Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF AUGUST 05, 2022 SAM #7553
SOLICITATION NOTICE

J -- Chiller Preventative Maintenance for Troy Bowling and Franklin R. Sousley Campuses at the Lexington VAMC

Notice Date

8/3/2022 2:40:16 PM
 

Notice Type

Presolicitation
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

249-NETWORK CONTRACT OFFICE 9 (36C249) MURFREESBORO TN 37129 USA
 

ZIP Code

37129
 

Solicitation Number

36C24922Q0575
 

Response Due

9/6/2022 9:00:00 AM
 

Archive Date

11/05/2022
 

Point of Contact

Jennifer Harper, Contract Specialist, Phone: 615-225-5619
 

E-Mail Address

Jennifer.Harper2@va.gov
(Jennifer.Harper2@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

THIS IS A PRESOLICITATION NOTICE The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN, 37129, anticipates issuing a solicitation Request for Quotation (RFQ) on or about 08/16/2022 to request quotes for a five (5) year Blanket Purchase Agreement (BPA) consisting of five (5) ordering periods beginning upon anticipated award date of 10/01/2022 through 09/30/2027 for Chiller Preventative Maintenance to include emergency services. SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 238220 Plumbing, Heating and Air Conditioning Contractors SBA SIZE STANDARD: $16.5 Million PSC: J041 Maintenance, Repair and Rebuilding of Equipment Refrigeration, Air Conditioning and Air Circulating Equipment DESCRIPTION: This requirement is for the Lexington, KY Veterans Affairs Medical Center to include both campuses which are located at the addresses listed below: Franklin R. Sousley Campus (Leestown) Troy Bowling Campus (Cooper) 2250 Leestown Rd. 1101 Veterans Drive Lexington, KY 40511-1052 Lexington, KY 40502-2235 IMPORTANT NOTICE: Interested parties must apply for and receive verification from the Department of Veterans Affairs Center for Veterans Enterprise (CVE) of their SDVOSB status in accordance with 38 CFR part 74 and VAAR 819.70 by submission of documentation of veteran status, ownership and control sufficient to establish appropriate status. Contractor s must be both visible and verified by the Department of Veteran Affairs CVE at the time of submission of quotes. Failure to be both verified by CVE and visible on https://www.vip.vetbiz.gov at the time of quote submission will result in the Contractor s quote being deemed non-responsive. All Contractors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. VAAR 852.219-10: VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (NOV 2020) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled Veteran-owned small business concern or SDVOSB : (1) Means a small business concern (i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA s Vendor Information Pages (VIP) database; and (v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB unless otherwise stated in this clause. (2) Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (3) The term small business concern has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632). (4) The term small business concern owned and controlled by Veterans with service-connected disabilities has the meaning given the term small business concern owned and controlled by service-disabled Veterans under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) above). (b) General. (1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered. (2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award. (3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences. (c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. (d) Agreement. When awarded a contract action, including orders under multiple award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR part 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or similarly situated (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to the following: (1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP listed SDVOSBs. (2) Supplies or products. (i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. (ii) In the case of a contract for supplies from a non-manufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. (3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. (4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not VIP-listed SDVOSBs. (5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For contracts referenced in (d)(2), (3), and (4) the cost of materials is excluded and are not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small businesses do not provide them. For additional information and more specific requirements on the limitations on subcontracting, refer to 13 CFR 125.6. (e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows: ____By the end of the base term of the contract or order, and then by the end of each subsequent option period; or ____By the end of the performance period for each order issued under the contract. (f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants. (g) Precedence. Any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program takes precedence. (h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406, Debarment). Point of Contact: Jennifer Harper, Contract Specialist see contact information on notice. END OF PRESOLICITATION NOTICE DEPARTMENT OF VETERANS AFFAIRS STATEMENT OF WORK Chiller maintenance The requirement is for Lexington Health Care System, Bowling Campus, Chiller plant, BLDG 4. Period of Performance: October 1, 2022- September 30, 2027 1.0 Overview 1.1 The contractor will provide preventative maintenance as specified by manufacturer and 24- hour emergency repair service for Bowling Campus, Chiller plant, Bldg. 04. The contractor shall furnish all labor, supervision, and material to provide annual preventative maintenance as specified by manufacturer and 24-hour emergency repair service for chillers. 2.0 Work requirements Preventative Maintenance services as specified by manufacturer with emergency service for chillers located at Lexington Health care System, Bowling Campus, Lexington, Kentucky. Contractor shall furnish all labor, material, equipment and parts to inspect, adjust, calibrate, and repair the chillers listed: 1. Chiller #1 McQuay model # WDC100-BAAA Serial # STNUO30100069 2. Chiller #2 York unit model # YKQVQSK3-DBG Serial # SCBM-663690 3. Chiller #3 York unit model # YKPFP4K2-EBGS Serial # SNDM-663690 4. Chiller #4 York unit model # YCRL0198SE46XABBXT (Stand-by chiller for O R.) Serial # SMDM-693080 5. Chiller #5 York unit model # YCRLOO84HE46XAB (Stand-by chiller for E D.) Serial #OE45-0074 2.1 Maintain Chillers-Specific Chiller Requirements General Preventative Maintenance Tasks- Chiller #1 McQuay model # WDC100-BAAA Serial # STNUO30100069 1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL) a. Check purge operation lubrication system, and flow switches. Check for proper setting & operation of all operating and safety controls and record settings. b. Start machine; check for proper starting sequence operation. c. Check oil levels, while machine is in operation. Add or take out oil as needed. d. Log machine condition upon departure. e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption. f. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently. g. Complete a vibration analysis and supply a report to Utility supervisor. 2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER a. Adjust operating and safety controls, Record settings. b. Complete operating log of temperatures, pressures, voltages and amperages. c. Check operation of purge system. d. Check operation of controls circuit. e. Check operation of lubrication system including oil pump and oil pressure regulator. f. Check operation of motor and starter. g. Check VAMC's log with supervisor, discuss operation of the machine generally. h. A detailed report for each inspection and repairs will be issued to the chiller plant supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption. i. Change oil filters in month of July. 3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION - ONE (1) TIME PER YEAR (FEBRUARY) a. Check operation of all safety controls. b. Leak test machine, in its entirely & repair leaks. c. Change machines oil filters. d. Change machines refrigerant filters. e. Change oil in the compressor. f. Check motor mounting screws to insure tightness. Perform vibration analysis g. Meg motor windings. Provide a report indicating results of the test to Chiller Plant supervisor. h. Change the purge unit s dehydrator. i. Clean and inspect all valves which are part of the purge system. j. Drain and flush the oil and refrigerant from the purge unit shell. k. Inspect purge float assembly and clean all orifices. I. Change the dehydrator in the oil return system. m. Check condition of starter, tighten and clean starter connections and contacts. n. Clean motor cooling ports and grease motor as recommended by motor manufacturer. o. Take oil sample for analysis and furnish detailed report and recommendations if any problem areas show up in analysis. p. Remove condenser and evaporator heads. Brush all tubes, reinstall heads using new gaskets. q. Check starter heat sink cooling loop. Repair all leaks and change cooling loop coolant. r. Furnish and install the following Mcquay parts: 1. Oil filters 2. Refrigerant filters 3. Condenser head gaskets 4. Evaporator head gaskets 5. Solid state starter coolant General Preventative Maintenance Tasks- YORK CHILLER #2 Unit Model # YKQVQSK3-DBG, Compressor Model #YDHL-95VDD, Serial # SCBM-927110 1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL) a. Check purge operation lubrication system, and flow switches. Check for proper setting & operation of all operating and safety controls and record settings. b. Start machine; check for proper starting sequence operation. c. Check oil levels, while machine is in operation. Add or take out oil as needed. d. Log machine condition upon departure. e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption. f. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently. g. Complete a vibration analysis and supply a report to Utility supervisor. 2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER a. Adjust operating and safety controls, Record settings. b. Complete operating log of temperatures, pressures, voltages and amperages. c. Check operation of purge system. d. Check operation of controls circuit. e. Check operation of lubrication system including oil pump and oil pressure regulator. f. Check operation of motor and starter. g. Check VAMC's log with supervisor, discuss operation of the machine generally. h. A detailed report for each inspection and repairs will be issued to the chiller plant supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption. i. Change oil filters in month of July. 3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION - ONE (1) TIME PER YEAR (FEBRUARY) a. Check operation of all safety controls. b. Leak test machine, in its entirely & repair leaks. c. Change machines oil filters. d. Change machines refrigerant filters. e. Change oil in the compressor. f. Check motor mounting screws to insure tightness. Perform vibration analysis g. Meg motor windings. Provide a report indicating results of the test to Chiller Plant supervisor. h. Change the purge unit s dehydrator. i. Clean and inspect all valves which are part of the purge system. j. Drain and flush the oil and refrigerant from the purge unit shell. k. Inspect purge float assembly and clean all orifices. I. Change the dehydrator in the oil return system. m. Check condition of starter, tighten and clean starter connections and contacts. n. Clean motor cooling ports and grease motor as recommended by motor manufacturer. o. Take oil sample for analysis and furnish detailed report and recommendations if any problem areas show up in analysis. p. Remove condenser and evaporator heads. Brush all tubes, reinstall heads using new gaskets. q. Check starter heat sink cooling loop. Repair all leaks and change cooling loop coolant. r. Furnish and install the following York parts: 1. Oil filters 2. Refrigerant filters 3. Condenser head gaskets 4. Evaporator head gaskets 5. Solid state starter coolant General Preventative Maintenance Tasks- YORK CHILLER #3 Unit Model # YKPFP4K2-EBGS, Compressor Model #YDHK-84VDD, Serial # SNDM-663690 1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL) a. Check purge operation lubrication system, and flow switches. Check for proper setting & operation of all operating and safety controls and record settings. b. Start machine; check for proper starting sequence operation. c. Check oil levels, while machine is in operation. Add or take out oil as needed. d. Log machine condition upon departure. e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption. f. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently. g. Complete a vibration analysis and supply a report to Utility supervisor. 2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER a. Adjust operating and safety controls, Record settings. b. Complete operating log of temperatures, pressures, voltages and amperages. c. Check operation of purge system. d. Check operation of controls circuit. e. Check operation of lubrication system including oil pump and oil pressure regulator. f. Check operation of motor and starter. g. Check VAMC's log with supervisor, discuss operation of the machine generally. h. A detailed report for each inspection and repairs will be issued to the chiller plant supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption. i. Change oil filters in month of July. 3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION - ONE (1) TIME PER YEAR (FEBRUARY) a. Check operation of all safety controls. b. Leak test machine, in its entirely & repair leaks. c. Change machines oil filters. d. Change machines refrigerant filters. e. Change oil in the compressor. f. Check motor mounting screws to insure tightness. Perform vibration analysis g. Meg motor windings. Provide a report indicating results of the test to Chiller Plant supervisor. h. Change the purge unit s dehydrator. i. Clean and inspect all valves which are part of the purge system. j. Drain and flush the oil and refrigerant from the purge unit shell. k. Inspect purge float assembly and clean all orifices. I. Change the dehydrator in the oil return system. m. Check condition of starter, tighten and clean starter connections and contacts. n. Clean motor cooling ports and grease motor as recommended by motor manufacturer. o. Take oil sample for analysis and furnish detailed report and recommendations if any problem areas show up in analysis. p. Remove condenser and evaporator heads. Brush all tubes, reinstall heads using new gaskets. q. Check starter heat sink cooling loop. Repair all leaks and change cooling loop coolant. r. Furnish and install the following York parts: 1. Oil filters 2. Refrigerant filters 3. Condenser head gaskets 4. Evaporator head gaskets 5. Solid state starter coolant General Preventative Maintenance Tasks- CHILLER #4, Model # YCRL0198SE46XABBXT, Serial # SMDM-693080, Main Bldg. Roof, Emergency Chiller (OR) 1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL) a. Check lubrication system operation, and flow switches, check for proper setting and operation of all operating controls, safety controls, and record settings. b. Start machine, check for proper starting sequence operation. c. Check oil level while machine is running, add or remove oil from machine as needed. d. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently. e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor. f. This report will include equipment log readings, a report on the condition of those items inspected and repairs made, a list of needed repairs and parts needed which include factory part name and factory part number and recommendations on reducing energy consumption. 2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER a. Check all electrical and operational controls for obvious malfunctions. b. Record a complete operating log of temperatures, pressures, voltages, and amperages of the machine while machine is in operation. c. Change the dehydrator in the oil return system in the month of July, check operation of lubrication system including oil cooler for proper operation. d. The oil filter must be changed in the month of July. e. Check operation of motor and starter. f. Check operation of variable speed cooling tower fan, report any problems found with the tower maintaining proper condenser water temperature. g. Check VAMC's operating log sheets with supervisor and discuss the general operating condition of the machine and any problems with machine operation. h. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which include factory part and factory part number. 3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION ONE (1) TIME PER YEAR - FEBRUARY a. Check operation of all safety controls. b. Leak test machine, in its entirety and repair leaks. c. Change machines oil filters. d. Change machines refrigerant filters. e. Check motor mounting screws to ensure tightness. f. Meg motor winding. Provide a report indicating results of the test. g. Check condition of starter, tighten and clean starter connections and contacts. h. Clean motor cooling ports and grease motor as recommended by motor manufacturer. i. Take oil sample for analysis and furnish detailed report and recommendation if any problem areas show up in analysis. j. Remove condenser and evaporator heads. Brush all tubes, reinstall condenser and evaporator heads using new gaskets. k. Check starter heat sink cooling loop. Repair all leaks and change distilled water and corrosion inhibitor. l. Furnish and install the following manufacturer parts: 1. Oil filters 2. Refrigerant filters 3. Condenser head gaskets 4. Evaporator head gaskets 5. Coolant GENERAL PREVENTIVE MAINTENANCE TASKS - CHILLER #5, Model # YCRLOO84HE46XAB, Serial # OE45-0074, Main Bldg. Roof, Emergency Chiller (ED) 1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL) a. Check lubrication system operation, and flow switches, check for proper setting and operation of all operating controls, safety controls, and record settings. b. Start machine, check for proper starting sequence operation. c. Check oil level while machine is running, add or remove oil from machine as needed. d. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently. e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor. f. This report will include equipment log readings, a report on the condition of those items inspected and repairs made, a list of needed repairs and parts needed which include factory part name and factory part number and recommendations on reducing energy consumption. 2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER a. Check all electrical and operational controls for obvious malfunctions. b. Record a complete operating log of temperatures, pressures, voltages, and amperages of the machine while machine is in operation. c. Change the dehydrator in the oil return system in the month of July, check operation of lubrication system including oil cooler for proper operation. d. The oil filter must be changed in the month of July. e. Check operation of motor and starter. f. Check operation of variable speed cooling tower fan, report any problems found with the tower maintaining proper condenser water temperature. g. Check VAMC's operating log sheets with supervisor and discuss the general operating condition of the machine and any problems with machine operation. h. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which include factory part and factory part number. 3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION ONE (1) TIME PER YEAR - FEBRUARY a. Check operation of all safety controls. b. Leak test machine, in its entirety and repair leaks. c. Change machines oil filters. d. Change machines refrigerant filters. e. Check motor mounting screws to ensure tightness. f. Meg motor winding. Provide a report indicating results of the test. g. Check condition of starter, tighten and clean starter connections and contacts. h. Clean motor cooling ports and grease motor as recommended by motor manufacturer. i. Take oil sample for analysis and furnish detailed report and recommendation if any problem areas show up in analysis. j. Remove condenser and evaporator heads. Brush all tubes, reinstall condenser and evaporator heads using new gaskets. k. Check starter heat sink cooling loop. Repair all leaks and change distilled water and corrosion inhibitor. l. Furnish and install the following manufacturer parts: 1. Oil filters 2. Refrigerant filters 3. Condenser head gaskets 4. Evaporator head gaskets 5. Coolant 3.0 Parts 3.1 All parts and supplies listed under ""SCHEDULED PREVENTIVE MAINTENANCE TASKS"" for each chiller shall be contractor supplied. They shall be new standard parts (manufactured by the maker of the equipment (OEM) or equal thereto). 3.2 The VA will have the option to furnish UNSCHEDULED MAINTENANCE repair parts, oils and gases. When the contractor determines that repair parts are needed, they will submit to the COR an itemized list of parts needed including a description, part number(s) and firm pricing. The VA may purchase these parts from the contractor or supply VA-furnished parts. 3.3 Contractors who choose to ship or store supplies, equipment, tools, consumables or parts for use in conjunction with this contract may do so in designated areas at their own risk. The VA will not be responsible for receipt of material nor the loss, theft, or damage of these items. 3.4 All costs and labor associated with the disposal of all parts (oil, filters, Freon, etc.) will be the responsibility of the contractor. All replaced parts will be inspected by the VA prior to contractor disposal. 4.0 Miscellaneous 4.1 Contractor to always wear proper PPE while performing duties 4.2 Contractor to schedule all preventative maintenance work with Utility Supervisor at least one week in advance prior to the work taking place. 4.3 Absolutely no work to take place outside of the planned agreement unless approved by Lexington Health care system in advance. 4.4 Contractor to provide and set up gantry if needed to safely remove water boxes from chillers prior to tube inspection/cleaning. Inspection and Acceptance of Service: Contractor must demonstrate each chiller under PM service is fully functional or provide a report containing a list of materials and labor necessary to repair a faulty chiller to the COR or the COR s designee prior to their departure. For emergency service requests, contractor shall only report condition or repairs of the faulty chiller(s) prior to their departure. Ancillary Equipment: The chiller contractor is not permitted to work on ancillary chiller equipment outside of the chiller assembly such as chilled water pumps, condenser pumps, cooling towers, valves, or any other chiller support devices without consent from the COR. If permitted, ancillary equipment repairs are billable. (End SOW Bowling Campus) STATEMENT OF WORK Chiller Preventative Maintenance & Emergency Repair Lexington VA Health Care System, Sousley Campus 2250 Leestown Road, Lexington, KY. Building 67 SCOPE OF WORK: Contractor shall furnish all labor, supervision, and material to provide annual preventative maintenance as specified by manufacturer and 24-hour emergency repair service for three (3) Sousley Campus chillers. Chiller #1: York Model YKGEEXP8-ESGS Approximately 600-ton capacity, R-134a Equipment # 93526, Acquisition Date: MAR 21,2019 Chiller #2: York Model YKESEQ7-CSG Approximately 600-ton capacity, R-134a Equipment # 26212, Acquisition Date: JUN 1,1995 Chiller #3: York Model YKGEEXP8-ESGS Approximately 600-ton capacity, R-134a Equipment # 93529, Acquisition Date: MAR 21,2019 (Quote Item 1) Routine Preventive Maintenance (PM) Service: Contractor to provide a qualified, trained, and experienced chiller technician to perform maintenance, testing and calibration of three (3) chillers. Monthly Perform six (6) times per year from April through September: Check motor lubrication hours. Lubricate motor per motor manufacturer s recommendations. Reset motor lube lockout timer after each lubrication. Check oil levels Check oil return system operation Check operation of cooling tower fan Check operation of motor starter Check refrigerant levels Check sump heater and thermostat operation Check three-phase voltage and current balance Leak check the entire chiller and repair leaks as needed* Record operating conditions on applicable Log Form. Report each inspection and repair to the Utility Systems Supervisor to include equipment log readings, condition of items inspected, repairs made, a list of needed repairs and parts including factory part name and part number, and recommendations on reducing energy consumption. Verify condenser and evaporator water flow sensors Verify proper operation/setting/calibration of safety controls* Semi-Annually Perform in July and during winter season: Change the dehydrator in the oil return system semi-annually Check nozzle of eductor for foreign particles Perform oil chemical analysis Yearly: Check and tighten all electrical connections Clean or backflush heat exchanger (VSD, SSS Applications) Clean condens...
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/1ee53e405cdc4b9b9039107b8b7dd93b/view)
 

Place of Performance

Address: Lexington VAMC Bowling Campus 1101 Veterans Drive Lexington VAMC Franklin R. Sousley Campus 2250 Leestown Road, Lexington, KY 40502, USA

Zip Code: 40502

Country: USA
 

Record

SN06412349-F 20220805/220803230110 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's SAM Daily Index Page |