. ASME B31.1, Power Piping Code 3. ANSI/NB-23, National Board Inspection Code 4. NACE International Standard RP0590, Recommended Practice for Prevention, Detection and Correction of Deaerator Cracking 5. VHA Boiler Plant Safety Device Testing Manual, current edition. B. The NDT technicians shall demonstrate familiarity with and ready access to the current version of: 1. NACE International Standard RP0590, Recommended Practice for Prevention, Detection, and Correction of Deaerator Cracking D. INSPECTION REQUIREMENTS FOR BOILERS 1. Since steam production cannot cease, the consultant and the VA COR will have to work closely to develop an inspection schedule that will ensure the facility can always meet steam demand with sufficient backup. 2. The contractor shall develop a detailed list of information required at least two weeks prior to the inspection to allow the VA to compile the information. 3. The contractor shall develop a detailed schedule of the inspection in consultation with the VA COR to ensure availability of equipment as needed during the execution of the project. 4. Furnish copies of the original National Board (NB) Manufacturer s Data Report inspection form that was prepared for the boiler when it was new and NB Report of Repair forms if boiler pressure vessel repairs have been performed. 5. The contractor shall prepare the boilers by opening all manways, hand holes and access doors, clean unit of loose materials, provide proper illumination, comply with confined space access requirements including having safety personnel present in the boiler plant. 6. Remove all manway and handhole covers, access panels. 7. Remove all drum internals. 8. Clean all fireside and waterside surfaces. 9. Remove insulation from water tube boilers steam and mud drum ends and from locations where pipes are connected to the boiler. 10. Arrange for ladders, lifts and other devices necessary to allow access to the boiler. 11. The contractor shall visually inspect the following items and document the locations with a sketch or pictures. Any adverse findings must be documented with pictures and notes in detail. All data shall be included in the final report as supporting documentation. A. Review the boiler/s history including operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post weld heat treatment, history of repairs and modifications. B. All welded and threaded pipe connections to the boiler shell or drum for signs of leakage or defects in the welded areas. Defects must be documented as to location with a sketch or picture and be non-destructively tested. C. Boiler support structure for proper alignment, evidence of sagging, shifting or misalignment. D. Boiler casings for signs of warping, misalignment and overheating. E. All furnace tubes and all accessible convection tubes for alignment, evidence of corrosion, erosion, bulges, sagging, defective or deteriorated welds. F. Exposed surfaces of steam and mud drum in furnace, particularly ligament areas between tubes, for evidence of corrosion, cracking, scale buildup, other defects. G. Refractory for cracking, shifting, sagging, bulging or general deterioration. H. Internal areas of steam drum and mud drum (inside boiler shell in fire tube boilers). 1. Welded outlet connections. 2. Surface of drums for pitting or surface discontinuities. 3. Ligament areas between tube holes for cracking. 4. Each tube end and internal surface of representative number of tubes for pitting, erosion, corrosion and excessive scale buildup. Utilize fiber optic inspection equipment to inspect interior of tubes. 5. Clean and inspect shell or tube sheet between tube holes for cracking. 12. At the completion of the inspection each boiler is closed up properly and that combustion testing on both #2 Fuel Oil and Natural Gas is performed. A. East Orange requires: Flexitallic waterside hand and manhole gaskets on boilers, and on fireside OEM gasket kit. B. Lyons requires: Handhole gaskets are required to be Teflon. Manhole gaskets can be standard material. C. Replace all additional gaskets used in the cleaning and inspection of the boilers. D. If insulation is removed or damaged during inspection, it must be replaced. E. VAMC RESPONSIBILITIES FOR PREPARATION OF BOILER INSPECTION 1. The boiler will be prepared by VAMC for the inspection prior to the scheduled arrival of the inspector. This includes cooling the unit to near ambient temperature. Boiler shall be locked-out and tagged-out, connecting piping isolated. The contractor shall inspect the lock-out and have his staff place their own lock-out devices on the equipment, piping, and devices. 2. VAMC will comply with any other requirements of the inspector that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled inspection. 3. Coordinate preparation work with the requirements of the inspection firm. 4. All records of maintenance and repair activities, water treatment logs, operational logs, inspection reports, and all histories of prior problems shall be readily available during the inspection. Records for three years are suggested. If the consultant requires copies, they will need to sign out the documents and return them upon completion. F. INSPECTION REQUIREMENTS FOR DEAERATOR (DA) AND CONDENSATE TANKS 1. Since steam production cannot cease, the consultant and the VA COR will have to work closely to develop an inspection schedule that will ensure the facility can always meet feed water demand with sufficient backup. 2. The DA inspections shall comply with the guidelines in the current issues of the following documents: 3. NACE International, Standard RP0590, Recommended Practice for Prevention, Detection and Correction of Deaerator Cracking. 4. The contractor shall prepare the DA by opening all manways, clean unit of loose materials, provide proper illumination, comply with confined space access requirements including having safety personnel present in the boiler plant. 5. NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure-Retaining Items. A. Review the DA and condensate history including operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post weld heat treatment, history of repairs and modifications. B. Assess the external parts of the DA and condensate and accessories and piping for safety, accessibility, cleanliness, proper operation, and compliance with codes. C. Inspect for evidence of leakage. D. Inspect DA/condensate tank safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed. E. Inspect support structures for proper integrity and allowance for thermal expansion. F. Internal inspections: 1. Visually inspect all visible pressure vessel and tanks surfaces for corrosion, material thinning, deposits, and weld cracking. 2. Inspect DA spray nozzles and trays. 3. Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests (NDT) using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non- destructive tests. a. Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing. b. Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total). Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification. c. Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water. 6. At the completion of the inspection each DA and condensate are closed up properly using new gaskets. 7. If insulation is removed or damaged during inspection, it must be replaced. G. VAMC RESPONSIBILITIES FOR PREPARATION OF DEAERATOR (DA) AND CONDENSATE TANKS FOR INSPECTION. 1. The DA and condensate tanks will be prepared by VAMC for the inspection prior to the scheduled arrival of the inspector. This includes cooling the unit to near ambient temperature. The DA and condensate tanks shall be locked-out and tagged-out, connecting piping isolated. The contractor shall inspect the lock-out and have his staff place their own lock-out devices on the equipment, piping, and devices. H. TESTING REQUIREMENTS FOR BOILERS, DEAERATORS AND CONDENSATE TANKS 1. The following Nondestructive testing shall be completed and document for the boilers and associated equipment as to the location or findings with a sketch or pictures. Any adverse findings must be documented with pictures and notes in detail. All data shall be included in the final report as supporting documentation. A. Ultrasonic thickness testing of representative samples of all components. B. Obtain sufficient material thickness measurements to accurately reflect the condition of the entire boiler, DA or condensate tank. C. Ultrasonic thickness testing of all areas visually noted to have corroded or eroded. D. Magnetic particle testing of all areas where indications of defects have been found visually. E. Metallurgical analysis of representative samples of boiler metal if there are indications or a record of overheating. I. CALCULATIONS: 1. The contractor shall calculate and report the maximum allowable working pressure rating and remaining life expectancy based on the thickness measurements, data obtained, observations and testing for the boiler, deaerator and condensate tanks into which DA discharges. A. ASME Code formulas shall be used, and references provided in the final report. B. Calculate and report the depletion rate of material thickness. C. Remaining life calculation shall be based on original material thickness, current material thickness, evaluation of other factors in the condition of the boiler. J. REPORT REQUIREMENTS: 1. The contractor shall provide complete written report on the Boilers, Deaerators and Condensate Tanks fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. 2. The contractor shall provide oral report of condition of the boiler to VAMC engineering management at the conclusion of the inspection and prior to leaving the site. 3. The contractor shall provide a draft report Microsoft (MS) Word format withing 7 days of the completion of inspection for review and comment by the COR. Once approved by VA, provide MS Word format and 6 copies of final report to COR. 4. The contractor shall complete a narrative of the history of the equipment in the plant and current conditions of the same as well as an analysis of the visual inspections and test results, photographic views of deteriorated areas and photographs to show areas identified as not acceptable for continued service or requiring repair. 5. The contractor shall provide calculations for remaining life based on calculated present maximum allowable working pressure vs. original maximum allowable working pressure when the boiler was new. Show locations and extent of all non-destructive testing by sketches. (Spec Writer Note: this applies to boiler, deaerator and only condensate tanks that are feed from deaerator). 6. Describe all deteriorated areas; provide expert judgment on need for repairs and repair methods. 7. Provide expert judgment on cost effectiveness of retaining the boiler in service. 8. Provide expert analysis of the condition of boilers/ancillary equipment and recommended extension to useful life in years. 9. Provide photographs and/or drawings and show where each the measurements or negative observation was taken. 10. All safety-related deficiencies shall be immediately reported to the COTR during the inspection visit. 11. The contractor shall conduct re-inspections when necessary for equipment to be re-inspected after correction of deficiencies. K. WORKING HOURS: Working hours for these services will be between 08:00 AM to 04:30 PM Monday through Friday excluding Federal Holiday. L. PERIOD OF PERFORMANCE: The period of performance for these services will be 6 months from date of award of contract. M. PLACE OF PERFORMANCE Services for the study of the boilers and associated equipment will be for two sites listed below: 1) Department of Veterans Affairs NJ Health Care System Lyons Campus VA Medical Center 151 Knollcroft Road, Bldg. # 10, Rm 215 Lyons, NJ 07939. 2) Department of Veterans Affairs NJ Health Care System East Orange Campus VA Medical Center 385 Tremont Avenue, Bldg. # 8 East Orange, NJ 07018
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- Place of Performance
- Address: Department of Veterans Affairs New Jersey Health Care System East Orange & Lyons Campus 151 Knollcroft Rd, Lyons, NJ 07939, USA
- Zip Code: 07939
- Country: USA
- Record
- SN06002262-F 20210516/210514230115 (samdaily.us)
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