SOLICITATION NOTICE
74 -- Audio Visual Systems Upgrade and Installation
- Notice Date
- 5/25/2022 8:57:29 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24522Q0583
- Response Due
- 6/24/2022 12:00:00 PM
- Archive Date
- 07/24/2022
- Point of Contact
- Laura Jardine, Contract Specialist, Phone: 4106422411
- E-Mail Address
-
laura.jardine@va.gov
(laura.jardine@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- STATEMENT OF NEED 1. TITLE OF CONTRACT - Veteran Health Administration (VHA) Emergency Management Coordination Cell (EMCC) Audio Visual System upgrade. 2. SCOPE OF WORK - The Veterans Health Administration Office of Emergency Management (OEM) is responsible for maintaining day-to-day situational awareness, monitoring, tracking, and supporting the responses to natural and man-made disasters such as hurricanes, tornados, earthquakes, and any other natural disaster that have the potential to impact the VHA Enterprise. This information is collaborated and presented to VHA Senior Leadership and leadership at the facility and VISN levels. The Emergency Management Coordination Center (EMCC) functions as a command center for VHA. 3. BACKGROUND -VHA OEM staffs the EMCC through the VHA Watch Office and the EMCC staff to accomplish this mission. The audio-visual equipment currently in place has reached the end of- life cycle, is antiquated, and needs to be replaced to support the mission. Additionally, situational devices can not currently support today's technology. 4. OBJECTIVES - The command center is comprised of three (3) different areas. Each area shall be addressed individually below. 4.1 COMMAND CENTER (Bldg. 217) This is the central area of the Command Center. The Contractor shall provide upgraded equipment that will allow enhanced capabilities within the audio-visual aspect of the command center. This upgrade shall consist of: 4.1.1 The main wall in the EMCC will be the location of the primary video wall. The video wall should be a minimum of 15'9"" in width and 4'5"" in height. The video wall shall consist of devices containing the latest technology and produce a high-resolution display, allowing all members to distinguish the activity being projected clearly. The video wall shall provide a minimum native resolution of 7680x2160 and support a minimum of (2) 4K @ 60 Hz sources at native resolution and frequency. The video wall shall be programmed with various source and layout presets to ensure rapid switching during use. These presets will be determined by the VA after award. 4.1.1.1 The video wall shall have the ability to display up to eight (8) video sources at a reduced resolution simultaneously. The total number of video sources in the system shall be 15, each having a maximum resolution of 4K @ 60Hz. These sources will include satellite television tuners, laptops from within the command center, and Video Teleconference Systems. 4.1.2 There are four (4) columns inside of the room. Situational awareness devices containing the latest technology and project high-resolution imaging shall be placed on each of the columns that allow staff to view from various locations within the room. These devices shall have a native resolution of 3840x2160, and each device shall have the ability to display a different video source from the others. 4.1.3 On the outside walls of the room, two (2) situational awareness devices contain the latest technology and produce high-resolution imaging on each of these walls. These devices shall have a native resolution of 3840x2160, and each device shall have the ability to display a different video source from the others. 4.1.4 The audio output from the different feeds shall project from a speaker system mounted in the command center's ceiling. The contractor shall assist in determining the number of speakers and where to place them in the ceiling. 4.1.5 Desktop microphones shall be placed at various locations throughout the command center. These microphones shall be gooseneck style, and each shall include LED indicators. 4.1.6 The system shall have a user controlling station that shall allow the system to be powered on and off, select the video source and routing for which display, select the audio playback from the source, all the volume to be adjusted up and down, ability to mute all of the microphones in the room and allow the user to make and receive telephone calls. 4.1.7 The system shall consist of a component that shall allow VoIP telephone calls to be made into and out of the system. The audio shall project from the speakers mentioned in 4.1.4. 4.1.8 The appropriate switching and distribution systems shall be furnished and configured to allow the system to function by the user from a single point. 4.1.9 All equipment required to operate this system shall be in an equipment rack that is appropriately sized and shall include systems that provide cooling and ventilation for the equipment. 4.1.10 The system shall support Video Teleconferencing (VTC) through Microsoft Teams via a dedicated room computer and from any laptops connected to the system. 4.1.11 The Contractor shall supply CISCO Webex Pro Video Teleconference Systems connected to the system. 4.1.10 The system shall support Video Teleconferencing (VTC) through MicrosoftTeams via a dedicated room computer and also from any of the laptops connected to the system. 4.2 COMMAND CONFERENCE ROOM (Bldg. 217, Room 111C) This is the conference room used by the EMCC Senior Leadership in the Command Center. The Contractor shall provide upgraded equipment that will allow enhanced capabilities within the audio-visual aspect of the command center conference room. This upgrade shall consist of: 4.2.1 The main wall in the Command Center Conference Room will be the location of the primary video wall. The video wall should be a minimum of 70 in width and 36 in height. The video wall shall consist of devices containing the latest technology and produce a high-resolution display, allowing all members to distinguish the projected activity clearly. The video wall shall have a native resolution of 3840x2160, and each device shall have the ability to display a different video source from the others. 4.2.1.1 The video wall shall have the ability to display up to (8) video sources at a reduced resolution simultaneously. The total number of video sources in the system shall be twelve (12) each having a maximum resolution of 4K @ 60Hz. These sources could include satellite television tuners, laptops from within the command center conference room, laptops from within the command center, and Video Teleconference Systems. 4.2.2 The audio output from the different feeds shall project from a speaker system mounted in the command center's ceiling. The Contractor shall assist in determining the number of speakers and where to place them in the ceiling. 4.2.3 Desktop microphones shall be placed at various locations throughout the EMCC conference room. These microphones shall be gooseneck style, and each shall include LED indicators. 4.2.4 The system shall have a user controlling station. The station shall allow the system to be powered on and off, select the video source and routing for which display, select the audio playback from the source, all the volume to be adjusted up and down, ability to mute all of the microphones in the room and allow the user to make and receive telephone calls. 4.2.5 The system shall consist of a component that shall allow VoIP telephone calls to be made into and out of the system. The audio shall project from the speakers mentioned in 4.2.2. 4.2.6 The appropriate switching and distribution systems shall be furnished and configured to allow the system to function by the user from a single point. 4.2.7 All equipment required to operate this system shall be in an equipment rack that is appropriately sized and shall include systems that provide cooling and ventilation for the equipment. The equipment for the conference room shall be located in the same rack located in the command center. 4.2.8 The Contractor shall supply CISCO Webex Pro Video Teleconference Systems that shall be connected to the system. 4.2.9 The system shall support Video Teleconferencing (VTC) through Microsoft Teams via a dedicated room computer and also from any of the laptops connected to the system. 4.3 CONFERENCE ROOM (Bldg. 203B) This is the conference room used by VHA Senior Leadership. The Contractor shall provide upgraded equipment that will allow enhanced capabilities within the audio-visual aspect of the command center conference room. This upgrade will consist of: 4.3.1 The two (2) walls at the end of the EMCC Conference Room will be the location of the situational devices. The walls measure 8 in width and 8 in height. The situational devices shall contain the latest technology and produce high-resolution displays, allowing all members to clearly distinguish the activity being projected. These devices shall have a native resolution of 3840x2160, and each device shall have the ability to display a different video source at the same time. 4.3.1.1 The situational devices shall have the ability to display up to (4) video sources at a reduced resolution simultaneously. The total number of video sources in the system shall be four (4), each having a maximum resolution of 4K @ 60Hz. These sources shall include satellite television tuners, laptops from within the conference room, and Video Teleconference Systems. 4.3.2 The audio output from the different feeds shall project from a speaker system mounted in the command center's ceiling. The Contractor shall assist in determining the number of speakers and where to place them in the ceiling. 4.3.3 Desktop microphones shall be placed at various locations throughout the EMCC conference room. These microphones shall be gooseneck style, and each shall include LED indicators. 4.3.4 The system shall have a user controlling station to allow for the system to be powered on and off. The station shall also enable the user to select the video source and routing for which display; select the audio playback from the source; all the volume to be adjusted up and down; ability to mute all of the microphones in the room and allow the user to make and receive telephone calls. 4.3.5 The system shall consist of a component that shall allow VoIP telephone calls to be made into and out of the system. The audio shall project from the speakers mentioned in 4.2.2. 4.3.6 The appropriate switching and distribution systems shall be furnished and configured to allow the system to function by the user from a single point. 4.3.7 All equipment required to operate this system shall be in an equipment rack that is appropriately sized and shall include systems that provide cooling and ventilation for the equipment. The equipment for the conference room shall be located in the same rack located in the command center. 4.3.8 The Contractor shall supply CISCO Webex Pro Video Teleconference Systems connected to the system. 4.3.8 The system shall support Video Teleconferencing (VTC) through Microsoft Teams via a dedicated room computer and also from any of the laptops connected to the system. 4.4 CABLE/CONNECTION MANAGEMENT 4.4.1 All cables shall be placed in a device that shall allow them to rest without bearing weight vertically and horizontally. 4.4.2 All cables shall run from the source to the monitor without any breaks or connections. 4.4.3 All cables shall be marked on both ends, stating what source from which it originates and terminates. 4.5 DEINSTALL OLD EQUIPMENT 4.5.1 The Contractor shall deinstall all equipment that is currently in place and dispose of the consumable products such as CAT5/6 wiring. 5. TIMELINE FOR INSTALLATION 5.1 The installation must start within fifteen (15) days after date of award (DOA) and be completed within a six (6) week time frame. 5.2 The command center area shall be available for work to be performed Monday- Friday from 7:00 a.m. until 4:00 p.m. 6. SERVICE CONTRACT - The Contractor shall provide a recommended service plan for all equipment, updating the software if required and the recommended intervals that the maintenance should be performed. 7. DELIVERY - All work shall be completed at the Martinsburg Veteran Affairs Medical Center located at 510 Butler Avenue, Buildings 217 and 203B, Martinsburg, West Virginia, 25405. 8. WARRANTY- The Contractor shall warranty all work performed during the installation, including the cabling from the source to the switch and distribution equipment. The Contractor shall provide the warranty information for all equipment purchased to put a manufacturer warranty in place. 9. TRAINING - The Contractor shall provide the appropriate training to VHA OEM staff at delivery time. This training shall include powering the system on and off, selecting different inputs, and basic troubleshooting. 10. WRITTEN DOCUMENTATION- 9.1 The Contractor shall provide a comprehensive owner's manual that describes step by step how to utilize the system 9.2 The Contractor shall provide a copy of each installed system's drawings and cable schematics.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/a5230711ac284b97aba8be99f28894d2/view)
- Place of Performance
- Address: Dept of Veterans Affairs NCO5 510 Butler Ave Room 217, Martinsburg, WV 25401, USA
- Zip Code: 25401
- Country: USA
- Zip Code: 25401
- Record
- SN06338884-F 20220527/220526100802 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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